ER Registrar- Weekends FT

Dupont Hospital; Fort Wayne (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Dupont Hospital is seeking an ER Registrar to manage patient intake in the Emergency Department. You will gather and verify personal, insurance, and medical information, ensuring accuracy and confidentiality, while delivering high-quality service to patients and families.

You will support efficient department operations by documenting thoroughly, verifying coverage, and communicating across clinical and administrative teams in a fast-paced environment.

Qualifications

• Strong communication and customer service skills required.
• Familiarity with insurance verification and medical terminology.
• Experience with EHR systems and registration software preferred.
• Ability to handle sensitive information with discretion.

Responsibilities

• Greet and register patients for emergency services with courtesy and efficiency.
• Collect and verify personal, insurance, and medical information.
• Verify IDs and insurance coverage for accurate billing.
• Obtain signatures on consent forms and explain each consent.
• Document accurately and maintain patient records securely.
• Assist with insurance questions and payment obligations.
• Coordinate with clinical and administrative teams during shifts.
• Maintain compliance with policies and confidentiality standards.
• Prepare and organize paperwork for quick retrieval.
• Communicate patient arrival and stay status to relevant staff.

Skills

Strong communication

Customer service

Insurance verification knowledge

Medical terminology

Electronic Health Record (EHR) systems

Confidential information handling

Interpersonal skills

Calm under pressure

Education

Post-secondary education in medical/healthcare admin

Job description

Emergency Department - Fri, Sat, Sun
6:00am - 6:30pm

Job Summary

The ER Registrar is responsible for managing patient intake and registration processes in the Emergency Department. This role gathers and verifies personal, insurance, and medical information, ensures accuracy and confidentiality of patient records, and delivers high-quality customer service to patients and their families. The ER Registrar plays a key role in facilitating efficient department operations by supporting accurate documentation, insurance verification, and communication across clinical and administrative teams.

Essential Functions

• Greets patients and families in a professional and compassionate manner, ensuring a positive first impression.
• Registers patients for emergency services, obtaining all required personal, insurance, and medical information.
• Verifies patient identification and insurance details, making necessary updates to patient records as needed.
• Obtains patient's or appropriate family members' signature on all necessary consent authorization forms, explaining each consent prior to it being signed.
• Verifies insurance coverage and eligibility, ensuring that all necessary information is captured for billing purposes.
• Collects patient co-pays or deductibles when applicable and inform patients of financial obligations.
• Assists patients with understanding insurance requirements and assist with resolving insurance-related questions.
• Carefully documents on all forms if the patient is unable to sign the consent authorization forms or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Verifies insurance and identifies the proper insurance plan codes to ensure accurate and prompt payment.
• Compiles the necessary paperwork to ensure quick retrieval and processing of the patients visit.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Notifies department or physicians or the patient's arrival. Follows up with the physician or ancillary department if the patient is left waiting for an extended period of time.
• Maintains communication with key personnel during emergency codes and alerts the facility when emergency plans are in place.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post-secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in customer service preferred

Knowledge, Skills and Abilities

• Strong communication and customer service skills.
• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention to detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families, and healthcare teams.
• Ability to remain calm and professional in high-stress or emergency situations.