Event Coordinator / Host for Executive Networking Gatherings in Boston (Hospitality & Gastronomy)

SAWOO GmbH; Boston (KY); On-site; USD 2,100 - 2,600; Part time

Benefits offered by this job

Competitive pay: $210 per meetup

Advance notice of meetup dates (3+ mo)

Direct exposure to high-level decision

Industry insights and networking

Event management experience

Job summary

SAWOO GmbH is seeking a detail-oriented events assistant to support monthly high-level executive networking meetups in Boston. You will handle prep, guest welcome, and follow-up, ensuring top-tier service and flawless execution.

Responsibilities include materials prep, guest check-in, photos and video capture, and post-event data upload. Ideal candidates bring 2+ years in upscale hospitality, strong English, and a proactive, reliable work style.

Qualifications

• Minimum 2 years of experience in upscale hospitality or gastronomy.
• Confident, professional interaction with international guests and executives.
• English at native level.
• Fully committed, proactive and takes initiative.
• Reliable with strong prep and follow-up skills.
• Open to feedback and new ideas.

Responsibilities

• Prepare, execute, and follow up for regularly scheduled meetups.
• Print and prepare name tags and questionnaires and other materials for the meetup host.
• Greet guests, manage check-in, and handle participant lists and forms.
• Coordinate with host and venue staff to ensure smooth service and venue readiness.
• Take photos for social media and film the introduction round for post-event connections.
• Ensure adherence to the agenda and collect exit questionnaires.
• Record a short interview with the event host and upload all materials afterward.

Skills

Upscale hospitality

Event coordination

Professional communication

Native English level

Job description

Intro

Are you experienced in service and eager to assist at regularly scheduled networking events for high-level executives in Boston? If so, this job might be just right for you!

Event Information

• What? Networking events with approximately 10-20 high-ranking executives from medium and large companies, in a relaxed atmosphere with good food and drinks.
• When? 1 time a month, Wednesday or Thursday from 6:30 PM to 11:00 PM. You should be able to attend all meetups. The dates are set at least 3 months in advance.
• Where? In fine dining restaurants in the city center of Boston.

Start date

As soon as possible.

Time Commitment

Expect a total time investment of about 7-8 hours per event, including:

• 1 hour of preparation
• 4-5 hours at the event
• 1-2 hours of follow-up

Compensation

The compensation is a flat rate of 190$ per meetup, plus 20$ to cover smaller expenses such as printing and travel costs. You should be able to provide us with invoices.

About SAWOO

SAWOO is an international, dynamic, 20-person company based in Munich. We build and operate communities that bring together executives from large companies to support them in mastering challenges and developing personally and professionally through collaborative learning and networking. To do this, we organize monthly in-person networking meetups (currently approx. 20/month), conferences (currently 3/year), podcasts, and other networking opportunities for community members. Members of our communities include executives from renowned companies such as Mercedes, Porsche, Airbus, Amazon, Siemens, and many more. Our goal is to welcome two million active members into our communities by 2034.

Impressions from Our Meetups

• LEADERS IN CONSULTING
• Level Up HR
• The Procurement Initiative

Your Tasks

You are responsible for the preparation, execution, and follow-up of our regularly scheduled meetups.

Preparation

• Print and prepare name tags and questionnaires for the participants, as well as other materials for the meetup host.
• Bring other smaller items, such as pens and clipboards.
• Memorize the participants' names so you can personally greet them upon arrival.

During the Meetup

• Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.
• Warmly welcome guests and hand out name tags.
• Check off and fill in the participant list.
• Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.
• Support the meetup host with all matters during the event.
• Take photos of the event for social media.
• Film the introduction round so that we can connect participants based on their stated challenges and experiences after the event.
• Ensure that the agenda set by the meetup host is followed.
• Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.
• Conduct a short interview with the event host and record it.

Follow-Up on the Evening of the Event

• Fill out a small personal questionnaire to provide us with feedback about the event.
• Update the participant list with the challenges mentioned during the introduction round and the participants' experiences (supported by the video recording).
• Ensure that the participant list is complete and correctly filled out.
• Upload the participant list along with all questionnaires, photos, and videos.

Your Goals

• Above & Beyond Guest Experience: We provide first-class service to ensure an unforgettable experience at our meetups. We exceed the expectations of our community members and focus on the little details, as they ultimately make a difference.
• Meticulous Work Style: You pay great attention to detail in the preparation and follow-up of events. Specifically, you ensure that we receive the participant list, questionnaires, photos, and videos in their entirety and on the evening of the event.
• Proactive Communication: You communicate proactively if you have feedback or suggestions, or if a mishap occurs. Only by doing so can we continue to improve.

Your profile

• You have at least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy, and you know what excellent service entails.
• You interact confidently and professionally with international guests and executives.
• Your English is on native speaker level.
• You are fully committed, proactive, and eager to take initiative.
• You are reliable and pay great attention to detail in the preparation and follow-up of the meetups.
• You are open to feedback and new ideas.

Benefits

• Competitive compensation of 210$ per meetup.
• Reliable planning, as meetup dates are established at least 3 months in advance.
• Direct contact with high-ranking decision-makers from renowned companies, gaining insights into their thinking, actions, and challenges.
• Exciting insights into current trends and challenges across various industries.
• Development of organizational and communication skills, as well as experience in event management.

Outro

For more information, insights, and our company values, visit our website. Use a search engine SAWOO GmbH.

We look forward to hearing from you!