Estate Settlement Officer

U.S. Bank; Cincinnati (OH); On-site; USD 87,000 - 144,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Life insurance

Disability insurance

Parental leave

401(k)

Paid vacation

Paid holidays

Adoption assistance

Sick leave

Job summary

U.S. Bank seeks an Estate Settlement Officer to administer post-death settlement accounts in fiduciary capacity, ensuring compliance and timely administration.

You will coordinate with clients, attorneys, and internal teams to interpret trust documents and execute settlements in alignment with legal requirements and policies. The role requires handling probate estates, post-death trusts, and related fiduciary duties while maintaining strong client relationships and mitigating risks.

Qualifications

• Advanced knowledge of estate settlement processes and fiduciary relationships.
• Strong analytical and problem-solving abilities related to trust and tax issues.
• Ability to make critical decisions independently and communicate clearly.
• Excellent writing, speaking, and presentation skills for client interactions.

Responsibilities

• Administers post-death settlement matters and fiduciary relationships.
• Plans and coordinates settlement activities, assigns responsibilities, and tracks progress.
• Resolves fiduciary, tax, banking, and compliance issues.
• Maintains relationships with beneficiaries and family members, providing information and support.

Skills

Estate settlement

Fiduciary services

Analytical thinking

Independent decision making

Excellent written/verbal communication

Education

Bachelor's degree or equivalent

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

The Estate Settlement Officer assumes primary responsibility for administering post-death settlement accounts when U.S. Bank serves in a fiduciary capacity. This role manages settlement activities in a manner that meets client needs and expectations, supports timely and effective administration, and ensures compliance with applicable legal requirements, fiduciary standards, business line policies, and internal procedures. The Estate Settlement Officer also assists with prospective and existing client opportunities involving potential post-death settlement matters, reviews matters for acceptance or refusal of a fiduciary role and serves as a subject matter resource for colleagues on post-death settlement issues. Reviews and interprets trust agreements, wills and other estate planning documents where the bank is acting as trustee, executor, administrator, conservator, guardian, depositor, or agent. Coordinates information between clients, external attorneys and internal specialists to ensure accurate, timely and efficient estate settlement. Administers accounts in a manner that ensures compliance with legal requirements and business line policies and procedures.

Essential Functions

• Administers post-death settlement matters.
• Administers probate estates, post-death trusts, and other post-death fiduciary relationships to carry out the decedent’s objectives, comply with governing documents, uphold fiduciary administration principles, and serve the best interests of beneficiaries.
• Plans and coordinates settlement activities. Identifies actions required to administer and complete the settlement process, assigns responsibilities to appropriate internal and external resources, and monitors progress through completion.
• Resolves fiduciary and compliance matters. Recognizes and resolves trust, tax, banking, investment, and compliance issues under relevant laws and fiduciary responsibilities.
• Maintains beneficiary and family relationships. Meets with family members and beneficiaries on a regular basis to provide information, address questions, and support effective administration.
• Manages estate assets. Arranges for the collection, valuation, retention, liquidation, transfer, or distribution of estate and trust assets, as appropriate.
• Coordinates specialty asset administration. Coordinates the valuation, management, liquidation, or transfer of complex and specialty assets in partnership with internal and external subject matter experts.
• Coordinates tax-related activity. Coordinates the preparation of federal and state tax filings in collaboration with internal tax experts and external professionals.
• Identifies and mitigates risk. Identifies fiduciary, operational, legal, tax, and reputational risks and implements appropriate mitigation strategies throughout the settlement process.
• Manages external relationships. Manages relationships with beneficiaries, family members, attorneys, advisors, accountants, court personnel, and other interested parties in coordination with our internal relationship team to facilitate effective administration and resolution of post-death settlement matters.
• Provides client-focused service. Delivers a high level of service to external parties involved in post-death settlement administration.
• Maintains regulatory and policy compliance. Ensures compliance with the U.S. Bank Code of Ethics and all applicable Anti-Money Laundering, Bank Secrecy Act, information security, suspicious activity reporting, account opening, corporate training, and business line requirements, policies, and procedures.

Basic Qualifications

• Bachelor's degree, or equivalent work experience
• Eight or more years of personal trust and/or estate planning experience

Preferred Skills/Experience

• Advanced knowledge of estate settlement, gifting, income, estate and multi-generational taxation and trusts
• Advanced knowledge of fiduciary services
• Well-developed analytical and problem-solving skills
• Ability to make critical decisions independently
• Excellent writing, speaking, and presentation skills

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

Pay Range

Pay Range: $118,170.00 - 144,430.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance.

U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.