Estimating Bid Coordinator

IES Commercial Inc. - C&I Division; Austell (GA); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) retirement plan

Disability insurance

Paid holidays

Job summary

IES Commercial, Inc. - DBA IES Electrical, is seeking an Estimating Bid Coordinator in Austell, GA. The role involves organizing bid invitations, managing document control systems, and coordinating with vendors to assemble bid packages.

The ideal candidate has 3–4+ years of administrative or estimating support experience, strong Excel and MS Office skills, and familiarity with Bluebeam or HeavyBid. Onsite work in Austell, GA is required.

Qualifications

• High school diploma required; associate degree or relevant coursework preferred.
• 3–4+ years in administrative support, project coordination or estimating support, preferably in construction/electrical.
• Strong organizational skills to manage multiple bids and deadlines.
• Excellent attention to detail and accuracy; good written and verbal communication.

Responsibilities

• Receive, review, and organize bid invitations, RFPs, RFQs, plans, specs, addenda, and related documents.
• Set up and maintain bid tracking logs, calendars, project folders, and document control systems.
• Request, track, and follow up on pricing and information from manufacturers, vendors, suppliers, and subcontractors.
• Prepare and assemble bid packages, proposals, supporting documentation, and online submissions.

Skills

Administrative coordination

Bid tracking

Document management

Microsoft Office

Excel

Education

High School Diploma

Associate degree or coursework in business/construction management

Tools

Bluebeam

HeavyBid

Job description

IES Commercial, Inc. - DBA IES Electrical, is seeking an Estimating Bid Coordinator, Austell, Georgia.

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Job Summary

• Receive, review, and organize bid invitations, RFPs, RFQs, plans, specifications, addenda, and related documents.
• Set up and maintain bid tracking logs, calendars, project folders, and document control systems (network drives, Dropbox, company software).
• Request, track, and follow up on pricing and information from manufacturers, vendors, suppliers, and subcontractors.
• Prepare and assemble bid packages, proposals, supporting documentation, pre-qualification packages, and online submissions.
• Monitor deadlines, distribute amendments/addenda, update plan-holder lists, and ensure nothing is missed before submission.
• Maintain accurate records of bids, communications, quotes, and outcomes in company systems.
• Support estimators and sales/project teams with administrative coordination, data entry, and post-award turnover activities.
• Communicate professionally with customers, manufacturers, internal teams, and GCs regarding status, documentation needs, and clarifications.
• Assist with quantity takeoffs, basic review of drawings/specs/one-line diagrams (as experience allows), and help finalize pricing entries.
• Perform other related duties as assigned to support the estimating department.

Qualifications

• High school diploma or equivalent required; associate's degree or coursework in business, construction management, engineering technology, or related field preferred.
• 3 - 4+ years of experience in administrative support, project coordination, estimating support, construction (electrical preferred).
• Strong organizational skills with the ability to manage multiple concurrent bids and tight deadlines.
• Excellent attention to detail, follow-through, and accuracy.
• Proficiency in Microsoft Office (especially Excel, Word, Outlook); experience with estimating or document management tools (Bluebeam, HeavyBid, etc.) is a plus.
• Solid verbal and written communication and customer service skills.
• Ability to learn technical electrical products, drawings, specifications, and processes.
• Preferred: Prior experience reading basic electrical drawings/one-line diagrams or working in electrical contracting/distribution.

Company Overview

IES Commercial, Inc. - DBA IES Electrical, a subsidiary of IES Holdings, Inc. (IES), an equal opportunity/affirmative action employer. IES is traded on the NASDAQ under the symbol IESC. IES Commercial, Inc. operates diverse business units across the United States, each focusing on distinct market segments and geographies, with some business units operating nationally. Safety is Priority One - and our record shows it.

Benefits

• Benefits: 401(k) Retirement Plan with company discretionary match, flexible medical-dental-vision insurance, short-term/long-term disability insurance, basic life/AD&D insurance, paid holidays, and highly competitive pay in addition to paid-time-off.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

EEO & Aff

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminacion en el Lugar de Trabajo es Ilegal

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify/IES participa en el programa E-Verify

E-Verify Information/ Informacion sobre E-Verify

English/Espanol

Right to Work/Ley de Derecho al Trabajo

English/Espanol

Workplace Type

Onsite