Estates Hotline Specialist

Charles Schwab Corporation; Phoenix (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

Charles Schwab Corporation in Phoenix is seeking an Estate Services specialist to guide trustees, executors, and heirs through estate and divorce processes with clarity and empathy. You will support inbound callers, explain requirements, interpret documents, and collaborate with internal teams to move cases forward.

This role emphasizes integrity, thoughtful communication, and compliance with state regulations.

Qualifications

• Minimum 1 year in call center, legal, or financial services.
• Bachelor's degree in finance, economics, business administration, or equivalent work experience.
• Ability to interpret client needs and convey clarity in sensitive moments.
• Calm, composed communication under emotionally charged conversations.
• Detail-oriented with ability to capture and apply information accurately.
• Quick learner, open to feedback and shifting requirements.
• Ability to navigate systems and translate requirements into next steps.
• Clear, de-escalating communication style to build trust.

Responsibilities

• Support inbound callers by explaining requirements.
• Review and interpret estate-related materials.
• Apply state regulations and business rules to cases.
• Collaborate with processing teams to resolve issues.
• Maintain accuracy and compliance in estate and divorce processes.

Skills

Call center experience

Legal/financial services knowledge

Active listening

Client communication

Regulatory knowledge

Attention to detail

Education

Bachelor's degree in finance/economics/business

Job description

Your Opportunity

At Schwab, you're empowered to make an impact- on your career, your clients, and the quality of service we deliver every day. As part of our specialized Estate Services team, you'll guide trustees, executors, and heirs, as well as attorneys, and internal partners, through Estate and Divorce processes with clarity, empathy, and sound judgment. Rooted in our culture of integrity, professionalism, and "One Schwab" collaboration, this role places you at the center of meaningful client moments- helping individuals navigate sensitive life events while ensuring accuracy, compliance, and forward momentum.

In this role, you'll primarily support inbound callers, providing clear explanations of requirements, reviewing and interpreting Estate-related materials, and helping clients understand next steps. You'll apply active listening and emotional intelligence to uncover underlying needs, mitigate risk by applying state regulations and business rules, and partner with internal processing teams to ensure timely and accurate resolution. Drawing on curiosity, critical thinking, and professionalism, you'll navigate gray areas, resolve escalations, and contribute to a positive experience that strengthens long-term loyalty.

You'll deepen your expertise through comprehensive on-the-job training, learning how to interpret documentation, assess complex scenarios, and apply structured decision-making in a way that builds client confidence.

We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location.

What you have

Our job postings highlight the skills needed to perform in the role and the capabilities you'll use daily to deliver meaningful client outcomes.

Required Qualifications

• Minimum 1-year operational experience in call center, legal or financial services including brokerage, banking, legal/paralegal, or research.


• Bachelor's degree in finance, economics, business administration, or equivalent work experience.


• Ability to understand client needs by listening for both what is said and what may be underlying, and responding with clarity that helps clients feel supported during sensitive moments.


• A steady, composed approach when conversations become emotionally charged, helping guide interactions toward resolution in a professional and reassuring manner


• Comfort working through detailed documents and processes with care, ensuring information is captured, interpreted, and applied accurately.


• The ability to learn and apply new information quickly, incorporating feedback into your work and adapting your approach as expectations or requirements shift.


• Confidence navigating systems, tools, and workflows to interpret requirements and translate complex information into clear next steps for clients and internal partners.


• A thoughtful communication style that helps de-escalate concerns, brings clarity to complex or ambiguous situations, and builds trust through calm, measured guidance.

Preferred Qualifications

• Active Series 7 & 63 licenses (preferred, not required).


• Experience interpreting legal documents or working with Estates distribution preferred.

In addition to the salary range, this role is also eligible for bonus or incentive opportunities