Event Coordinator – Heavy Travel & Corporate Events Lead

Rymax; Pine Brook (NJ); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with an employer match

Life insurance and long-term disable

Paid time off

Generous employee purchase programs

Job summary

Rymax in Morris County, New Jersey, is seeking an Event Coordinator to manage corporate and trade show events, client functions, and internal celebrations.

The role requires heavy travel, especially in Q4, strong vendor negotiation, and collaboration with Sales, Merchandising, Purchasing, and Operations. Proficiency in MS Office; Photoshop and Visio a plus.

This position offers benefits including health insurance, 401(k), life and long-term disability coverage, and paid time off.

Qualifications

• Minimum 2 years experience in planning/attending events and trade shows.
• Ability to work in a very fast paced environment, multitask, and think outside the box
• Strong verbal and written communication skills
• Must maintain accurate records and reports
• Experience working with strict budgets is a plus
• Knowledge of Microsoft Suite; Photoshop and Visio is a plus

Responsibilities

• Coordinate all activities related to the daily operations of planning special events including trade shows, casino loyalty events, client functions, and internal Company events
• Follow and comply with all policies, procedures, and business operations
• Coordinate the planning, programming, scheduling, travel arrangements, set-up, execution, and breakdown of events
• Research and negotiate contracts for booth design and rental
• Research and negotiate contracts for outside printing
• Research and negotiate contracts for external event staffing agencies
• Work as a direct liaison between client and various internal departments such as Sales, Merchandising, Purchasing, Warehouse, and Operations
• Display reliable leadership
• Prioritize and delegate multiple tasks onsite to maximize time management
• HEAVY Travel, especially during 4th quarter, is REQUIRED

Skills

Event planning

Communication

Budget management

Team coordination

Travel coordination

Tools

Microsoft Office

Photoshop

Visio

Project management software

Job description

Rymax in Morris County, New Jersey, is seeking an Event Coordinator to manage corporate and trade show events, client functions, and internal celebrations.

The role requires heavy travel, especially in Q4, strong vendor negotiation, and collaboration with Sales, Merchandising, Purchasing, and Operations. Proficiency in MS Office; Photoshop and Visio a plus.

This position offers benefits including health insurance, 401(k), life and long-term disability coverage, and paid time off.