ESS Program Management Analyst

AZ State Jobs; Phoenix (AZ); Híbrido; USD 64.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Retirement plans

Paid holidays

Descripción de la vacante

Arizona Department of Education seeks an ESS, Administrative Services Officer 2 in Phoenix to oversee IDEA grant funds and provide fiscal oversight, compliance, and technical assistance. The role requires coordination with Grants Management and PEAs, ensuring timely reviews and accurate reporting.

The position supports MOE/OFCEIS processes, maintains records, and offers internal/external training on IDEA program management, with travel requirements and a hybrid work environment.

Formación

• Approval processes involved with grant applications.
• Accounting, procurement, and budgeting knowledge.
• State and federal laws in grants and IDEA requirements.
• Understanding of OMB Uniform Grant Guidance.
• Experience with MOE, CEIS/CCEIS, and excess cost tracking.

Responsabilidades

• Provide fiscal oversight and technical assistance for IDEA grant funds 611 and 619.
• Communicate with Grants Management for timely reviews and inquiries.
• Track CEIS/CCEIS budgets, expenditures, and reporting.
• Review MOE documentation and ensure compliance with federal requirements.
• Maintain MOE records and support fiscal monitoring activities.
• Coordinate IDEA MOE, MOE calculations, and reporting.
• Train internal and external stakeholders on IDEA Program Management.

Conocimientos

Grant management oversight

Fiscal compliance

Budget tracking

Report writing

Communication with PEAs

Project and task management

Interpersonal collaboration

Descripción del empleo

Arizona Department of Education

ESS, Administrative Services Officer 2

Exceptional Student Services (ESS) Section
Phoenix Location

Salary: $63,500 -$70,000

Grade: 21

Closing Date: 10/16/2026

Job Summary

• The ESS Program Management Analyst provides specialized fiscal oversight, technical assistance, and compliance support for Individuals with Disabilities Education Act (IDEA) grant funds 611 and 619 by the Exceptional Student Services (ESS) Program Management team.
• Occasional in-state and rare out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties

• Public Education Agencies (PEAs) regarding grant application and completion report rejections with detailed explanations
• Communicate with Grants Management to ensure timely programmatic review of funding applications, completion reports, and fiscal monitoring inquiries as needed
• Track PEA Coordinated Early Intervening Services (CEIS)/Coordinated Early Intervening Services (CCEIS) requirements, budgets, expenditures, and reporting
• Review CCEIS fiscal information for consistency with federal requirements and approved plans
• Monitor timelines and expenditure activity and communicate concerns to PEAs and appropriate ESS staff
• Provide technical assistance regarding allowable CCEIS expenditures and fiscal documentation
• Maintain accurate CCEIS records and support reporting and monitoring activities and share with other ESS program areas when requested
• Coordinate and support the annual IDEA MOE process, including eligibility and compliance requirements
• Review PEA Maintenance of Effort (MOE) documentation, calculations, exceptions, adjustments, and supporting documentation
• Track MOE submissions and identify missing, incomplete, or potentially noncompliant information
• Provide technical assistance regarding MOE requirements, exceptions, subsequent years, and documentation
• Maintain accurate MOE tracking records and support fiscal monitoring activities related to MOE
• Assist with follow-up and resolution of MOE findings or concerns
• Track IDEA proportionately shares requirements for private school children with disabilities
• Review PEA calculations, budgets, expenditures, carryover, and related documentation
• Monitor timely use and disposition of proportionate share funds
• Provide technical assistance regarding proportionate share fiscal requirements
• Identify potential compliance concerns and coordinate follow-up with PEAs and ESS staff
• Ensure implementation and monitoring of IDEA excess cost requirements
• Review PEA documentation and calculations related to excess cost
• Provide technical assistance regarding documentation and application of excess cost requirements
• Track issues and assist with resolution of potential compliance concerns
• Coordinate with fiscal and program staff to ensure consistent interpretation and implementation
• Provide training internally and externally on all IDEA Program Management items for ESS

Knowledge, Skills & Abilities (KSAs)

Knowledge in:

• Approval processes involved with grant applications
• Accounting, procurement, and budgeting
• State and federal laws in grants
• OMB Uniform Grant Guidance
• IDEA 2004 Reauthorization
• Arizona Revised Statutes Title 15
• Education Division Administrative Regulations (EDGAR)
• Uniform System of Financial Records (USFR)
• Applicants must have project and task management experience

Skills in:

• Public speaking
• Training development and facilitating
• Writing reports
• Analysis and problem solving
• Group dynamics
• Organization
• Evaluation and monitoring
• Attention to detail
• Multi-task

Ability to:

• Collaborate with partners
• Interpersonal relationships

Pre-Employment Requirements

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone] or emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.