Escrow Assistant

Cottonwood Title Insurance Agency; Midvale (UT); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Life insurance

HSA and FSA

Job summary

Cottonwood Title Insurance Agency is seeking an Escrow Assistant in Utah to support escrow officers from opening to closing. You will prepare closing documents, HUD/ALTA statements, and coordinate with lenders, realtors, and other title companies to ensure accuracy and on-time closing.

The role emphasizes strong attention to detail, clear communication, and the ability to handle multiple files in a fast-paced environment.

Qualifications

• 1–3 years in title/escrow or related real estate field.
• Strong understanding of escrow processes and settlement statements.
• Meticulous attention to detail to catch discrepancies early.
• Clear written and verbal communication with clients and partners.
• Ability to manage multiple open files in a fast-paced environment.

Responsibilities

• Prepare, manage, and close real estate transactions from start to finish.
• Prepare and review closing documents and HUD/ALTA settlement statements.
• Coordinate with lenders, realtors, and title companies to balance transactions.
• Disburse funds and verify documents before release.
• Maintain organized SoftPro files and assist post-closing tasks.

Skills

Soft skills

Escrow processes knowledge

Attention to detail

Communication skills

Multi-file management

Tools

SoftPro

Job description

The Opportunity

We're looking for a detail-oriented, experienced escrow assistant to join our team at our Union Park office. This is a great role for someone with 1-3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. We are also open to hiring qualified candidates who have no experience in our industry. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly.

What You'll Do

As an Escrow Assistant, you will assist escrow officers in preparing, managing, and closing real estate transactions from start to finish. You will prepare and review closing documents, settlement statements (HUD/ALTA), and transaction correspondence. You will coordinate with lenders, realtors, and other title companies to balance transactions and ensure accuracy prior to closing. You will assist in clearing title by reviewing title commitments and coordinating the resolution of any title issues that arise. You will disburse and receive funds accurately, verifying all documentation and figures before release. You will coordinate communication between buyers, sellers, realtors, lenders, and other real estate transaction parties through phone and email. You will maintain organized, up-to-date transaction files in SoftPro throughout the closing process and assist with post-closing tasks, including document recording and file reconciliation.

What We Are Looking For

We are seeking an Escrow Assistant with 1 to 3 years of experience in title, escrow, or a closely related real estate field. Hands-on experience with SoftPro is strongly preferred, but we are open to hiring qualified candidates who have no experience in our industry. You should have a solid working knowledge of escrow processes, including settlement statement preparation, funds disbursement, and document recording. Strong attention to detail and the ability to catch and correct discrepancies before they become problems are essential. You should have a confident communicator with clear, professional written and verbal customer service skills for coordinating with clients and real estate partners. The ability to assist with multiple open files simultaneously in a fast-paced, deadline-driven environment is a must. A team-oriented mindset and willingness to coordinate and assist colleagues across the office will set you up for success. A Utah title insurance license or willingness to obtain one is required, and we will support you through that process.

Benefits & Perks

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Life insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Paid time off
• Production bonuses tied to team performance
• Opportunities for growth within Utah's largest independent title company

Why Join Cottonwood Title?

Our people stay with us. The average tenure on our escrow teams reflects a culture where employees feel supported, valued, and set up to succeed. We invest in training, provide strong systems and processes, and give every Escrow Assistant the tools they need to do their job well. You'll work with experienced professionals who take pride in what they do - and who want the people around them to thrive.

About Cottonwood Title

Established in 2000, Cottonwood Title Insurance Agency is Utah's largest independent title insurance company. With approximately 125 employees across eight offices, we assist a diverse client base of real estate professionals, including realtors, builders, lenders, commercial developers, and investors. We have built our reputation on deep expertise, consistent accuracy, and a best-in-class customer experience in every real estate transaction we handle. Our team is collaborative, professional, and committed to making every real estate closing as seamless as possible for all parties involved.