Event Planner

Corporate Travel Management (CTM) Group; United States; Hybrid; USD 60.000 - 75.000; Vollzeit

Benefits dieser Stelle

401(k) Retirement Plan with generous 3

Health Insurance

Paid Holidays

Paid Parental Leave

Paid Vacation and Sick Time

Zusammenfassung

Corporate Travel Management (CTM) Group seeks an experienced Meetings and Events Program Manager to oversee full-service and a la carte programs. You will be the primary contact for Events customers and travel on-site to client meetings as requested.

This role requires coordinating with suppliers, tracking budgets, and ensuring timely project execution. Responsibilities include leading program management from concept to completion, conducting discovery calls, submitting RFPs through Cvent,

Qualifikationen

• High school diploma or equivalent required.
• Minimum of five (5) years' event/meeting planning experience required.
• CMP and/or CMM designation preferred.

Aufgaben

• Manage program from concept to completion and reconcile post-program outcomes.
• Lead discovery calls with clients and stakeholders to determine goals and objectives.
• Make destination recommendations and submit RFPs through Cvent.
• Produce accurate documents/reports for clients and vendors.

Kenntnisse

Project management

Vendor negotiations

Budgeting

RFP process

Communication

Travel coordination

Proficiency in MS Office

Ausbildung

High school diploma or equivalent

CMP and/or CMM designation preferred

Tools

Cvent

Registration technology

Jobbeschreibung

Summary of Position

Summary of Position This position is responsible for all aspects of full-service and a la carte meeting and incentive programs of various size and scope. The primary responsibility is to manage all facets of the planning process and be the primary point of contact for Events customers. This individual must be able to travel on-site and to client meetings as requested by the account.

Schedule / Shift

Standard

Responsibilities and Duties

• Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation.
• Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program. Include all internal stakeholders.
• Make destination recommendations; submit RFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget and space requirements.
• Produce accurate documents/reports for clients and vendors in conjunction with account needs.
• Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities and other suppliers contributing to the success of the program. Facilitate contract execution between the parties in a timely manner.
• Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines.
• Record accurate budget, cost, savings and contract execution in Cvent or applicable technology.
• Ability to travel on-site with programs as needed. While on-site, employee should maintain a professional demeanor and project a positive reflection of Event Travel Management.
• Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable. Follow-up to ensure timely payment processing and revenue reconciliation.
• Provide exceptional service and manage the relationship with the meeting owner. Proactively offer professional recommendations to the client based on industry knowledge and expertise. Secure repeat business.
• Utilize time tracking for accurate billing by project.
• Other duties as assigned.

Leadership Responsibilities

• This position does not have supervisory responsibilities.

Required of all CTM Positions

• Embrace CTM’s core values of Connect, Evolve and Deliver.
• Professional, collaborative and supportive interaction with employees, clients, suppliers and vendors.
• Ability to work independently as well as part of a team.
• Appropriate and professional written and verbal communication.
• Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests.
• Creative and analytical thinking with strong problem-solving and consultative skills.
• Demonstrates calm under pressure – is a proactive contributor and eager to learn.
• Proficiency in Microsoft Office Suite.
• Ability to do basic math.
• Ability to read and interpret information.
• Attention to detail.
• Regular and reliable attendance.

Education and Experience

• High school diploma or equivalent is required.
• Minimum of five (5) year's event/meeting planning experience required.
• A CMP and/or CMM designation is preferred.

Knowledge, Skills, And Abilities

• Demonstrate a collaborative work style by using a consultative approach with clients, and peers, to quickly assess information, anticipate issues and outcomes, and make effective recommendations including ability to draw clear conclusions. Escalate to leadership for guidance when necessary.
• Strong knowledge of domestic and international destinations, hotel brands and venues.
• General working knowledge of RFP, registration technology and on-line booking tools utilized in Events.
• Identify process efficiency opportunities and challenge the status quo. Work with leadership team on efficiency opportunities, account specific best practices and continual enhancements.
• Ability to work evening hours, weekends and longer hours during high volume periods.

EEO Statement

CTM NA is an equal opportunity employer and is committed to fostering a diverse, equitable, and inclusive workforce. All qualified applicants applying for job openings posted in the U.S. will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, marital status, or any other characteristic or status protected by applicable law.

Flexible work arrangements are available. Depending on role, location, and business needs, colleagues may work onsite, hybrid (combination of in-office and virtual) or fully virtual.

Benefits Program

• Company Paid Basic Life &AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability Insurance
• Robust Wellness Program with incentives available to save money on your medical insurance premiums.
• Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
• Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
• Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
• Flexible Spending Accounts
• Dependent Care Savings Account.
• Dental Insurance Plan
• Vision Insurance Plan
• 9 Company Paid Holidays including the day after Thanksgiving.
• Generous paid time off programs for vacation and sick days
• Employee Assistance Plan with access to Talk Space Therapy
• Family Medical Leave
• Paid Parental Leave (4 weeks)
• Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Bereavement Leave
• 401(k) Retirement Plan with a generous match per pay period
• Student Loan Payment Match

Pay Range

USD $60,000.00 - USD $75,000.00 /Yr.