Events Coordinator

IMG Academy; Bradenton (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401k with Employer Match

Wellbeing Program

Gym Discount Program

Pet Insurance

Job summary

IMG Academy is seeking an Events Coordinator in Bradenton, FL to plan and execute 250+ events yearly on and off campus. You will report to the Events Manager and work with Sales, Sports, Marketing, and Operations to deliver exceptional experiences.

Responsibilities include coordinating external and internal events, creating timelines and orders, and developing operations plans while managing budgets and staff. A Florida background check is required.

Qualifications

• Bachelor's Degree or equivalent experience.
• Experience in event planning and management.
• Strong organizational and communication skills.
• Ability to manage budgets and timelines.
• Ability to lead part-time staff.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate external events contracted by Sales and internal events for Sports.
• Prepare event timelines, maps, and event orders.
• Develop event operations plans including security, restrooms, ticketing, parking.
• Procure supplies and equipment for events.
• Assist with marketing campaigns and promotions.
• Oversee setup and breakdown of events; ensure safety and client vision.
• Serve as the main contact for events with vendors and stakeholders.
• Build relationships across IMG Academy campus with Sport, Sales, and Operations.
• Research and implement innovative experiences for events.

Skills

Event planning

Budget management

Strong organizational skills

Communication skills

Team leadership

Education

Bachelor's Degree or comparable experience

Tools

Venue scheduling software

Microsoft Office

SAP

Job description

About IMG Academy

IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future while preparing them for college and for life. IMG Academy has been nationally recognized by organizations including Sports Business Journal, USA Today, and the Best and Brightest Companies to Work For for its workplace culture, innovation, and commitment to developing people both on and off the field.

IMG Academy provides growth opportunities for student-athletes and partners through an innovative suite of on-campus and online experiences:

• Boarding school and camps, delivered on a state-of-the-art campus in Bradenton, Florida
• Online coaching through IMG Academy+, focused on personal development through the lens of sport and performance
• Online college recruiting through NCSA College Recruiting and SportsRecruits, providing industry-leading recruiting education, tools, and access to a network of more than 40,000 college coaches for student-athletes, families, club coaches, and event operators
• Elevate by IMG Academy, a performance and personal development solution that delivers mindset, leadership, and wellbeing programming to schools, colleges, and organizations through a combination of digital content and immersive experiences

The Events Coordinator is responsible for the planning and execution of events both on and off IMG Academy campus. The team of Event Coordinators guide the day-to-day operations of approximately 250 events annually. This position reports directly to the Events Manager.

Position Responsibilities

• Coordinate and execute external events contracted by the Sales department, as well as internal events for the Sports departments, with a primary focus on Football, Basketball, and Lacrosse
• Prepare event production timelines, event maps, and event orders
• Develop event operations plans to include security, restrooms, ticketing, parking, etc.
• Procure all necessary supplies and equipment for events
• Assist with marketing campaigns, including communication and promotions, partnering with Marketing Dept.as appropriate
• Assist the department with overall execution, timeline and budget adherence for all events
• Coordinate and delegate tasks to part-time staff prior to and during events
• Oversee set up and breakdown of all events and home games, ensuring that safety standards are upheld and the vision of the event lead or client is realized
• Serve as the key point of contact for each assigned event which includes communication with vendors, associations, and internal stakeholders
• Develop and maintain strong relationships across IMG Academy campus, particularly in Sport, Sales, and Operations
• Research, develop and execute innovative experiences and entertainment elements for assigned events
• Adhering to all company policies, procedures and business ethic codes
• Other duties as assigned

Knowledge, Skills and Abilities

• Bachelor's Degree or comparable experience
• Experience in event planning and management
• Strong organizational skills
• Ability to establish and follow budgets
• Highly motivated and able to take initiative
• Ability to work in a fast-paced, dynamic environment, meeting multiple deadlines
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling
• Desire to work collaboratively with colleagues
• Excellent written and verbal communication skills

Preferred Skills

• Football, Basketball, and Lacrosse event experience
• Business development experience

Background Requirements

• Requires a background check upon offer
• Requires a drug test upon offer

This position requires a Florida Level 2 Background Screening. Learn more about the screening process and requirements by visiting the Florida Care Provider Background Screening Education & Awareness website: https://info.flclearinghouse.com.

Benefits

As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time and seasonal/temporary roles.

• Comprehensive Medical, Dental and Vision
• Flexible Spending Account and Health Savings Account options
• 401k with an Employer Match
• Short Term and Long Term Disability
• Group and Supplemental Life & AD&D
• Gym Discount Program
• Pet Insurance
• Wellbeing Program
• and more!

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Get to know us better

www.imgacademy.com

www.imgacademy.com/careers

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.