Event Set-up Technician

Indian River State College; Florida; On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Professional development

Employee discounts

Job summary

Indian River State College in Florida invites you to join as an Event Set-Up Technician. You will set up, operate, and break down events, arrange furniture, handle basic AV, and provide outstanding service across campuses.

Ideal for physically active individuals who pay attention to detail, can work evenings and weekends, and collaborate with faculty, staff, and vendors to ensure successful events, room readiness, and a safe environment.

Qualifications

• High school diploma or equivalent.
• 1 year of related experience in event setup preferred.
• Valid Florida driver's license.
• Knowledge of safe handling of event equipment.
• Ability to operate equipment safely (carts, lifts, ladders).
• Strong customer service and communication skills.
• Ability to work independently with minimal supervision.
• Ability to collaborate with faculty, staff, and clients.
• Ability to perform physically demanding tasks (lifting, standing, moving equipment).

Responsibilities

• Transport, set up, reconfigure, and break down event equipment.
• Read work orders, diagrams, and setup instructions.
• Maintain cleanliness and readiness of event spaces.
• Follow safety protocols during load-in/load-out.
• Assist with basic AV troubleshooting.
• Greet clients, guests, and vendors professionally.
• Support event registration activities.
• Escalate complex issues to supervisors.
• Collect, enter, and maintain event setup data.
• Track work orders and update status.
• Inspect rooms for arrangement and readiness.
• Adjust layouts and correct deficiencies before events.
• Complete other duties as assigned.

Skills

Customer service

Communication skills

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

AV equipment

Lifts and ladders

Carts and staging hardware

Job description

Job Description As an Event Set‑Up Technician, you will be responsible for setting up, operating, and breaking down a wide variety of events, ensuring spaces are safe, organized, and ready for success. From arranging furniture and staging to supporting basic audio‑visual needs and providing outstanding customer service, you’ll be an essential part of the team behind every event. This role is ideal for individuals who enjoy active, physical work, take pride in attention to detail, and thrive in a fast‑paced environment where no two days are the same. If you’re dependable, team‑oriented, and enjoy seeing the direct impact of your work, we invite you to join us in helping create memorable experiences across our campuses and community.

About Us

Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real‑world success. Programs like the Promise Program expand access by providing eligible students with tuition‑free opportunities, ensuring every learner has the chance to thrive.

Why Join The River

When you join Indian River State College, you become part of a collaborative and mission‑driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

What We Offer

• Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)
• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage
• Retirement Security: Florida Retirement System (FRS) participation, plus optional tax‑deferred annuities and Roth 403(b) plans
• Work‑Life Balance: Generous paid vacation, personal, and sick leave
• Perks & Discounts: Reduced rates on services and access to local attraction discounts
• Growth & Development: Professional development opportunities, leadership training, and career advancement pathways

JOB SUMMARY

Under minimal supervision, the Event Set‑Up Technician supports the setup, operation, and breakdown of events. This role ensures event spaces are safe, organized, and ready by following work orders and procedures, while assisting with equipment, basic AV needs, and customer service to ensure successful events.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Event Operations Transport, set up, reconfigure, and break down event equipment (tables, chairs, staging, AV equipment, etc.)
• Read and interpret work orders, diagrams, and setup instructions
• Perform basic custodial and grounds tasks to maintain cleanliness and readiness of event spaces
• Follow safety protocols during load‑in/load‑out and equipment handling
• Assist with basic troubleshooting of AV and event equipment
• Customer Service Greet clients, guests, and vendors in a professional and courteous manner
• Provide directions, answer general questions, and support event registration activities
• Escalate complex issues to supervisors or appropriate departments
• Administrative Support Collect, enter, and maintain accurate event setup data and documentation
• Track work orders and update status as required
• Room Detailing Conduct final room inspections to ensure proper arrangement, cleanliness, and readiness
• Adjust layouts and correct deficiencies prior to event start
• Additional Responsibilities Complete all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS

• High school diploma or equivalent
• One (1) year of related experience in event setup, facilities support, or similar field (preferred)
• Valid Florida driver’s license
• Knowledge of safe handling, transport, and setup of event equipment
• Ability to operate equipment such as carts, lifts, ladders, and basic tools safely
• Basic understanding of audio‑visual equipment setup and troubleshooting
• Ability to follow verbal and written instructions, including diagrams
• Strong customer service and communication skills
• Ability to work independently with minimal supervision
• Ability to collaborate effectively with faculty, staff, and external clients
• Ability to perform physically demanding tasks (lifting, standing, moving equipment)

PHYSICAL DEMANDS

• Mobility: Frequent standing, walking, and moving between event spaces for extended periods (often 6–8+ hours during events)
• Lifting/Carrying: Regular lifting, carrying, pushing, and pulling of equipment weighing up to 50 pounds, and occasionally up to 75 pounds with assistance or equipment
• Manual Dexterity: Frequent use of hands and arms to handle, position, and secure event equipment, tools, and audio‑visual components
• Postural Activities: Routine bending, stooping, kneeling, crouching, and reaching (including overhead) to set up and break down equipment
• Climbing: Ability to safely climb ladders and use lifts or platforms when required
• Vision: Close, distance, and peripheral vision required for equipment setup, safety awareness, and reading diagrams/work orders
• Coordination: Good hand‑eye coordination for operating tools, equipment, and basic AV systems
• Environmental Exposure: Work is performed both indoors and outdoors, with possible exposure to: · Heat, humidity, and varying weather conditions · Noise from events and equipment · Dust and cleaning materials

Work Schedule Demands

Ability to work evenings, weekends, and irregular hours based on event schedules

Classification

Staff Supervisory No FLSA Exempt No Employment Type

Regular Compensation and Application Deadline

Pay range starts at: $15.76/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Open until filled.

Indian River State College serves Florida’s Treasure Coast as the four‑county region’s premier provider of post‑secondary education. A comprehensive public institution, IRSC offers short‑term career training, two‑year Associate Degrees and Bachelor’s Degree programs. The College’s combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice.

IRSC EEO/Equal Access Policy

Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information.