Event Specialist

Motorola Solutions; Indianapolis (IN); Hybrid; USD 62,000 - 68,000; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

10 Paid Holidays

Generous Paid Time Off

Job summary

Motorola Solutions is seeking an energetic Event Specialist to join our North America events team. You will lead end-to-end event programs from strategy through post-event analysis, delivering high-impact experiences that align with sales objectives and brand presence.

The role requires 1+ years of event management experience, strong vendor negotiations, and proficiency with Cvent, Salesforce, and HubSpot. Travel is ~25%, with hybrid/remote flexibility and a focus on ROI.

Qualifications

• Bachelor's degree with 1+ years of corporate event management experience.
• Legal authorization to work in the U.S. without visa sponsorship.
• Experience managing event budgets and vendor negotiations.
• Ability to collaborate with C-level executives and cross-functional teams.
• Proven with using Cvent, Salesforce, and HubSpot to track ROI and leads.
• Willingness to travel ~25% and work weekends as needed.

Responsibilities

• Own end-to-end event lifecycle from strategy to post-show KPI reporting.
• Manage high-volume event calendar, booth space, and show services.
• Develop plans, budgets, timelines, and deliverables.
• Negotiate contracts with venues, producers, and agencies.
• Lead planning sessions and coordinate with marketing, sales, and product teams.
• Plan regional roadshows with field marketing and regional sales.
• Present event strategies and post-event analytics to leadership.
• Travel onsite ~25% to oversee operations and ensure sales alignment.

Skills

Corporate event management

Budget management

Stakeholder management

Project management

Communication skills

Travel readiness

Cvent usage

Salesforce usage

HubSpot usage

Education

Bachelor's Degree

Tools

Cvent

Salesforce

HubSpot

Job description

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that's critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

The Motorola Solutions Customer Experiences and Events team is responsible for ideation, plan development and activation of proprietary and one-of-a-kind internal and external events within North America.

The team consists of event and trade show marketing professionals who regularly collaborate across various functional teams (marketing, product groups, sales professionals, leadership and more) helping to bring strategy to life.

Job Description

Motorola Solutions is seeking an energetic, highly organized Event Specialist to join our North America regional events team. In this role, you will collaborate with the wider marketing organization to design and deliver high-impact events and experiences that support strategic sales objectives, enhance brand presence, and drive market exposure.

This position is responsible for end-to-end project management of diverse events and programs of varying scales. This includes advisory boards, trade shows, hosted conferences, as well as targeted networking and hospitality activations.

Key Responsibilities

• Hold full accountability for the event lifecycle from initial strategy, RFP development, and contract negotiation through onsite execution, post-show budget reconciliation, and KPI reporting; specifically focusing on Tier 3 and Tier 4 North American trade shows and regional roadshows.
• Manage a high-volume event calendar, secure booth/stand space, order show services, and coordinate the inventory and deployment of branded promotional materials.
• Develop, implement, and track comprehensive project plans, event budgets, critical timelines, and deliverables.
• Negotiate terms and execute contracts with venues, production houses, and third-party agencies to ensure maximum ROI.
• Lead planning sessions and maintain strong relationships with key stakeholders across vertical marketing, channel marketing, product groups, field sales, and external suppliers.
• Plan and execute localized regional roadshows in close collaboration with Field Marketing and Regional Sales, managing everything from venue and catering sourcing to onsite AV logistics.
• Confidently present event strategies, planning updates, and post-event performance analytics to leadership and C-level executives.
• Travel onsite (estimated at 25%) to oversee event operations, proactively resolve complex logistical challenges with minimal guidance, and ensure strong sales alignment and customer satisfaction in fast-paced environments.

Specific Knowledge/Skills:

• Bachelor's Degree required or equivalent experience.
• Minimum of 1+ years of proven corporate event management experience, demonstrating clear professional growth and a track record of handling multi-step processes with zero room for error.
• Demonstrated experience managing event budgets and holding final accountability for vendor negotiations, contract reviews, and financial reconciliation.
• Proven ability to develop and maintain relationships with C-level executives and lead diverse internal and external groups through strategic planning and ideation sessions.
• Excellent project management, written, and oral communication skills, with a high level of initiative, meticulous attention to detail, and a structured, process-oriented approach to problem-solving.
• Hands-on experience with current event management and sales technology, specifically using Cvent, Salesforce, and Hubspot to track event ROI, design campaign parameters, and manage lead retrieval/capture operations.
• Ability to travel, estimated at 25%, including weekends as needed, and meet the physical requirements (walking, lifting, long hours) required during onsite operations.

#LI-JS3
#LI-HYBRID

#LI-REMOTE

Target Base Salary Range: $62,000 - $68,000 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

Basic Requirements

• Bachelor's Degree with 1+ years of proven corporate event management experience
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position. (GC/CITIZEN ONLY)

Travel Requirements

10-25%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S.Benefitsinclude:

• Incentive Bonus Plans
• Medical, Dental, Visionbenefits
• 401K with Company Match
• 10 Paid Holidays
• GenerousPaid Time Off Packages
• Employee Stock Purchase Plan
• PaidParental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.

We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete thisReasonable Accommodations Formso we can assist you.