Event and Development Assistant

Jewish Federation of Northern New Jersey; New Jersey; Hybrid; USD 45,000 - 60,000; Full time

Job summary

Jewish Federation of Northern New Jersey seeks an Event and Development Assistant for Women’s Philanthropy. This role provides administrative, event, and donor-relations support to advance fundraising goals and strengthen community ties.

The position is in-office with a remote day generally on Fridays, requiring organization and a proactive approach to managing multiple priorities in a fast-paced nonprofit setting.

Qualifications

• Bachelor’s Degree in nonprofit management, business administration, or event planning.
• 3–5 years of office/administrative experience including event planning and/or programming.
• Strong organization and communication skills with proven ability to manage multiple projects and priorities.

Responsibilities

• Attend and assist with Women’s Philanthropy events and board gatherings, donor programs, trips, and annual lunch.
• Event management including invitations, RSVPs, seating, name tags, and related reports.
• Coordinate event logistics such as invoicing, vendor relations, signage, collateral materials, and pledge cards.
• Coordinate registration in Virtuous and QGiv Systems.
• Assist in donor correspondence including acknowledgments, thank-you notes, and impact reports for Women’s Philanthropy donors.
• Maintain the Women’s Philanthropy Board Directory and email distribution lists; manage donor records in the database.
• Generate donor reports, mailing lists, and call sheets for leadership; support meetings with minutes.
• Schedule and prepare materials for volunteer and donor committee meetings; process pin orders and upgrades.
• Manage scheduling and calendar logistics for the Women’s Philanthropy Director and team; handle general correspondence.

Skills

Event planning

Project management

Communication skills

Multitasking

Microsoft Office Suite

Education

Bachelor's degree in nonprofit management / business administration / event planning

Tools

Microsoft Office Suite

Database systems

CRM tools (Virtuous, QGiv)

Job description

Event and Development Assistant
Jewish Federation of Northern New Jersey

Background info:

Jewish Federation of Northern New Jersey is a non-profit philanthropic organization dedicated to creating a vibrant Jewish community in northern New Jersey. Federation cares for those in need, deepens engagement in Jewish life, and strengthens the jobs bonds among Jews in northern New Jersey, in Israel, and around the world. Our primary functions are community planning and allocations, financial resource development, and leadership development.

Position Summary:

With a passion for the mission of Jewish Federation, the Event and Development Assistant for Women’s Philanthropy provides comprehensive administrative, event, and development support to advance the mission and fundraising goals of the Women’s Philanthropy division of the Jewish Federation of Northern New Jersey. This role is responsible for ensuring the smooth execution of Women’s Philanthropy programs and events, while also supporting donor stewardship, database management, and day-to-day administrative needs. The ideal candidate is highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment.

Responsibilities:

Event Planning & Program Support

• Attend all Women’s Philanthropy events and assist with planning and execution of Women’s Philanthropy events and meetings, including board meetings, donor events, social programs, trips and missions, and the Women’s Philanthropy annual lunch.
• Event Management
• Invitations, RSVPs, seating, name tags, and related reports
• Event logistics including invoicing, vendor relations, signage, collateral materials, pledge cards, etc.
• Registration coordination in Virtuous and QGiv Systems

Development & Donor Relations

• Assist in the preparation of donor correspondence including acknowledgments, thank-you notes, meeting follow-ups, and impact reports for Women’s Philanthropy donors.
• Prepare and maintain in the Women’s Philanthropy Board Directory and email distribution list.
• Assist in maintaining accurate donor and prospect records in the database, including contact information, event attendance, giving history, and engagement notes.
• Generate donor reports, mailing lists, and call sheets for Women’s Philanthropy leadership.
• Support volunteer and donor committee meetings by scheduling, preparing materials, and taking minutes.
• Process Lion of Judah and Pomegranate pin orders and handle annual pin upgrades.

Miscellaneous Responsibilities

• Manage scheduling, calendar coordination, and meeting logistics for the Women’s Philanthropy Director and team
• Handle general correspondence, phone calls, and emails related to Women’s Philanthropy
• Support FRD department for larger events, such as Mitzvah Day, The Big Give (formally Super Sunday), Major Gifts Dinner and Federation Full House.

Support special projects and provide general administrative support to the organization as needed.

Qualifications and Skills:

• Bachelor’s Degree in a related field including non-profit management, business administration, or event planning
• 3-5 years of office/administrative experience including event planning and/or programming
• Must have strong organization and communication skills with the proven experience of managing multiple project and priorities
• Proficient in Microsoft Office Suite and database systems
• Must have a professional demeanor with strong interpersonal skills
• Flexibility to work some evenings and Sundays, as needed.

This position requires in-office work with a remote day generally on Fridays.

Jewish Federation of Northern New Jersey prohibits discrimination based on the following protected categories: race, creed, color, national origin, nationality, ancestry, age, sex/gender (including pregnancy), marital status, civil status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, or disability.