Events & Activities Coordinator

PROGRESSIVE LIFE CENTER; Washington (District of Columbia); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Fringe Benefits

Paid Time Off

Hybrid work schedule

Job summary

Progressive Life Center, Inc. (PLC) seeks a Program Coordinator to support CPI activities, including planning, logistics, and family engagement events in the Washington DC area. You will coordinate calendars, staff, transportation, and required materials to ensure smooth, well-organized programs.

The role emphasizes collaboration with DYRS and partners, careful expense tracking, and adherence to budgets. This position requires flexible hours, travel within the DC metro area, and a commitment to

Qualifications

• Time management, organization, communication, interpersonal skills, adaptability, problem-solving, and creativity.

Responsibilities

• Serve as a coordination resource for CPI program activities, social, cultural, educational, recreational, and family engagement events.
• Coordinate planning calendars, scheduling, venue arrangements, staffing needs, transportation, food, supplies, registration, and other logistical requirements for program activities.
• Represent PLC in collaborative activity planning with DYRS and other partners to support accessible, well-organized community-based events throughout the year.
• Confirm that events and activities have appropriate personnel, materials, and logistical arrangements; identify potential gaps early and recommend corrective action.
• Attend designated events and activities, assess implementation needs, and communicate recommendations for improved planning and service delivery.
• When requested, conduct programmatic observations at DYRS Achievement Centers to assess youth engagement and identify operational or procedural needs.
• As requested, co-locate at a DYRS Achievement Center one day per week to support activity planning and coordination.
• Track and monitor applicable program support expenses, including youth and family engagement activities, event logistics, supplies, transportation, and seasonal programming.
• Work closely with the Finance team to maintain accurate expense documentation, review expenditure status, clarify discrepancies, and support timely expense reporting and reconciliation.
• Prepare weekly and monthly expense updates against applicable Youth and Family Engagement budgets; monitor summer activity spending and communicate trends to PLC and DYRS as appropriate.
• Ensure program logistical practices and purchasing recommendations are fiscally responsible, cost-conscious, reasonable, and consistent with approved budgets and organizational procedures.
• Identify opportunities for efficient use of funds and supplies while maintaining program quality and participant needs; promptly elevate potential budget concerns to the program director and accounting department.
• Work closely with the accounting department team to maintain accurate expense documentation, review expenditure status, clarify discrepancies, and support timely expense reporting and reconciliation.
• Maintain complete, organized records of program expenditures, attendance, participation, event activities, and supporting documentation.
• Coordinate sensitive and emergency requests involving youth and/or family temporary relocation efforts.
• Participate in supervision meetings with program director.
• Attend required meetings in a timely manner.
• Other duties as assigned.

Skills

Time management

Organization

Communication

Interpersonal skills

Adaptability

Problem solving

Creativity

Education

Bachelor's degree in business, human services, sociology, social work, psychology

Job description

Progressive Life Center, Inc. (PLC) provides culturally-sensitivity human services to children, youth and families in the District of Columbia and surrounding Maryland, throughout Greater Philadelphia, and in most of Delaware. PLC’s array of community-based services includes foster care and adoption, independent living for youth aging out of foster care, family preservation, juvenile diversion, and parenting skills training. For more than two decades, PLC has earned accreditation from the prestigious Council on Accreditation (COA) for its demonstration of excellence in the delivery of services and achievement of outcomes. Learn more at plcCommunity.org .

PROGRAM OVERVIEW

Progressive Life Center (PLC) proudly serves as the Administrative Partner for the Department of Youth Rehabilitation Services (DYRS) Community Programming Initiative, connecting court-involved youth and their families to a dynamic network of community-based programs, services, and resources that inspire growth, strengthen families, and create pathways to success.

Through its comprehensive Care Coordination Pathway, PLC brings together youth, caregivers, trusted community supports, and service providers to deliver coordinated, individualized support. By building meaningful relationships and fostering collaboration, PLC empowers youth and families to achieve personal goals, reach important milestones, and build brighter futures. Our approach emphasizes individual strengths, personal accountability, skill development, family engagement, community connections, and public safety. Together, we are creating opportunities, strengthening communities, and empowering young people to thrive!

