Event Manager

University of Colorado Anschutz; Aurora (CO); Hybrid; USD 73,000 - 89,000; Full time

Benefits offered by this job

Medical: Multiple plan options

Dental: Multiple plan options

Retirement 401(a) Plan: Employer 10%

Paid Time Off: Accruals

Vacation Days: 22/year

Sick Days: 15/year

Holiday Days: 15/year

Tuition Benefit

ECO Pass

Job summary

University of Colorado Anschutz is seeking an Event Manager to lead full-cycle event planning for the Colorado School of Public Health. The role supports Central Administration and the Office of Academic and Student Affairs, coordinating with campus partners and external stakeholders.

The position handles major events, budgets, and post-event evaluations, ensuring safety, accessibility, and documentation. On-site work three days per week with hybrid flexibility.

Qualifications

• Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems or a directly related field.
• 4-6 years of experience in event coordination and management.
• Substitution: education and related experience may substitute for degree on a year-for-year basis.

Responsibilities

• Plan, design, and execute a wide range of school-wide and central administration events with run-of-show plans.
• Manage all logistics independently: venue selection, catering, decor, volunteers, registrations, communications.
• Serve as primary contact for vendors, partners, and internal stakeholders; coordinate with marketing for event promotion.

Skills

Communication

Customer service

Organization

Relationship building

Problem solving

Attention to detail

Multitasking

Education

Bachelor’s degree in business or related field

Tools

Event management software

Job description

University of Colorado Anschutz

Colorado School of Public Health | Central Administration

Event Manager

Position #: 00854169 - Requisition #: 41511

Join the Colorado School of Public Health as an Event Manager. The Event Planner is a full cycle event professional responsible for planning, coordinating, and executing a wide range of school-wide, administrative, and student focused events in support of both the Central Office and the Office of Academic and Student Affairs. Supporting both units equally, this role works independently, managing all logistics while ensuring seamless coordination with internal partners, campus liaisons, and external stakeholders. The position leads major institutional events such as orientations, convocations, and donor-sponsored lectures, maintains organized systems and documentation, and supports evaluation and continuous improvement efforts.

Key Responsibilities

• Plan, design, and execute a wide range of school-wide and central administration events, including lectures, donor gatherings, workshops, community events, and internal gatherings; develop event concepts and run-of-show plans that align with organizational goals and audience needs.
• Manage all logistics independently, including venue selection, catering, OIT coordination, decor, recruitment of volunteers for event support, scheduling, event registration, communications, attendee engagement strategies, and ensuring all room reservations/setup/configuration and necessary paperwork are completed in advance of all events.
• Serve as the primary point of contact for vendors, partners, sponsors, and internal stakeholders; attend weekly team meetings with central office staff and coordinate efforts with staff members such as the Office of Marketing and Communications for event promotion.
• Negotiate contracts, manage budgets, track expenses, and process payments to ensure cost-effective event delivery; ensure risk management and compliance with safety, accessibility, and organizational standards are met.
• Execute all on-site operations, including setup, troubleshooting, vendor coordination, and teardown; conduct post-event evaluations, prepare reports, recommend improvements for future events, and maintain an organized system for timelines, checklists, and documentation to ensure consistency and sustainability.
• Manage full event life-cycle for student-facing events, including New Student Orientations, ColoradoSPH Convocation, Fall Visit Day, Admitted Student Day, CU Anschutz Student Council events, Public Health Forum, National Public Health Week, and other recruitment and student engagement events; assist with event evaluations, coordinate with CSU and UNC partners, support occasional travel, and perform additional duties as assigned.

This position reports to the Assistant Dean of Operations.

Work Location

Hybrid - This position is located on the CU Anschutz Campus in Aurora, CO and is expected to work on site three days per week, with flexibility around event schedules.

Why Join Us

The Colorado School of Public Health (ColoradoSPH) is a unique and collaborative graduate school that combines the collective expertise of three Colorado universities: the University of Colorado Anschutz (CU Anschutz) in Aurora, Colorado State University (CSU) in Fort Collins, and the University of Northern Colorado (UNC) in Greeley, Colorado. The Colorado School of Public Health is the only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing a vital contribution towards ensuring our region's health and wellbeing. The school's faculty, staff, and students work together to share knowledge and conduct innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, costly injuries, and more.

We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Minimum Requirements

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems or a directly related field from an accredited institution.
• 4-6 years of specified experience in event coordination and management.
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis

Preferred Qualifications

• Experience in campus events, student life, student engagement
• Experience with event management software, registration software such as Qualtrics or Cvent, social media platforms
• Advanced understanding and knowledge of the field of public health
• Knowledge of higher education administration and student affairs
• Comfortable with public speaking

Conditions of Employment

• Must be able to travel within the state and to several out-of-state events annually.
• Must be able to work flexible work schedules, including occasional evenings and weekends, to complete event timelines.
• Must have access to reliable transportation.
• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities

• Professional written and verbal communication skills to effectively develop reports and communications for faculty and departmental administrators, staff, affiliates, and campus administration.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Ability to manage a wide variety of tasks in a typical workday and to balance competing priorities
• Problem solving and decision-making ability
• Outstanding attention to detail
• Strong organizational and project management skills

Anticipated Pay Range

The starting target salary for this position has been established at $72,617 - $89,000 (100% FTE)

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.