Event Marketing Manager

Luminary Cloud; San Mateo (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Luminary is seeking an events leader to own the entire event portfolio from concept to post-event follow-up in the San Mateo area.

You will partner with sales and marketing to identify events, manage budgets, logistics, on-site execution, and post-event reporting, while tailoring content for engineers and executives. This role requires strong writing, systems experience (HubSpot, Salesforce), and 25–40% travel.

Qualifications

• 5+ years running B2B events end-to-end, ideally at a technical or deeptech company selling to engineers.
• Experience across the size spectrum from intimate dinners to 1000+ attendee conferences.
• Detail-oriented with timelines, run-of-show, packing lists, and post-event follow-up.

Responsibilities

• Identify new events and ideate concepts based on key initiatives with sales.
• Own Luminary's event portfolio end-to-end: budget, logistics, on-site execution, follow-up.
• Run a range of events: dinners, workshops, conferences, flagship conference.
• Plan and execute workshops, demos, and executive networking.
• Develop an event playbook: promotion, staffing, booth design, follow-up.

Skills

B2B events management

End-to-end event ownership

Budget management

On-site execution

Strong writing

Tools

HubSpot

Salesforce

Job description

Luminary helps engineering companies be more competitive by getting to market faster, creating new, better products, and reducing development risk. We do this with our Physics AI platform, the fastest and easiest way to build and deploy models to understand and instantly predict physical reality with precision. Customers span industries from automotive and aerospace, to leading sporting equipment providers, including Otto Aviation, Joby Aviation, Northrop Grumman and Honda. Luminary is a Series B company and is headquartered in San Mateo, California.

The Role

• Event strategy: work closely with the sales team to identify new events and ideate concepts based on key initiatives
• Own Luminary's entire event portfolio end-to-end: budget, logistics, on-site execution, and post-event follow-through
• Run the full range : executive dinners, on-site technical workshops, industry conference presence, and a future flagship conference
• Program industry conferences: aerospace and defense shows, automotive and industrial machinery events, and AI events to present our research
• Build the event playbook: pre-event promotion and registration, target account invite lists, staffing plans, run-of-show, booth and demo experience, follow-up sequences, and post-event reporting
• Own the calendar and the sequencing: which events, which audiences, which quarter, what we're spending, and what we expect back
• Design events for two audiences : technical engineers who want to see the technology and executives who want to see the business case — and make sure the content, format, and staffing match the audience
• Develop a workshop training curriculum: Turn technical depth into workshop curriculum, live demos, and speaking submissions that hold up in front of practitioners
• Determine our target account strategy: who we want in the room, how we get them there, and what happens in the 30 days after
• Own event data in HubSpot: registration flows, attendance capture, lead routing, and attribution that survives a pipeline review
• Manage relationships with: vendors, venues, agencies, contracts, and shipping logistics including trade show operations and booth builds
• Be responsible for sales pipeline from events: Report on every event with rigor, including cost, attendance, meetings held, accounts engaged, pipeline influenced, and what to improve next time
• Reports to the Director of Marketing: Works directly with Marketing, Sales and Product teams

You

• 5+ years running B2B events end-to-end, ideally at a technical or deeptech company selling to engineers
• Have personally executed across the size spectrum — intimate executive dinners through 1,000+ attendee industry conferences — not just one format
• Process-driven by instinct. You build the timeline, the run-of-show, the packing list, and the follow-up plan before anyone asks for them
• Obsessive about detail. You have caught the wrong badge name, the missing power drop, and the demo laptop with the expired license — before the doors opened
• High energy on-site and steady under pressure. Things break at events. You fix them without drama and without waiting for permission
• Comfortable owning a budget and defending it: what an event cost, what it produced, and whether we do it again
• Strong writing skills. Event invites, promotional copy, session descriptions, and follow-up emails should not need a rewrite
• Strong with marketing systems — HubSpot and Salesforce — for registration, lists, and attribution
• Willing to travel roughly 25-40%, with heavier stretches during conference season

Nice to have

• Experience in aerospace, defense, automotive, and familiarity with events like NVIDIA GTC, AIAA or NAFEMS
• Have launched an owned conference or user event from zero
• Experience with export-controlled or cleared environments and the constraints they place on content and attendees
• Background in field marketing or ABM, where the event is one motion inside a larger account plan
• Comfort with production elements: AV, staging, video capture, and turning event content into post-event assets

Not this role if you

• Need a full events team, an established vendor bench, and an existing playbook to be effective
• Treat the event as the outcome. The outcome is the pipeline and the relationships that come out of it
• Prefer a predictable calendar. Event weeks are long, and the schedule bends around customers
• Measure success by attendance and badge scans rather than accounts engaged and meetings held