Events & Conventions Coordinator

Sage Pub; Thousand Oaks (CA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid/Remote work options

Health, dental, vision benefits

401(k) matching program

Job summary

Sage Publishing is seeking an Events & Conventions Coordinator to bring Corwin Institutes, conferences, conventions, and webinars to life for educators and district partners. You will manage in-person, virtual, and hybrid events from registration to on-site support, collaborating with Marketing, Sales, Editorial, and Operations.

You’ll handle logistics, timelines, and communications for authors and speakers, create event materials, and promote events via email, social, and web channels.

Qualifications

• 1–3 years of experience supporting events, conferences, webinars, or related programs.
• Strong organization, attention to detail, and reliable follow‑through.
• Experience with event logistics such as registrations, vendors, travel, or expense tracking.
• Ability to juggle multiple projects, meet deadlines, and adapt when priorities shift.
• Clear written and verbal communication, plus a collaborative, customer‑focused approach.
• Proficiency with Microsoft Office and comfort with learning registration, CRM, email marketing, or project management tools.

Responsibilities

• Coordinate logistics for in-person, virtual, and hybrid events, including venues, registration, travel, catering, audiovisual needs, and vendors.
• Keep calendars, timelines, checklists, schedules, and run‑of‑show documents current.
• Partner with the Director of Events to manage details and communications for authors, speakers, presenters, and facilitators.
• Create event materials, signage, and attendee communications with Marketing and Design, and promote events through email, social, web, and Cvent.
• Plan trade show and convention booths, shipping, materials, product orders, staffing schedules, and author signings.
• Help weave Corwin books and professional learning services into conference programming and customer engagement.
• Capture leads, keep attendee and prospect data accurate in the CRM, and prepare event briefs and attendee lists for Sales.
• Track expenses and invoices, manage book shipments and supplies with Warehouse, Customer Service, and Operations.
• Provide onsite support at major events, solving issues to ensure a great attendee experience.
• Share registrations, attendance, feedback, and results in post‑event reports, and keep partners updated on progress and open items.

Skills

Event coordination

Organization

Vendor management

CRM familiarity

Microsoft Office

Communication

Tools

CRM software

Email marketing tools

Project management tools

Job description

The opportunity:

The best events feel effortless. Making them that way is where you come in. As Events & Conventions Coordinator, Corwin, you'll bring Corwin Institutes, conferences, conventions, and webinars to life for educators, school leaders, and district partners. You'll keep in-person, virtual, and hybrid events on track, from registration and travel to vendors, materials, and onsite support. And you'll team up with Marketing, Sales, Editorial, and Operations to turn every event into new connections, visibility for Corwin's books and professional learning, and real opportunities for Sales. If you love turning a long checklist into a memorable experience, we'd love to hear from you, whatever path brought you here.

What you will help achieve:

• Events that feel organized, welcoming, and worth attending, from the first invite to the final follow-up.

• More educators discovering Corwin books, authors, and professional learning services.

• Leads and insights that turn into timely sales conversations.

• Better events every time, shaped by attendee feedback and results.

What you will do:

• Coordinate logistics for in-person, virtual, and hybrid events, including venues, registration, travel, catering, audiovisual needs, and vendors.

• Keep calendars, timelines, checklists, schedules, and run‑of‑show documents current.

• Partner with the Director of Events to manage details and communications for authors, speakers, presenters, and facilitators.

• Create event materials, signage, and attendee communications with Marketing and Design, and promote events through email, social, web, and Cvent.

• Plan trade show and convention booths, shipping, materials, product orders, staffing schedules, and author signings.

• Help weave Corwin books and professional learning services into conference programming and customer engagement.

• Capture leads, keep attendee and prospect data accurate in the CRM, and prepare event briefs and attendee lists that help Sales follow up fast.

• Track expenses and invoices, and manage book shipments and supplies with Warehouse, Customer Service, and Operations.

• Provide onsite support at major events, solving issues so attendees, presenters, and colleagues have a great experience.

• Share registrations, attendance, feedback, and results in post‑event reports, and keep partners updated on progress and open items.

What you will bring:

• 1–3 years of experience supporting events, conferences, webinars, trade shows, or marketing programs, in any industry.

• Strong organization, attention to detail, and reliable follow‑through.

• Experience with event logistics such as registrations, vendors, travel, or expense tracking.

• The ability to juggle multiple projects, meet deadlines, and adapt when priorities shift.

• Clear written and verbal communication, plus a collaborative, customer‑focused approach.

• Working knowledge of Microsoft Office and comfort learning registration, CRM, email marketing, or project management tools.

Helpful, but not essential:

• Experience in K-12 education, educational publishing, education technology, or professional learning.

• Familiarity with conferences for educators, school administrators, and district leaders.

• Experience with event promotion, lead capture, CRM updates, or sales follow‑up.

• A degree in marketing, communications, event management, business, or a related field, or equivalent experience.

• An interest in events that share books, educational resources, or professional learning.

Work and travel:

Expect to travel about 4–6 weeks a year for conventions, Corwin Institutes, and other company events. Some events may include evening or weekend work.

Why join Sage?

• Work with colleagues who care about education, evidence, and helping ideas reach the people who need them.

• Contribute in a collaborative, international organization with room to learn, grow, and shape how we work.

• Access a comprehensive benefits package.

An inclusive opportunity

We know that strong candidates do not always meet every preferred qualification. If this role interests you and you can demonstrate many of the capabilities described, we encourage you to apply. We value transferable experience, different career paths, and the perspectives people bring from varied backgrounds and communities.

Sage is committed to providing an inclusive and accessible recruitment experience. If you need a reasonable accommodation at any stage of the process, please let the Talent Acquisition team know.

Sage is an equal opportunity employer. Employment decisions are based on role‑related qualifications, skills, experience, and business needs.

Pay Transparency & Benefits Package:

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company‑sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelor's and graduate‑level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day‑to‑day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Diversity, Equity, and Inclusion

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high‑potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.