Event Associate

Magma Math US; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Annual company trip

Learning opportunities

Job summary

A growing educational organization is seeking an Event Associate in New York to manage the planning and execution of hosted events. The role involves overseeing logistics, building engaging event agendas, and connecting events to revenue goals. Ideal candidates should have 1-3 years of event management experience and strong skills in vendor management and budgeting. This position offers competitive pay and the chance to work in an exciting environment dedicated to improving education for children worldwide.

Qualifications

• 1–3 years of event management experience.
• Experience in connecting events to revenue goals.
• Strong skills in contracts and vendor management.

Responsibilities

• Manage hosted events, from workshops to conferences.
• Build timelines and collaborate with internal teams.
• Negotiate contracts with venues and vendors.

Skills

Event management experience

Lead generation

Vendor management

Budgeting

Clear communication

Proficiency in Microsoft Office

Job description

About the Role

Magma Math is looking for an Event Associate to lead the planning and execution of our hosted events. This role focuses on creating high-quality events that bring educators, administrators, and partners together, while also generating new leads, strengthening relationships, and growing our brand.

Responsibilities

• Manage every step of hosted events, from small workshops to larger conferences. Oversee logistics including contracts, budgets, BEOs, catering, travel, and on-site coordination, and serve as the on-site lead to ensure smooth execution.
• Build clear timelines and run‑of‑shows, collaborate with internal teams and speakers to develop relevant sessions and agendas, and design creative engagement strategies.
• Negotiate contracts with venues and vendors to secure the best value while keeping budgets accurate and tracking spending, including handling post‑event invoices.
• Collect feedback, review results, and suggest improvements for future events.
• Drive revenue and leads by designing events with clear goals, working with sales and marketing to connect event participation to new opportunities, and tracking attendance, lead capture, and post‑event follow‑up.
• Build and run marketing campaigns that drive event attendance via email, social media, and other channels; create event materials that highlight the value of attending; and capture and repurpose event content to extend reach and nurture leads.

What You’ll Bring

• 1–3 years of event management experience (corporate, education, or association events a plus).
• Experience connecting events to revenue goals, lead generation, and brand building.
• Strong skills in contracts, vendor management, budgets, and logistics.
• Ability to design engaging agendas and event content.
• Proficiency in marketing events to generate leads and nurture ongoing content.
• Clear communication and negotiation skills.
• Highly organized, detail‑oriented, and able to manage multiple projects simultaneously.
• Willingness to travel for site visits and event management.
• Proficiency with Microsoft Office (event software experience is a plus).

What We Offer

• Play a key role in an exciting journey; we are a young company with ambitious targets and meaningful goals.
• Fantastic colleagues in a fun environment with great opportunities to learn.
• Competitive remuneration and benefit package.
• Annual company trip.
• Opportunity to work on a meaningful mission and have an exceptional impact on education, society, and how children learn math worldwide.

Location: New York (onsite)

Salary: 75K/yr – 90K/yr