Event & Program Coordinator

California Park & Recreation Society; Sacramento (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Annual salary 55k-65k

Employer-funded pension and 401(k)

Health, dental, vision, and life

Generous paid time off

Professional development opportunities

Collaborative team environment

Job summary

California Park & Recreation Society (CPRS), a 501(c)6 nonprofit based in Sacramento, CA, seeks a Professional Development Coordinator to transform ideas into learning experiences. You will coordinate educational programs, conferences, workshops, and leadership development, serving park and recreation professionals across California.

Working with staff, volunteers, presenters, and partners, you will manage registrations, materials, and timelines, ensure accurate records and CEU tracking, and

Qualifications

• Associate's or Bachelor's degree in Business Administration, Event Management, Communications, Parks & Recreation, or related field or equivalent experience.
• Two or more years coordinating events, educational programs, meetings, or administrative operations.
• Experience working with volunteers, customers, or members is preferred.
• Association or nonprofit experience is a plus.

Responsibilities

• Coordinate the logistics and administration of educational programs, workshops, conferences, and leadership development opportunities.
• Manage registration processes, participant communications, materials, and event logistics.
• Coordinate program timelines to ensure successful delivery of educational experiences.
• Maintain accurate records related to educational programming, participation, and continuing education.
• Serve as a primary contact for presenters, instructors, and volunteer leaders throughout planning and delivery.
• Coordinate speaker materials, schedules, travel, and presentation needs.
• Assist in planning and executing the CPRS Conference & Expo and other events.
• Support post-event evaluations and continuous improvement efforts.
• Maintain program databases, budgets, and educational documentation.

Skills

Organization

Project coordination

Communication

Time management

Education

Associate's or Bachelor's degree in Business Administration, Event Management, Communications, Parks & Recreation, or related field

Tools

Microsoft Office

Registration systems

Databases

AMS/Association Management Systems

Job description

The California Park & Recreation Society (CPRS) is a 501(c)6 non‑profit trade association advancing the California park and recreation industry. Our small team, based in Sacramento, CA, serves thousands of park and recreation professionals and industry partners offering community, advancement of the profession, resources, and both professional and leadership development opportunities.

WHY THIS ROLE MATTERS

The Professional Development (or Event & Program) Coordinator helps transform ideas into exceptional learning experiences. By coordinating educational programs, conferences, workshops, and leadership development opportunities, this role ensures parks and recreation professionals across California have seamless, engaging experiences that help them grow personally and professionally.

Working closely with staff, volunteer leaders, presenters, and partners, this position is often the behind‑the‑scenes force that allows CPRS educational programs to run smoothly while creating welcoming, organized, and memorable experiences for participants.

Every detail matters because every interaction shapes how members experience CPRS.

WHAT SUCCESS LOOKS LIKE

The Professional Development Coordinator is successful when...

• Educational programs and events are organized, welcoming, and professionally executed.
• Presenters, volunteers, and participants feel prepared, supported, and valued.
• Program logistics allow learning—not administrative challenges—to be the focus.
• Educational resources, registrations, and communications are accurate and timely.
• Staff and volunteers can confidently rely on strong organization and follow‑through.
• Participants leave CPRS learning experiences feeling supported, inspired, and eager to return.

KEY RESPONSIBILITIES

Educational Program Coordination

• Coordinate the logistics and administration of CPRS educational programs, workshops, certificate programs, conferences, and leadership development opportunities.
• Manage registration processes, participant communications, materials, and event logistics.
• Coordinate program timelines to ensure successful delivery of educational experiences.
• Maintain accurate records related to educational programming, participation, and continuing education.

Speaker & Volunteer Support

• Serve as a primary point of contact for presenters, instructors, and volunteer leaders throughout program planning and delivery.
• Coordinate speaker materials, schedules, travel, and presentation needs.
• Ensure volunteers and presenters receive timely communication, resources, and support.
• Help create a welcoming and positive experience for everyone contributing to CPRS educational programs.

Event & Conference Support

• Assist in planning and executing the educational components of the annual CPRS Conference & Expo and other organizational/special events.
• Collaborate with vendors, venues, volunteers, and staff to ensure successful program delivery.
• Support post‑event evaluations and continuous improvement efforts.

Administrative Coordination

• Maintain accurate program records, databases, budgets, and educational documentation.
• Assist with CEU tracking, certificates, program evaluations, and reporting.
• Support departmental purchasing, invoices, contracts, and financial tracking.
• Develop and maintain organized systems that improve departmental efficiency.

Team Collaboration

• Partner with colleagues across CPRS to support marketing, membership, advocacy, and organizational initiatives.
• Contribute ideas that improve participant experiences and operational processes.
• Support additional organizational projects and events as needed.

Who You Are

You are someone who...

• Enjoys creating organized systems that help others succeed.
• Finds satisfaction in making complex events feel effortless.
• Thrives on juggling multiple projects without losing attention to detail.
• Takes pride in anticipating needs before others even recognize them.
• Builds positive relationships with volunteers, presenters, and colleagues.
• Stays calm, flexible, and resourceful when plans inevitably change.
• Believes great experiences are built through thoughtful preparation and genuine hospitality.
• Understands that every interaction contributes to the member experience.

Why You'll Love Working at CPRS

At CPRS, we believe parks and recreation professionals make life better for millions of Californians—and we're proud to support the people who make that happen.

We're a collaborative, mission‑driven team that values curiosity, innovation, accountability, and kindness. We believe our best work happens when talented people are trusted, supported, and encouraged to grow.

We offer:

• Annual salary range of $55,000 – 65,000
• Employer‑funded pension and 401(k) options
• Health, dental, vision, and life insurance
• Generous paid time off
• Professional development opportunities
• A collaborative team that genuinely enjoys working together

How This Position Works

This non‑exempt position is designed as an office‑based role due to the need for daily member interaction, collaboration, and operational support. While occasional remote work may be approved based on business needs, regular in‑office presence is an essential function of the position, specifically Monday – Friday from 8:00 am – 4:30 pm in Sacramento, CA.

This position involves less than 5% of time traveling. All CPRS team members travel to support the annual CONNECTIONS: CPRS Conference & Expo.

Education & Experience

• Associate's or Bachelor’s degree in Business Administration, Event Management, Communications, Parks & Recreation, or a related field, or equivalent professional experience.
• Two or more years of experience coordinating events, educational programs, meetings, or administrative operations and/or member engagement.
• Experience working with volunteers, customers, or members is preferred.
• Association or nonprofit experience is a plus.

Technical Knowledge

• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and online collaboration tools.
• Experience with registration systems, databases, or Association Management Systems is preferred.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.