Event and Operations Coordinator, Brooks School

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 65,000 - 74,000; Full time

Benefits offered by this job

Health care options (benefits)

Retirement contributions

Wellness programs

Employee discounts

Vacation and holidays

Tuition benefits

Job summary

Cornell University in Ithaca, NY is seeking an Event/Conference Coord II to plan and execute high-impact events across the Brooks School of Public Policy. You will partner with faculty, staff, students, and external partners to create engaging experiences that advance education and public engagement.

The role requires strong organizational skills, independent work, and the ability to manage multiple events—from ceremonies to symposiums—on a fully onsite or hybrid campus setting, with occasional

Qualifications

• Associates degree with at least two years of relevant experience in event planning.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Experience researching, adopting, and using new event technology that enhances event planning.
• Superior organizational skills, strong attention to detail, and ability to manage tasks using a project management application.
• Ability to work independently to complete all projects and tasks on time with minimal supervision, but also be able to work in a team environment.
• Excellent interpersonal skills, including oral (in-person and strong phone etiquette) and written (email and other document development) communications.
• Strong customer service skills, including an ability to be diplomatic and to maintain a professional demeanor under stress related to deadlines.
• Must be able to deal with confidential or sensitive information with tact and discretion.
• Must have a high degree of independent decision-making capabilities that are customer-service centered.
• Experience in managing multiple assignments, working under pressure and creative problem-solving.
• This position requires occasional travel.

Responsibilities

• Developing event plans, timelines, budgets, and production schedules.
• Coordinating with faculty, administrators, staff, vendors, sponsors, and speakers.
• Track and initiate registrations, communications, and event logistics.
• Negotiating contracts and coordinating catering, lodging, transportation, venues, entertainment, and guest services.
• Partnering with Communications and Marketing colleagues on promotions, invitations, websites, printed materials, photography, and media coverage.
• Supporting multiple project budgets and ensuring compliance with university policies and procedures.
• Serving as the on-site lead during events and resolving issues with professionalism and discretion.
• Conducting post-event assessments, budget reconciliations, and continuous improvement initiatives.
• Maintaining room reservations and scheduling processes.
• Serving as a liaison with Facilities, IT, and external vendors.
• Providing confidential administrative support as needed.

Skills

Interpersonal communication

Organizational skills

Project management

Event technology familiarity

Independent and teamwork

Customer service

Education

Associates degree in any field

Bachelor’s degree in hospitality, marketing, public relations, or business administration

Tools

Workday

KFS

Concur

Outlook

Excel

25Live

Job description

Event and Operations Coordinator, Brooks School

About The Cornell Jeb E. Brooks School of Public Policy

The Cornell Jeb E. Brooks School of Public Policy harnesses the University’s broad disciplinary excellence in public policy, along with its innovative teaching, research, and engagement programs, to solve pressing global challenges. The school’s prestigious faculty apply an interdisciplinary and problem-oriented focus to wide-ranging public policy issues as they explore how government choices intersect with people’s lives. The school’s initial areas of focus are in data science and technology policy; environmental and sustainability policy; health policy; global security; inequality and social policy; the politics and economics of development; and race, racism, and public policy.

The Opportunity

The Cornell Jeb E. Brooks School of Public Policy is seeking a highly organized, proactive, and collaborative Event and Operations Coordinator to play a central role in advancing the School's educational, research, and public engagement mission.

This is an exciting opportunity for a skilled event professional and administrator who thrives in a fast-paced environment, enjoys building relationships across diverse stakeholder groups, and takes pride in creating seamless experiences for guests, speakers, students, faculty, staff, and community partners.

Reporting to the Associate Dean of Administration, the Administrative and Event Coordinator serves as a key member of the Dean's Office, leading the planning and execution of high-impact events while providing administrative support that helps the School operate efficiently and effectively.

Whether coordinating a commencement ceremony, hosting prominent policy leaders and public officials, supporting academic conferences, or leading important school-wide celebrations, you'll help bring people together to advance meaningful conversations and public policy solutions.

What You'll Do

Event Planning & Coordination:

• School-wide celebrations and community events
• Commencement and major academic ceremonies
• Distinguished speaker series and high-profile guest visits
• Conferences, symposia, workshops, and faculty-led events
• Center, institute, and program events
• Admitted student programs and immersive academic experiences
• Co-sponsored university and external partner events

Key responsibilities include:

• Developing event plans, timelines, budgets, and production schedules
• Coordinating with faculty, administrators, staff, vendors, sponsors, and speakers
• Track and initiate registrations, communications, and event logistics
• Negotiating contracts and coordinating catering, lodging, transportation, venues, entertainment, and guest services
• Partnering with Communications and Marketing colleagues on promotions, invitations, websites, printed materials, photography, and media coverage
• Supporting multiple project budgets and ensuring compliance with university policies and procedures
• Serving as the on-site lead during events and resolving issues with professionalism and discretion
• Conducting post-event assessments, budget reconciliations, and continuous improvement initiatives

Operations & Space Coordination:

• Managing room reservations and scheduling processes
• Serving as a liaison with Facilities, IT, and external vendors
• Maintaining office equipment inventories and troubleshooting operational concerns
• Coordinating building and room access requests
• Monitoring office supplies, event materials, and school-branded merchandise

Support the Dean's Office:

• Provide confidential administrative support as needed
• Serve as backup to the Dean's Executive Assistant
• Collaborate with administrative colleagues to ensure seamless support across the School
• Interact regularly with senior leadership, faculty, staff, students, alumni, donors, and external partners

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associates degree with at least two years of relevant experience including evidence of project planning and event management, or an equivalent combination of education and experience is required.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Experience researching, adopting, and using new event technology that enhances event planning.
• Superior organizational skills, strong attention to detail, and ability to manage tasks using a project management application.
• Ability to work independently to complete all projects and tasks on time with minimal supervision, but also be able to work in a team environment.
• Excellent interpersonal skills, including oral (in-person and strong phone etiquette) and written (email and other document development) communications.
• Strong customer service skills, including an ability to be diplomatic and to maintain a professional demeanor under stress related to deadlines.
• Must be able to deal with confidential or sensitive information with tact and discretion.
• Must have a high degree of independent decision-making capabilities that are customer-service centered.
• Experience in managing multiple assignments, working under pressure and creative problem-solving.
• This position requires occasional travel.

It Would Be a Bonus if You Have Any of the Following

• Previous experience working with Cornell systems (e.g. Workday, KFS, Concur, Outlook, Excel, 25Live, etc.)
• Experience with budget creation and analysis.
• Large-scale event planning experience.
• Ability to design and implement project management software system.
• Experience in higher education and working with faculty.
• Purchasing experience using eSHOP, Procurement Card and I Want.
• Bachelor’s degree in hospitality, marketing, public relations, or business administration.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• This position is fully onsite and located on Cornell University’s main campus in Ithaca, NY.
• There is no relocation assistance available for this position.
• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position is fully onsite and located on Cornell University’s main campus in Ithaca, NY.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

Relocation assistance is not available for this position.

University Job Title:

Event/Conference Coord II

Pay Range:

$65,447.00 - $73,849.00

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Brad Stock

Contact Email:

[e-mail]

Job Titles and Pay Ranges:

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

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EEO Statement:

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-10-20

About Us

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.