Estate Administrator

Einhorn Barbarito; New Jersey; Hybrid; USD 70,000 - 100,000; Full time

Job summary

Einhorn, Barbarito, Frost, Botwinick, Nunn & Musmanno, PC is seeking an Estate Administrator / Fiduciary Specialist to join our Trusts & Estates and Taxation practice groups in Parsippany. The role focuses on fiduciary accounting, estate administration, tax filings, and meticulous document management.

The candidate should have a background in estate administration or related paralegal support, with a Bachelor’s degree or Paralegal Certificate and strong MS Office skills.

Qualifications

• Bachelor’s degree or Paralegal Certificate required; background in accounting, taxation, or finance preferred.
• Experience in estate administration, trust accounting, or related paralegal work within a law firm or wealth management setting.
• Proficiency with fiduciary accounting software and MS Office; strong organizational and client communication skills.

Responsibilities

• Fiduciary accounting: prepare detailed accountings for estates, trusts, and conservatorships.
• Estate & trust administration: assist attorneys through all phases including asset marshaling, valuation, distributions.
• Tax preparation & filings: support fiduciary income tax returns (Form 1041) and estate tax filings.
• Document & case management: maintain fiduciary files and communicate with beneficiaries and courts.

Skills

Fiduciary accounting

MS Office

Attention to detail

Client communication

Education

Bachelor’s degree

Paralegal certificate

Tools

Lackner

OneSource

Fast-Tax

Job description

Location:

Parsippany, NJ / Hybrid

About the Firm:

Einhorn, Barbarito, Frost, Botwinick, Nunn & Musmanno, PC is seeking a detail-oriented Estate Administrator / Fiduciary Specialist to join our Trusts & Estates and Taxation practice groups. For over 60 years, our comprehensive, full-service firm has assisted individuals and families throughout New Jersey with sophisticated estate planning, probate administration, trust management, and fiduciary accounting.

Key Responsibilities:

• Fiduciary Accounting: Prepare detailed formal, informal, and court-compliant fiduciary accountings for high-net-worth estates, trusts, and conservatorships.
• Estate & Trust Administration: Assist attorneys across all phases of administration, including marshaling and valuing assets, liquidating accounts, tracking tax inventory, and executing distributions to beneficiaries.
• Tax Preparation & Filings: Coordinate and support the preparation of fiduciary income tax returns (Form 1041), federal estate tax returns (Form 706), and New Jersey estate and inheritance tax filings.
• Document & Case Management: Maintain structured fiduciary files, track critical probate and court filing deadlines, and communicate professionally with beneficiaries, financial institutions, and court personnel.

Qualifications:

• Experience: Strong background in estate administration, trust accounting, or estate litigation/paralegal support within a law firm or wealth management setting.
• Education: Bachelor’s degree or Paralegal Certificate required; background or coursework in accounting, taxation, or finance is highly preferred.
• Skills: Proficiency in fiduciary accounting software (e.g., Lackner, OneSource, Fast-Tax) and MS Office; exceptional organizational skills, high attention to detail, and excellent client communication.