Estate Administration Paralegal

Relational Estate & Elder Law; Winchester (VA); On-site; USD 50,000 - 54,000; Full time

Job summary

A legal firm is seeking an experienced Estate Administration Paralegal to work remotely. Ideal candidates will have prior estate administration experience, strong communication and organizational skills, and the ability to manage multiple matters and deadlines. The role includes conducting intake calls, drafting estate administration documents, and collaborating closely with attorneys. An optimistic, solution-oriented mindset is essential, as well as the potential for growth and leadership within the firm.

Qualifications

• Experience mentoring, training, or informally guiding others is preferred.
• Ability to manage a high workload while maintaining quality.
• Comfortable working independently and as part of a team.

Responsibilities

• Conduct estate administration intake and introductory calls.
• Prepare for and assist with client meetings and consultation calls.
• Track and manage estate administration deadlines and workflows.
• Draft estate administration documents such as petitions and affidavits.
• Collaborate closely with attorneys and senior staff to ensure smooth progression.

Skills

Strong written communication skills

Organizational and time-management abilities

Problem-solving and critical-thinking skills

Job description

We are seeking an experienced Estate Administration Paralegal who thrives in complex matters, enjoys responsibility, and has the potential to increase responsibilities over time. This position is ideal for someone who enjoys a challenge, can manage a high volume of work with excellence, and brings a hopeful, solution-oriented mindset.

This role is best suited for a professional who not only executes well but also thinks ahead, supports others, and naturally steps into leadership.

Location

Remote

Position Type

Full-Time

Pay

$50,000-$54,000 a year

What We are Looking For

• Has prior estate administration experience and understands the life cycle of an estate
• Enjoys managing multiple matters and deadlines at once
• Is calm, resourceful, and confident when situations are complicated
• Has leadership potential and experience guiding or managing others
• Enjoys improving systems and keeping projects on track
• Brings a joyful, optimistic, and professional presence to clients and colleagues
• Sees challenges as opportunities to learn and grow

Required Experience & Skills

• Experience mentoring, training, or informally guiding others is strongly preferred
• Strong written communication skills with attention to detail
• Excellent organizational and time‑management abilities
• Ability to manage a high workload while maintaining quality
• Demonstrated problem‑solving and critical‑thinking skills
• Comfortable working independently and as part of a team

Job Responsibilities

• Conduct estate administration intake and introductory calls
• Prepare for and assist with client meetings and consultation calls
• Track and manage estate administration deadlines and workflows
• Communicate with clients, clerks, commissioners, and other professionals
• Review and organize documents received from clients

Drafting & Court Interaction

• Draft estate administration documents such as petitions, affidavits, and qualification documents
• Draft trust administration and related documents as assigned
• Assist with guardianship and conservatorship documentation
• Provide notarial services as needed

Matter Management & Team Contribution

• Manage estate administration matters with attention to deadlines, details, and client experience
• Serve as a resource to other team members by sharing knowledge and best practices
• Assist with reviewing workflows, procedures, and processes to improve efficiency and consistencySupport training, quality control, and matter audits as needed
• Collaborate closely with attorneys and senior staff to ensure smooth progression of each matter

Administrative & Firm Support

• Answer phones and support intake during assigned periods
• Schedule and coordinate client appointments
• Assist with internal projects, training, and team initiatives
• Participate in internal meetings