Event Production Location Lead - Production Manager

AVI-SPL, Inc.; Whippany (NJ); On-site; USD 80,000 - 95,000; Full time

Job summary

AVI-SPL, Inc. is seeking an Event Production Location Lead – Production Manager to oversee onsite production and operations for a major pharmaceutical client in Whippany, NJ.

This role requires directing the live event production team, coordinating with client stakeholders, and ensuring seamless execution across in-person and hybrid formats. You will manage staffing, workflows, and resources, while maintaining service levels and delivering post-event analyses to drive continuous improvement.

Qualifications

• 7+ years in live event production or related fields.
• 3+ years leading production and operations teams.
• Experience with onsite, virtual, and hybrid events.
• Strong understanding of AV, streaming, and broadcast workflows.
• Ability to manage multiple stakeholders and vendors.

Responsibilities

• Oversee onsite production teams and ensure high-quality support.
• Coordinate production requirements across live events and hybrid meetings.
• Manage production schedules, staffing, and resource allocation.
• Maintain relationships with vendors and external partners.
• Conduct post-event reviews and drive continuous improvement.
• Ensure compliance with SLA and governance standards.

Skills

Live event production

Team leadership

Scheduling & operations

Stakeholder coordination

Technical understanding of broadcast &

Communication skills

Customer service

Education

Bachelor's degree in related field

Tools

Microsoft Teams

Zoom

Streaming platforms

Job description

WHO WE ARE

At AVI-SPL, we pride ourselves on our superior customer service, passion for excellence, spirit of teamwork, and the focus on continued innovation. Our employees are the people who enable us to deliver on those values every business day. That’s why we’re always on the lookout for talented, ambitious people who can make a substantial contribution to our team of smart, down-to-earth, hardworking professionals. We offer lots of room for growth! We support each other and value the importance of collaboration and intellectual curiosity across all our teams. You'll have daily opportunities to develop your individual skills, become an expert in the dynamic event production and corporate video industry, and be part of an innovative organization. We offer a competitive package and a balanced work-life culture. We love what we do and hope you do too - come join us!

WHAT YOU'LL DO

The Event Production Location Lead – Production Manager will lead the onsite event production and operational support team for an established multinational pharmaceutical and biotechnology company. This key role is responsible for:

• overseeing the day-to-day operations, coordination, scheduling, and execution of onsite, hybrid, and virtual productions across supported event and meeting environments,
• partnering with the client Live Event team, requestors, and event stakeholders to coordinate production support requirements and operational readiness,
• managing AVI-SPL production personnel and operational workflows within the assigned location,
• providing direct production coordination, escalation support, and operational leadership for assigned productions, live events, and meeting support activities as needed; and
• fullfilling production crew positions and direct operational support during events as necessary.

DAY-TO-DAY RESPONSIBILITIES

Team Management

• Oversee the onsite team responsible for delivering high-quality production support through professional video, audio, streaming, and presentation technologies to support onsite, virtual, and hybrid event experiences.
• Serve as the primary onsite escalation point for operational issues, event support needs, and technical service concerns within the assigned location.
• Implement training and operational enablement programs to ensure personnel possess the technical, production, communication, and customer service skills required to support enterprise live event environments.
• Ensure minimum staffing levels and concurrent support capacity requirements are consistently maintained to support operational demands and scheduled event activity.
• Oversee development of contingency staffing and backfill plans, including coordination of freelance and supplemental production resources, to ensure uninterrupted service delivery.
• Support the assessment and recommendation of solutions related to the functionality, operational readiness, and technical capabilities of studio, meeting, event, and control room-supported environments.
• Develop and provide operational analysis, staffing utilization, and service performance reports to leadership on a recurring basis.
• Assess personnel performance and conduct coaching and performance reviews inclusive of corrective action measures as necessary.
• Ensure maximum utilization of internal employees, operational resources, and production support capabilities across assigned event environments.
• Promote adherence to operational standards, documented workflows, escalation procedures, and Service Level Agreement (SLA) requirements.

Production Management

• Collaborate with client Live Event teams and stakeholders on production approach, technical workflows, and operational planning for assigned events and supported locations.
• Coordinate technical production requirements for live events, hybrid meetings, broadcasts, and streaming support activities while ensuring compliance with operational procedures and service standards.
• Manage and maintain production schedules including staffing assignments, technical resource allocation, event preparation timelines, and operational coverage requirements.
• Maintain relationships with AVI-SPL production resources, vendors, and external partners for scalable event support, additional equipment, and supplemental production staffing needs.
• Facilitate equipment rentals, supplemental production resources, and third-party support requirements as needed for assigned productions.
• Conduct recurring production and operational coordination meetings to review upcoming events, assess project progress, identify operational risks, and ensure resource readiness.
• Support operational alignment between onsite teams, remote production resources, and control room-supported event activities.
• Perform post-event reviews and operational assessments to identify successes, service gaps, lessons learned, and opportunities for continuous improvement.
• Ensure event execution and operational support activities are aligned with established governance standards, service expectations, and client production requirements.
• Fill production crew positions and provide direct operational support during events as necessary.

WHAT WE'RE LOOKING FOR

Must-have skills & job qualifications

• 7+ years of experience in live event production, event coordination, broadcast operations, audio/visual production, streaming support, or similar production environments.
• 3+ years of experience in:
  • leading, mentoring, and developing production and operational support teams
  • onsite, virtual, and hybrid live event production environments
  • scheduling, resource coordination, and operational workflow management
  • coordinating logistics and technical support across multiple stakeholders, vendors, or production partners
• Strong technical understanding of live event production systems, broadcast workflows, audio/visual technologies, streaming platforms, and hybrid event environments.
• Familiarity with enterprise event and collaboration platforms including Microsoft Teams, Zoom, streaming technologies, and related production support workflows.
• Ability to maintain composure and professionalism during high-pressure live events and production situations.
• Ability to communicate operational challenges and technical concerns to clients and stakeholders while maintaining confidence, leadership, and customer service excellence.
• Demonstrated ability to remain organized, detail-oriented, adaptable, and effective within fast-paced production and operational environments.
• Strong work ethic, self-direction, self-motivation, patience, persistence, and operational awareness.
• Excellent collaboration and customer relationship skills with a strong understanding of white glove service expectations.
• Consistent proactive preparation and timely communication across multiple operational channels and stakeholder groups.
• Ability to collect and analyze operational metrics, identify trends, and recommend continuous improvement initiatives.

Nice-to-have skills

• Knowledge of enterprise production environments including control room operations, signal routing, streaming coordination, and audio/video workflows.
• Experience supporting productions in technical roles including technical directing, audio mixing, camera operation, graphics playback, streaming support, or editing.
• Experience supporting multinational or managed service operational environments.
• College degree in video production, broadcasting, communications, event technology, or similar field.

OTHER REQUIREMENTS

• Valid driver’s license and safe driving record.
• Limited travel is required based on requirements and location of productions and service needs including meetings at client offices and AVI-SPL offices.

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.

• Pay Type: Salary
• Min Base: $80k
• Max Base: $95k