Event Planner (part-time)

Service Corporation International; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Service Corporation International is seeking an Event Planner for Port Orange, FL to organize funeral services, visitations, and receptions in line with family wishes and contracts. You will coordinate vendors, manage budgets, and lead staff during events.

The role requires an associate degree in hospitality/event planning or related field, plus experience in event planning or catering. Flexibility for nights/weekends is expected, with indoor/outdoor duties and travel as needed.

Qualifications

• Education requirement: Associates degree in hospitality, event planning, or related discipline.
• Two years of event planning experience may be considered in lieu of degree.
• Experience: at least one year event planning or catering preferred.
• Knowledge, skills and abilities: computer literate and proficient with MS Office.
• Ability to use proprietary software in the administration of responsibilities.

Responsibilities

• Plans events by reviewing contract and discussing with Funeral Director for clarification.
• Schedules resources including facility space, equipment, and staff for event size.
• Contacts and schedules vendors with budgets and timelines.
• Manages event services arrangements per contractual arrangements (visitation, funeral, reception, graveside).
• Obtains and inspects vendor products and addresses issues.
• Communicates instructions to staff for set-up, assignments, and clean-up.
• Available during events to resolve issues and ensure family wishes are met.
• Performs various event planning duties like memorabilia, photos, obituaries.

Skills

Computer literacy

MS Office proficiency

Education

Associates degree in hospitality/event planning

Tools

MS Office

Job description

Our associates celebrate lives. We celebrate our associates.

Responsible for planning and implementing detailed events within a few days. Plans, schedules resources and vendors, and implements event plans supporting funeral services, visitation, and receptions in accordance with the family’s wishes and contract. Communicates instructions, expectations, budgets, and deadlines to vendors and support staff.

JOB RESPONSIBILITIES

• Event Planning Plans Events by reviewing contract and discussing with Funeral Director for clarification
• Schedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and Attendants
• Contacts and schedules vendors communicating expectations, budget, and timeline
• Manages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements
• Obtains and inspects vendor products and addresses issues
• Communicates instructions to support staff for set-up, work assignments during events, and clean-up
• Working along with support staff, also sets-up arrangements and may assist with event support
• Available during events to resolve issues
• Responsible for events to meet or exceed the family’s wishes
• Performs a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries
• Administration Working with Corporate Products, sources local vendors for catering, flowers, and other local service products
• Obtains pricing and ensures inspections are compliant and business practices are in good standing
• Develops catering menus
• Collaborating with Corporate Products follows guidance for vendor contract & pricing approval
• Maintains vendor Key Performance Indicators and metrics regarding contract compliance
• Develops and maintains Event Playbook including event plans, KPIs, and lessons learned
• Documents areas for improvement and reviews with manager to implement enhancements
• Additional responsibilities as requested or assigned

MINIMUM REQUIREMENTS

• Education: Associates degree in hospitality, event planning, or related discipline required.
• Two (2) years of event planning experience may be considered in lieu of degree.
• Experience: At least one (1) year event planning or catering experience is strongly preferred.
• Knowledge, Skills and Abilities: Computer literate and proficient with MS Office.
• Ability to use proprietary software in the administration of responsibilities.

Work Conditions

• Work Environment: Work is primarily indoors, also includes working outdoors during all seasons and weather.
• Professional attire required when in contact with families.
• Work Postures: Frequent continuous period of time sitting or standing up to 6 hours per day frequently climbing stairs to access buildings.
• Physical Demands: Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage.
• Work Hours: Flexibility of availability is a requirement. Standards hours include nights and weekends, when the majority of Services occur. Typically, less than 20 hours a week is worked. M-F 8am-5pm. Limited amount of local and/or multiple location travel required.

Postal Code: 32129

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Port Orange

Who we are. What we do.

We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none.

“SCI” refers to Service Corporation International and its affiliates.

Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.