POSITION RESPONSIBILITIES

• Serve as a coordination resource for CPI program activities, social, cultural, educational, recreational, and family engagement events.
• Coordinate planning calendars, scheduling, venue arrangements, staffing needs, transportation, food, supplies, registration, and other logistical requirements for program activities.
• Represent PLC in collaborative activity planning with DYRS and other partners to support accessible, well-organized community-based events throughout the year.
• Confirm that events and activities have appropriate personnel, materials, and logistical arrangements; identify potential gaps early and recommend corrective action.
• Attend designated events and activities, assess implementation needs, and communicate recommendations for improved planning and service delivery.
• When requested, conduct programmatic observations at DYRS Achievement Centers to assess youth engagement and identify operational or procedural needs.
• As requested, co-locate at a DYRS Achievement Center one day per week to support activity planning and coordination.
• Track and monitor applicable program support expenses, including youth and family engagement activities, event logistics, supplies, transportation, and seasonal programming.
• Work closely with the Finance team to maintain accurate expense documentation, review expenditure status, clarify discrepancies, and support timely expense reporting and reconciliation.
• Prepare weekly and monthly expense updates against applicable Youth and Family Engagement budgets; monitor summer activity spending and communicate trends to PLC and DYRS as appropriate.
• Ensure program logistical practices and purchasing recommendations are fiscally responsible, cost-conscious, reasonable, and consistent with approved budgets and organizational procedures.
• Identify opportunities for efficient use of funds and supplies while maintaining program quality and participant needs; promptly elevate potential budget concerns to the program director and accounting department.
• Work closely with the accounting department team to maintain accurate expense documentation, review expenditure status, clarify discrepancies, and support timely expense reporting and reconciliation.
• Maintain complete, organized records of program expenditures, attendance, participation, event activities, and supporting documentation.
• Coordinate sensitive and emergency requests involving youth and/or family temporary relocation efforts.
• Participate in supervision meetings with program director.
• Attend required meetings in a timely manner.
• Other duties as assigned.

Additional Selection Criteria:

• Sensitivity to and competence in the cultural differences that are present among PLC’s service population.
• Ability to forge a mutually respectful partnership with persons served and their families in which they are helped to gain the skills and confidence to address any issues and problems they face.
• Conviction about the capacity of people to grow and change.
• Ability to set limits and maintain the helping role of the practitioner and to intervene appropriately to meet the needs of the persons served or other family members.

QUALIFICATIONS

• Bachelor's degree inbusiness,human services, sociology, social work, psychology or other related field from an accredited college/university.
• Two or more years of experience in recreational activity planning.
• Demonstrated experience with time management, organization, communication, interpersonal skills, adaptability, problem-solving, and creativity.
• Awareness of social, emotional, and cognitive needs of participants.
• Ability to implement youth activities which provide enrichment in cultural and social experiences.
• Ability to travel within the Washington Metropolitan area.
• Valid driver’s license and access to a reliable vehicle.
• Must be able to work flexible hours including some evenings & weekends.
• Certification in NTU™ Service Delivery Model within one (1) year of hire.

BENEFITS

We offer exceptional benefits package with an opportunity for personal and professional growth, which include the following:

• Fringe Benefits – health, dental, vision, retirement fund, and more
• Paid Time Off
• Hybrid work schedule after 90-days of employment.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position 50% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery (i.e., a calculator, copy machine, mobile device and computer printer); Manual dexterity needed for using a mobile device, calculator and computer keyboard.
• Must be able to position self to stoop, kneel, crouch, or crawl.
• Must have ability to navigate stairwells.
• Frequently move files weighing up to 20 pounds throughout the office space,
• Must be able to participate in fire drills or other drills during an emergency.

WORK ENVIRONMENT

• Normal office environment or residential facility but also may travel locally to visit clients within their homes, meet with service providers, and/or attend meetings: schools, hospitals, mental health clinics, private practices, prisons, corporations, and numerous public and private agencies.

Equal Opportunity Employer

PLC is an equal opportunity employer. PLC does not discriminate in employment on account of race, sex, color, religion, sexual orientation, parental status, national origin, age, disability, genetic information, political affiliation, military status, or other non-merit-based factors.