Event Coordinator

Happy Day Catering; Lewiston (ID); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Employee discounts

Free food & snacks

Opportunity for advancement

Health insurance

Paid time off

401(k) matching

Bonus based on performance

Company parties

Dental insurance

Job summary

Happy Day Catering is seeking an Event Coordinator to join our Lewiston team. You will work with the Catering Sales & Events Director to sell, plan, and execute parties and events, ensuring exceptional guest experiences.

The successful candidate will be highly organized, reliable, personable, and flexible in hours, with catering/event production exposure. The role is full-time, approximately 40 hours per week, with an hourly wage plus a share of commission and gratuity at events.

Qualifications

• Customer service experience required. Previous sales experience preferred.
• Excellent organizational and detail-oriented skills.
• Proficient with Word, Outlook, and Excel.
• Able to learn complex computer programs.
• Must be at least 20 years old for driving insurance purposes.
• Access to reliable transportation.
• Food safety certifications within 14 days of hire.
• MAST recommended.

Responsibilities

• Answering phones, taking event information, and following up with clients by phone or email.
• Meet with potential clients to help create a vision for their event.
• Creating and maintaining event folders and other paper materials related to events.
• Working with back-of-house staff to ensure all contracted materials are event-ready.
• Helping to set up, serve, execute, and coordinate staff at events.
• Actively seeking sales and networking opportunities to meet business goals.
• Assisting in any other areas needed to ensure the smooth operation of events.

Skills

Customer service

Sales experience

Organization

Communication

Problem-solving

Attention to detail

Tech-savvy

Education

WA State Food Handler Card

Idaho Food Safety Exam

MAST permit (recommended)

Tools

Microsoft Word

Outlook

Excel

Job description

Benefits

• Employee discounts
• Free food & snacks
• Opportunity for advancement
• Health insurance
• Paid time off
• 401(k) matching
• Bonus based on performance
• Company parties
• Dental insurance

Happy Day Catering is seeking applicants who are charismatic, teachable, and professional for the position of Event Coordinator. Event Coordinators are responsible for working as a team with the Catering Sales & Events Director during the event production process to sell, plan, and execute parties and events. The successful candidate will be extremely organized, reliable, personable, flexible in hours, and willing to learn all aspects of event production. Catering and/or event planning experience a plus.

Duties

• Answering phones, taking event information, and following up with clients by phone or email;
• Meet with potential clients to help create a vision for their event.
• Creating and maintaining event folders and other paper materials related to events;
• Working with back-of-house staff to ensure all contracted materials are event-ready;
• Helping to set up, serve, execute, and/or coordinate staff at events;
• Actively seeking sales and networking opportunities to meet business goals;
• Assisting in any other areas needed to ensure the smooth operation of events.

This is a full-time position, approximately 40 hours per week though overtime may occasionally be required due to the volume of events during busy seasons. Evening work may be required during the week, and you must be available to work a few Saturdays. This is an hourly wage, plus a share of commission on sales and gratuity at applicable events. Happy Day offers a variety of benefits to qualifying employees, including medical and dental insurance, 401(k) with company match, daycare reimbursement, and a monthly discount meal card, among other benefits.

Requirements and Qualifications

• Willingness to commit to Happy Day Catering’s high standards of excellence.
• Exceptional customer service abilities and enthusiastic, professional demeanor.
• Problem-solving and critical thinking skills and calmness under pressure.
• Highly organized and attuned to detail. Able to learn and follow procedures.
• Customer service experience required. Previous sales experience preferred.
• Demonstrable literacy in Microsoft Word, Outlook, and Excel.
• Be willing and able to learn complex computer programs.
• For driving insurance purposes, applicants must be at least 20 years old.
• Access to reliable transportation.
• Current certification: WA State Food Handler Card and Idaho Food Safety Exam or able to obtain within 14 days of hire
• Recommended: WA State MAST (Mandatory Alcohol Server Training) permit (can be obtained at one of the listed sites: https://lcb.wa.gov/mastrvp/mast-providers-list )

Based in Lewiston, ID, Happy Day Catering is the foremost catering and event planning company in the Inland Northwest region. We are a 11-year KLEW Best of the West Caterer & Banquet Facility winner, and it shows in every step of our service. As an arm of the Happy Day Restaurants family, we value our guests, our employees, and our communities, giving back frequently to a variety of local non-profit efforts.

We offer the most dynamic and professional service in the industry and seek to constantly raise our standards while developing each of our employees into leaders.