Events Coordinator

SOAR365

Richmond (VA)

On-site

USD 45,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Merit increases

Health, dental, and vision

12 paid holidays

Sick and vacation leave

Flexible spending accounts

403(b) retirement plan with employer a

Life insurance

Employee development and training

Wellness programs

Discounted tuition to South University

Job summary

SOAR365 in Richmond, VA is seeking an Events Coordinator to lead the planning and execution of fundraising, donor engagement, employee recognition, and inclusive recreation events.

You will manage relationships with donors, volunteers, sponsors, vendors, and community partners, while coordinating PARK365 events and collaborating with Marketing to develop event materials. This is a full-time, on-site role with occasional travel to community locations.

Qualifications

Associate degree or equivalent required; Bachelor's degree preferred.
At least five (5) years of experience in event planning and coordination.
Excellent organizational skills with strong attention to detail and follow-through.
Strong verbal and written communication skills.
Experience with event management, email marketing, and database software preferred.
Proficiency with Microsoft Office and related workplace tech.
Ability to travel to off-site locations and community events as needed.

Responsibilities

Plan, coordinate, execute, evaluate, and report on all assigned SOAR365-sponsored events.
Manage one major fundraising event plus donor, staff appreciation, awareness, and community engagement events from start to finish.
Develop event goals and outcomes with the Director of Annual Giving.
Manage event logistics, timelines, budgets, contracts, licenses, and required documentation.
Monitor event performance and report progress toward goals and objectives.
Build and maintain relationships with donors, volunteers, sponsors, vendors, and community partners.
Collaborate with Marketing to develop event materials and meet project deadlines.
Support HR by coordinating the annual Awards Banquet and employee appreciation events.
Coordinate PARK365 inclusive play events with community organizations and nonprofit partners.
Recruit and engage volunteers and interns; provide ongoing guidance and resources.

Skills

Event planning

Donor engagement

Communication

Project coordination

Volunteer management

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Email marketing software

Database software

Job description

About the Role

Are you passionate about creating memorable experiences that bring people together and advance a meaningful mission? SOAR365 is seeking an organized, creative, and relationship-focused Events Coordinator to join our Community Engagement team. In this role, you will lead the planning and execution of a variety of events that support fundraising, donor engagement, employee recognition, community awareness, and inclusive recreation initiatives.

The Events Coordinator plays a vital role in helping SOAR365 strengthen community connections, cultivate support for our mission, and deliver exceptional experiences for guests, donors, volunteers, staff, and community partners. From managing a major fundraising event to coordinating PARK365 inclusive play events and employee appreciation programs, this position directly contributes to the success and visibility of SOAR365 throughout the Greater Richmond community.

Who We Are: SOAR365

For more than 70 years, SOAR365 has been dedicated to supporting individuals and families living with disabilities. Our innovative programs and compassionate services are thoughtfully designed to meet real-world needs at every stage of life. Today, SOAR365 has a profound impact on more than 2,000 people and their families across the Greater Richmond area. Whether through employment, therapy, respite, or recreation, we're proud to help people of all abilities thrive.

We are also proud to be recognized as an Employer of Choice, offering competitive benefits, professional development opportunities, and a supportive environment where employees feel valued, empowered, and connected to meaningful work.

Key Responsibilities & Duties

In this role, you will be responsible for:

Planning, coordinating, executing, evaluating, and reporting on all assigned SOAR365-sponsored events.
Managing one major fundraising event as well as donor, staff appreciation, awareness, and community engagement events from start to finish.
Developing event goals, strategies, and outcomes in partnership with the Director of Annual Giving.
Managing all event logistics, timelines, budgets, contracts, licenses, and required documentation.
Monitoring event performance and regularly reporting progress toward goals and objectives.
Building and maintaining strong relationships with donors, volunteers, sponsors, vendors, and community partners.
Utilizing fundraising, event management, and database software to maximize event effectiveness and engagement.
Collaborating with the Marketing & Communications team to develop event materials and meet project deadlines.
Supporting Human Resources by coordinating the annual Awards Banquet and employee appreciation events.
Partnering with Facilities and Program teams to ensure successful event execution.
Coordinating PARK365 inclusive play events in collaboration with community organizations and nonprofit partners.
Supporting event committees by helping define responsibilities and providing ongoing guidance and resources.
Recruiting, engaging, and supporting volunteers and interns in meaningful service opportunities.
Providing staff leadership for the Next Generation Council's membership recruitment, events, and fundraising initiatives.
Performing other duties as assigned.

Requirements & Qualifications

Qualified candidates will:

Hold an Associate degree or equivalent required; Bachelor's degree preferred.
Have at least five (5) years of experience in event planning and coordination.
Demonstrate excellent organizational skills with strong attention to detail and follow-through.
Possess strong verbal and written communication skills.
Be effective in working with diverse staff, volunteers, vendors, community partners, and stakeholders.
Thrive in a fast-paced, multifaceted environment while managing multiple priorities.
Have experience with event management, email marketing, and database software (preferred).
Be comfortable and proficient with Microsoft Office and other workplace technology.
Be able to travel to off-site locations and community events as needed.

Hours & Schedule

This is a full-time, exempt position.

Typical schedule: Monday-Friday, business hours.

Work environment: Primarily on-site with regular travel throughout the community to attend meetings, events, and related activities.

Flexibility requirements: Evening and occasional weekend hours may be required to support special events, fundraising activities, employee appreciation events, and community engagement programs.

Total Rewards & Benefits

Our market-competitive total rewards package includes: