Event and Meeting Coordinator

Shelby American, Inc.; Morrisville (Bucks County); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Event & Meeting Coordinator to join their dynamic team. This entry-level, full-time role offers the chance to support client project delivery in the life sciences sector. You'll collaborate with project teams to manage event logistics, prepare documentation, and provide exceptional customer service. The company promotes a collaborative environment where your professional growth is prioritized, with mentorship opportunities and regular feedback sessions. Join this exciting opportunity to make a significant impact in a supportive atmosphere while developing your skills in a fast-paced industry.

Benefits

Competitive Compensation

Bonus up to 10% of Gross Salary

RRSP Matching Program

Group Health Benefits

Dental Benefits

Travel Insurance

Qualifications

• Entry-level position requiring a degree in Life Science or related field.
• Strong communication and organizational skills are essential.

Responsibilities

• Coordinate event logistics and ensure compliance documentation.
• Develop meeting materials and manage communication with participants.

Skills

Written Communication Skills

Organization Skills

Time Management

Detail Orientation

Customer Service

Education

Undergraduate degree in Life Science

Health-related field

Tools

MS Office

PowerPoint

Job description

All Jobs > Event and Meeting Coordinator

We are Sixsense Strategy Group (www.sixsenseinc.com), a boutique consulting company with a singular focus on the life sciences industry. Our strategists and scientists collaborate to provide a unique and refreshing approach to strategy. We work with a breadth of clients. Our sweet spot is companies that are launching new therapies or entering new disease areas and are looking for strategic partners.

We are currently looking for an Event & Meeting Coordinator to join our team. This is an entry-level, full-time role supporting client project delivery. Specific responsibilities include:

• Collaborate with the project teams to ensure the delivery of event logistics
• Track and deliver documentation for compliance reporting
• Develop invitations, agendas, and PowerPoint presentations
• Interact across project teams, with health care professionals, and vendor contacts
• Provide customer service and logistics support
• Consistently provide complete and timely communication of meeting information to and from clients, project team, and meeting participants
• Initiate and maintain contact with other key individuals for clarification, coordination, and negotiation of critical issues
• Execution and coordination of contracts, payments, meeting invitations, reminder emails, and correspondence as required
• Deliver post-project expense reporting and reconciliation
• Create, customize, and maintain virtual registration process

Qualifications and Skill Requirements

• Undergraduate degree in Life Science or a health-related field
• Demonstrated knowledge and experience with meeting processes, principles, and best practices
• Experience with the preparation and execution of advisory boards for pharmaceutical clients is an asset.
• Availability to start working full time within 3 weeks of receiving an offer
• Proven written/communication skills with high attention to detail – both in a narrative style for reports as well as the ability to tailor content for PowerPoint presentations
• Exemplary organization and time management skills
• Strong capability in juggling priorities to meet deadlines, while retaining consistently high-quality outcomes
• Proficiency in MS Office, excellence in PowerPoint
• Ability to work in Canada legally for any employer, a valid passport, and the ability to travel to Europe and USA

Sixsense Strategy Group offers an exciting, dynamic work environment. Starting on day one, you are a contributing member of our highly valued team of consultants, working in support of our client's success. Your professional development will be on a steep curve as you work closely with our project teams in interesting therapeutic areas. Our onboarding process is designed to welcome and set you up for success in our collaborative environment. In the first three months, we provide opportunities for regular check-ins with our chief operating officer and sr. manager, people, culture & operations to provide feedback, gather insights into your development, and support growth. A mentor is assigned to each new hire, to ensure a trusted resource is available for guidance and support.

Sixsense offers competitive compensation, an opportunity to earn a bonus of up to 10% of gross salary, a RRSP matching program, group health and dental benefits, travel insurance, and more.

Sixsense is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. Please advise us, if you require accommodation.