Event Planning Coordinator

American Heart Association; New Orleans (LA); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

12 paid holidays

Tuition assistance

Health benefits

Retirement plan with employer match

Telemedicine and wellness programs

Job summary

The American Heart Association in Metairie is seeking an Event Planning Coordinator to support fundraising events across the greater New Orleans area. This hybrid role requires coordinating logistics, vendors, volunteers, and budgets while traveling to in-person events as needed.

You will work with the development team, report to the Vice President of Development, and help deliver engaging donor experiences with attention to detail and strong organizational skills.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of experience in event management, project coordination, or administrative support.
• Excellent attention to detail, calendar organization and time management.
• Ability to work independently, prioritize, and handle multiple tasks.
• Proficient with Microsoft Office applications; some evenings/weekends may be required.
• Requires reliable transportation and ability to move/heavy objects with assistance if needed.

Responsibilities

• Coordinate logistics for donor receptions, Heart Walks, Galas and related events.
• Secure and coordinate venue, catering, AV, staging, and vendor details with compliance reviews.
• Recruit, schedule and train volunteers; act as main contact for vendors, sponsors and attendees.
• Attend in-person events to manage setup, execution and teardown.
• Monitor budgets, invoices and expenses; prepare reports as requested.
• Create and update Excel spreadsheets; manage schedules and communications with directors and volunteers.
• Prepare presentations, correspondence and documentation in a timely manner.

Skills

Event management

Project coordination

Administrative support

Microsoft Office

Time management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association (the "Association") has an excellent opportunity for an Event Planning Coordinator in Metairie. This is a hybrid/home-based position that will require periodic travel for events in and around the greater New Orleans area. This position will report to the Vice President of Development and will be responsible for supporting development team members in their fundraising efforts.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

Some of your responsibilities will include (but are not limited to):

Event Logistics

Whether planning a donor reception, a Heart Walk, or a Gala, the Event Planning Coordinator is responsible for helping implement events that appeal to both current and potential donors. Duties include facilitating logistical aspects of events such as:

• Securing and coordinating details with vendors for venues, catering, entertainment, AV, and staging, etc., and ensuring proper Association legal review and approval
• Implementing and adhering to all Association risk reduction procedures
• Recruiting, scheduling, and training volunteers to assist with projects and events, ensuring a positive experience.
• Attending in-person events to coordinate set up, execution, and tear down
• Acting as a point of contact for vendors, supporters, sponsors, volunteers, and attendees.
• Ensuring accuracy and adherence to the latest policies and practices of the Association.
• Monitoring event budget by coordinating and tracking invoices, expenses, and peripheral accounts.
• Preparing and distributing reports as requested.

Administrative Support Services

The Event Planning Coordinator is a key contributor to a cohesive, efficient, and productive workplace. Duties include:

• Creating and updating Excel spreadsheets while meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Preparing presentations, correspondence, and documentation in a timely manner.
• Preparing and communicating schedules and meetings, and ensuring deadlines are met.
• Working independently and within a team on special non-recurring and ongoing projects.
• Performing other duties as required to support the Directors, the Vice President of Development, and the Executive Director.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Minimum 3 years of experience in event management, project coordination, or administrative support.
• Excellent attention to detail, workflow and calendar organization, verbal and non-verbal communication, and highly effective organizational and time management skills.
• Ability to prioritize and develop solutions for effective decision-making.
• Ability to work independently, prioritize, and handle multiple tasks while managing multiple territories simultaneously.
• Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work outside of standard hours, which may involve some evenings and/or weekends.
• Requires access to reliable transportation at all times on an immediate basis.
• Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.

Preferred Qualifications

• Proficient in Canva.
• Understanding of or prior experience in event or meeting management.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

Location: US-LA-New Orleans

Position Type: Full Time

Posted Date: 1 month ago (6/11/2026 11:22 AM)