Equity Administration Assistant Manager

Triwill Group; New York (NY); Hybrid; USD 131,000 - 154,000; Full time

Benefits offered by this job

Generous benefits

New hire stock equity

Career development

Mentor program

Inclusive culture

Job summary

Datadog is seeking an Equity Administration Assistant Manager to own complex equity workstreams and help lead a high-profile function within our Finance team. You will prepare or review equity transactions, help document processes, and collaborate with Accounting, Tax, People Operations, Payroll, and Legal.

The role blends hands-on equity work with leadership development in a hybrid, collaborative culture. The ideal candidate has 5+ years of equity or stock plan administration, strong Excel and

Qualifications

• 5+ years of equity or stock plan administration experience, including time at a U.S. public company.
• Bachelor's degree in Accounting, Finance, Economics, or a related field.
• CEP designation preferred, or in progress.
• Hands-on experience with a stock plan administration platform (E*TRADE Equity Edge Online preferred).
• Strong knowledge of U.S. and international tax withholding and reporting, ASC 718, Section 16 and Rule 10b5-1, and SOX controls.
• W2 Confidentiality, strong written and verbal communication skills.
• Experience with Workday, NetSuite, Workiva, FloQast, Tableau and AI tools is a plus.

Responsibilities

• Assist with accuracy and timeliness of equity processing in E*TRADE Equity Edge Online across RSU releases, ESPP purchases, FCPE activity, option exercises, dispositions and cancellations.
• Oversee completion of high-risk and complex equity administration areas.
• Serve as a preparer on equity transactions and assist in review of new equity grants with proper approvals and controls.
• Maintain process narratives, procedures, and flow charts; audit-ready calendars and checklists.
• Drive team initiatives and projects, focusing on automation tools and AI-assisted solutions.
• Review key financial results to be communicated to finance leadership and stakeholders.
• Coordinate with People Ops, Legal, Payroll, Tax, and Accounting.
• Assist with global equity reporting and compliance with international tax and regulatory requirements.
• Partner with Payroll and Tax for accurate equity income and withholding data across countries.
• Support control environment in SOX compliance including audit responses.
• Support Section 16 officer and director transactions, including 10b5-1 planning.

Skills

Equity administration

Stock plan experience

Excel (Advanced)

Workday

SOX controls

International tax knowledge

Communication skills

Python/Automation

Education

Bachelor's degree in Accounting/Finance

CEP designation in progress

Tools

E*TRADE Equity Edge Online

Google Apps Script

SQL

Power Automate

Job description

Datadog is a world-class monitoring and security platform for cloud applications. We're dedicated to creating, developing, and supporting our product and customers, fostering seamless collaboration and problem-solving among Dev, Ops, and Security teams globally. Built by engineers for engineers, our SaaS product is trusted by organizations of all sizes across various industries, driving digital transformation, cloud migration, and infrastructure monitoring for our customers' entire technology stacks. As cloud technologies continue to evolve and digital operations become ever more crucial, Datadog remains at the forefront of innovation and is well-positioned for sustained growth.

Datadog's Finance team partners with stakeholders across the organization, providing commercial, operational, and analytical support to ensure that Datadog's business continues its rapid and efficient growth.

We are seeking a hands-on Equity Administration Assistant Manager to own our complex and high-risk equity workstreams.

Reporting to the Senior Manager, Equity Administration, the Assistant Manager will serve as a first level preparer or reviewer on equity transactions, assist with process documentation, and work closely with various internal teams across Accounting, Tax, People Operations, Payroll, and Legal. This is a role for someone who has gone deep on equity administration as an individual contributor and is ready to build leadership capability without stepping away from the technical work.

At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them.

What You'll Do:

• Assist with the accuracy and timeliness of processing in E*TRADE Equity Edge Online across RSU releases, ESPP purchases, FCPE activity, option exercises, dispositions, and cancellations
• Oversee completion of high-risk and more complex assigned equity administration areas
• Serve as a preparer on equity transactions and assist in the review of new equity grants, ensuring to follow proper approvals and controls that are in place
• Oversee process narratives, procedures, and flow charts, and aid in maintaining the calendars and checklists that keep each equity cycle predictable and audit-ready
• Assist in driving team initiatives and projects such as system implementations and process changes, focusing on opportunities to leverage automation tools and AI-assisted solutions.
• Review key financial results and related metrics to be communicated to the finance management team and other stakeholders
• Coordinate with all departments in the process, including People Operations, Legal, Payroll, Tax, and Accounting
• Assist with global equity reporting and compliance with international tax and regulatory requirements, including country-specific sub-plans and trustee arrangements
• Partner with Payroll and Tax to deliver accurate equity income and withholding data in every country where we grant, resolving exceptions and mobile employee allocations ahead of payroll cutoffs
• Support our control environment in compliance with SOX, including control evidence and responses to internal and external audit requests
• Support Section 16 officer and director transactions, including Rule 10b5-1 trading plan administration and pre-clearance coordination
• Interact with various B2B relationships including our stock plan provider, transfer agent, trustees, and local advisors
• Help design and deliver employee equity education for a global population, including enrollment campaigns, employee inquiries, and self-service resources

Who You Are:

• 5+ years of equity or stock plan administration experience, including time at a U.S. public company; experience supporting a global employee population is strongly preferred
• Bachelor's degree required, ideally in Accounting, Finance, Economics, or a related field
• CEP (Certified Equity Professional) designation preferred, or in progress
• Deep hands-on experience with a stock plan administration platform; E*TRADE Equity Edge Online strongly preferred
• Solid command of equity mechanics and the compliance framework around them, including U.S. and international tax withholding and reporting, ASC 718 concepts, Section 16 and Rule 10b5-1, and SOX controls
• Coachable and willing to learn new concepts in order to keep the team steady and productive through changes in process or direction
• Works on issues of diverse scope where analysis requires evaluation of a variety of factors, including an understanding of current business trends, and acts as an advisor to team members to meet schedules and resolve technical problemsDemonstrated ability to own a complex, deadline-driven process independently and to elevate the right issues at the right time
• Advanced Microsoft Excel skills; experience automating recurring work (for example, with Google Apps Script, Python, Power Automate, or SQL) is a strong plus
• Strong written and verbal communication skills, with the ability to translate technical equity and tax concepts into plain language for employees and executives alike
• Discretion and integrity in handling highly confidential compensation and personal data
• Experience with Workday, NetSuite, Workiva, FloQast, Tableau and AI tools is a plus

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about technology and want to grow your skills, we encourage you to apply.

Benefits & Growth:

• Generous and competitive benefits package
• New hire stock equity (RSUs) and employee stock purchase plan
• Continuous career development and pathing opportunities
• Employee-focused best in class onboarding
• Internal mentor and cross-departmental buddy program
• Friendly and inclusive workplace culture

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

#LI-Hybrid

Datadog offers a competitive salary and equity package, and may include variable compensation. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, Datadog offers a wide range of best in class, comprehensive and inclusive employee benefits for this role including healthcare, dental, parental planning, and mental health benefits, a 401(k) plan and match, paid time off, fitness reimbursements, and a discounted employee stock purchase plan.

The reasonably estimated yearly salary for this role at Datadog is:

$131,000 — $154,000 USD

About Datadog:

Datadog is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, Datadog enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and Datadog Learning Center.

Equal Opportunity at Datadog:

Datadog is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.

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