Events Associate Producer, POLITICO Live

G0549 Politico LLC; Arlington (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

POLITICO seeks an in-person Event Associate Producer to support the North American POLITICO Live events team in Arlington, VA. You will help plan, produce, and execute high-profile live and virtual events for internal teams and clients.

The role emphasizes detail, organization, and collaboration across editorial, sales, design, and marketing, with budget stewardship and travel logistics.

Qualifications

• 1-3 years of experience in event planning for a news or political organization.
• Proven in-person and virtual event execution skills.
• Experience supporting and managing numerous concurrent events.
• Knowledge of vendors, venues, and audiences in Washington and other key markets.
• Exceptional time management, organizational skills, and attention to detail.
• Strong communication and interpersonal skills in a dynamic, collaborative environment.

Responsibilities

• Support POLITICO Live by working across internal departments to plan and produce live and virtual events.
• Translate event goals into design and experience; define production standards and budgets.
• Provide logistical support including venue selection, AV vendors, budgeting, marketing, registration, and speaker booking.
• Coordinate timelines, agendas, planning calls, and cross-functional collaboration.
• Ensure project management of timelines, templates, and best practices; communicate with managers.
• Manage event budgets and identify cost-saving opportunities.
• Arrange travel logistics for speakers and perform administrative duties.
• Oversee post-event activities such as invoicing, budget reconciliation, debriefs, and asset organization.
• Stay updated on industry trends and propose enhancements to experiences.

Skills

Event planning

Project management

Communication

Travel logistics

Tools

Microsoft Office

Word

Excel

PowerPoint

Event platforms

Job description

What sets POLITICO apart is our unwavering commitment to nonpartisan, fact-driven journalism and our exceptional depth, with nearly 600 journalists – across seven newsrooms and with expertise in more than 40 policy beats – dedicated to decoding political dynamics and policy implications. We've established ourselves as essential in today's complex political landscape by providing unmatched reporting and analysis with a global lens. POLITICO Live events represent the physical manifestation of our mission - convening the most influential stakeholders for urgent, news-driven conversations that add depth and context to the discussions that genuinely matter. POLITICO seeks an event Associate Producer to support the North American team of POLITICO’s Global Live events team. The Associate Producer will support the production of high-profile, news-making events, programs, and experiences for the organization and its clients. This position plays an important role in establishing an elevated brand presence and contributing to best-in-class experiences across a wide portfolio of events spanning from Washington, DC to California, New York to Florida. The ideal candidate has great attention to detail, a passion for organization and logistics, is highly responsive and collaborative and is both creative and solution-oriented from event ideation through execution. This role is a full-time and in-person position based in Arlington, VA.

What You'll Do:

• Support POLITICO Live by working across internal departments, including editorial, sales, marketing, design, and with clients, speakers, and vendors to plan and produce live and virtual events for the organization
• Translate the purpose and goals of each event into the event design and experience; help define production standards and lead logistical plans for event experiences tailored to individual organizational needs or client goals for news-making programming like summits and briefings, as well as various stakeholder engagement and brand events, including key global moments
• Provide logistical and planning support for POLITICO Live events, including, but not limited to, venue selection, audio-visual vendors, creative design, budgeting, marketing and promotional activities, event load in and out, registration management, speaker booking support, and other operational needs
• Work across different areas of the organization, with editorial, sales, design, marketing, and other key stakeholders to understand strategies and execute ideas that come to life at POLITICO events; build timelines, manage agendas, and run planning calls to keep stakeholders on track and accountable
• Ensure exceptional project management of events, including the ownership of timelines and templates, driving best practices, and upward communication to managers and other stakeholders
• Manage and adhere to event budgets and identify opportunities for cost savings
• Manage communication, book travel logistics for speakers and provide other administrative support as needed
• Ensure timely fullfilment of post-event activities such as processing of invoices, reconciling the budget, running debriefs, and organizing video and photo assets
• Maintain a strong understanding of industry trends and developments; recommend enhancements to improve the totality of the experience and production

What You'll Need:

• A demonstrated interest in politics, policy, and the political process
• 1-3 years of experience in event planning, ideally for a news or political organization
• Proven in-person and virtual event execution skills
• Experience supporting and/or managing numerous concurrent events
• Knowledge of vendors, venues, and audiences in Washington and other key markets
• Exceptional time management, organizational skills, and attention to detail
• Strong communication and interpersonal skills; ability to work in a dynamic and collaborative environment while adapting to shifting priorities
• Demonstrated problem solving skills and the ability to work well under pressure
• Experience using Microsoft Office products, including Word, Excel and PowerPoint as well as project management and event platforms.
• Ability to travel up to 15-20% if required.

COMPENSATION: $65,000 - 75,000 Annual Base. The final salary offered will be based on factors including relevant experience, skills, and qualifications.

About Us. POLITICO illuminates the forces shaping global power. Since 2007, we have delivered intelligence that anticipates tomorrow's headlines, not reports on yesterday's news. As politics has increasingly become the defining force of our era, our work has never been more vital. Cabinet secretaries and Ministers start their mornings with our analysis. CEOs shape strategy around our reporting. Advocacy leaders rely on our insights to move policy. We deliver the straightforward facts and clear-eyed analysis they need to navigate the most complex political landscape of our lifetimes. Our 1,100+ publishing professionals across the world's key democratic capitals—Washington, Brussels, London, Paris, Berlin, Sacramento, and New York—form the world's premier politics and policy newsroom. We tell the story of how power really works by explaining who wields it and how they plan to exercise it, connecting dots others miss and delivering scoops from sources others don't even know exist. Innovation has always been a core tenet of our story. At launch, we bet that depth would trump scale, that talent would trump traffic, and that politics would become central to modern life. In 2011, we made another bet and launched POLITICO Pro to help decision-makers understand the business of government, transforming both how they shape government action and the business of journalism itself. These bets have made POLITICO the most successful digital news startup of its generation and the indispensable resource for leaders who shape the future. Today, we are a rarity in media: a growing, profitable, and sustainable news organization. POLITICO is a subsidiary of Axel Springer SE, a family-owned transatlantic media company headquartered in Berlin and New York. Axel Springer is dedicated to shaping the future of journalism in the free world, believing that a free and informed society is essential to democracy. The company’s guiding principles - first articulated as The Essentials by founder Axel Springer in the aftermath of World War II - remain a cornerstone of the company’s foundation today. Learn more about Axel Springer.