Equipment Operations Manager

Portal Space Systems; Bothell (WA); On-site; USD 135,000 - 190,000; Full time

Benefits offered by this job

Long-term incentives

401(k) plan

Paid vacation

Holidays

Job summary

Portal Space Systems is seeking an Equipment Operations Manager for our Bothell, WA facility to lead the selection, procurement, installation, and commissioning of industrial equipment in a high-tech satellite manufacturing environment.

You will own operations end-to-end—from evaluating vendor proposals and installation oversight to long-term maintenance strategy—working with contractors and internal teams to keep production on schedule and improve reliability.

Qualifications

• 5+ years of equipment engineering or capital project experience.
• Knowledge of TPM, RCM and maintenance best practices.
• Experience managing contractors and multi-trade installations.

Responsibilities

• Evaluate and specify capital equipment to support satellite manufacturing.
• Develop equipment requirements docs and lead bid reviews.
• Track delivery schedules and manage vendor milestones.
• Plan and execute equipment installation, site prep, and commissioning.
• Manage safety standards and regulatory compliance.
• Develop and implement maintenance strategies for availability.
• Lead equipment improvement projects to reduce costs.
• Manage budgets for capital purchases and installation.

Skills

Equipment engineering

Project management

Safety systems

Contractor management

Tools

CMMS/Maximo

AutoCAD

BIM

Job description

Portal Space Systems is on a mission to expand humanity's freedom of movement in space. We're building the spacecraft that makes that mission possible. From our Bothell, WA headquarters, we design vehicles with the maneuverability, resilience, and adaptability needed for the next era of orbital operations. Every system we build is in service of a simple idea: space should be more accessible, responsive, and capable. Joining Portal means stepping into a team that believes in bold engineering, fast iteration, and the power of small groups to change what's possible. If you want your work to directly shape the future of in-space mobility, join us.

Position Summary

About the Role

We're looking for an Equipment Operations Manager to lead the selection, procurement, installation, and commissioning of industrial equipment in a high‑tech satellite manufacturing environment. In this role you will work directly with contractors and internal teams to stand up new capability, ensure equipment is delivered on schedule, and drive reliability once it's in production. You will own equipment operations end‑to‑end — from evaluating vendor proposals through installation oversight to long‑term maintenance strategy.

Key Job Responsibilities

Equipment Selection & Procurement

• Evaluate, select, and specify capital equipment to support satellite manufacturing operations, ensuring alignment with production requirements, safety standards, and facility constraints
• Develop equipment requirements documents, coordinate vendor evaluations, and lead technical bid reviews
• Track equipment delivery schedules, manage vendor milestones, and elevate risks to meet production timelines
• Plan and execute equipment installation projects including site preparation, rigging, utility tie‑ins, and commissioning
• Work directly with contractors, OEMs, and internal trades to coordinate installation activities with minimal disruption to production
• Develop installation schedules, manage contractor scopes of work, and ensure quality and safety standards are met throughout the process
• Oversee Factory Acceptance Tests (FAT) and Site Acceptance Tests (SAT) to validate equipment performance against specifications

Operations & Maintenance

• Develop and implement comprehensive maintenance strategies - preventive, predictive, and reliability‑centered - to maximize equipment availability and performance
• Troubleshoot complex equipment issues and drive root cause analysis to implement sustainable corrective actions
• Establish and manage spare parts inventory, maintenance resource allocation, and contractor support plans
• Develop and track equipment KPIs including MTTR (Mean Time To Repair), MTBF (Mean Time Between Failures), and OEE (Overall Equipment Effectiveness)

Project & Stakeholder Management

• Create and manage equipment budgets covering capital purchases, installation labor, parts, and ongoing contractor costs
• Partner with Production, Facilities, and Engineering teams to align equipment plans with production schedules and facility readiness
• Lead equipment improvement projects to enhance reliability, reduce operating costs, and support capacity growth
• Ensure compliance with safety protocols, lock‑out/tag‑out procedures, and all applicable regulatory requirements

Basic Qualifications

• 5+ years of experience in equipment engineering, capital project execution, or manufacturing maintenance in a high‑tech or aerospace production environment
• Knowledge of maintenance best practices and industry standards (e.g., TPM, RCM)
• Understanding of mechanical, electrical, pneumatic/hydraulic, and control systems as applied to industrial production equipment
• Experience managing contractors and coordinating multi‑trade installation activities
• Experience with safety systems and lock‑out/tag‑out procedures
• Strong project management and planning abilities; proven track record delivering equipment installation projects on time and on budget

Preferred Qualifications

• Experience with satellite, aerospace, or cleanroom manufacturing environments
• Demonstrated ability to manage multiple priorities in a fast‑paced environment
• Effective communication skills across all levels of the organization - from technicians to senior leadership
• Familiarity with automated assembly systems, robotic work cells, or custom fixturing
• PLC programming and troubleshooting experience (Allen‑Bradley, Siemens, or similar)
• Experience with facility utility systems (compressed air, vacuum, process gases, power distribution) as they relate to equipment installation
• CMMS/EAM system experience (e.g., SAP PM, Maximo) for maintenance planning and work order management
• Metrology equipment experience (CMMs, laser trackers, optical inspection systems)
• Lean manufacturing, Six Sigma, or continuous improvement certification
• Contractor and vendor management experience including RFP development and contract negotiation
• Experience with BIM, AutoCAD, or facility layout tools for equipment placement planning

Work Requirements

• Ability to access equipment in various positions (climbing, bending, reaching) and respond to emergency maintenance situations
• Willingness to work off‑shift hours for critical installations or equipment issues
• Must be able to wear required PPE

Pay Range: $135K - $190K

Compensation and Benefits:

Your actual level and base salary will be determined on a case‑by‑case basis and may vary based on the following considerations: job‑related knowledge and skills, education, and experience.

At Portal, your base salary is just one part of your total rewards package. You may also be eligible for long‑term incentives, in the form of company equity at an exciting time of company growth as well as potential bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k)-retirement plan, paid parental leave, you may also accrue 3 weeks of paid vacation and will be eligible for 12 or more paid holidays per year as well as sick time.

This position may involve access to technical data and defense‑related materials controlled under the International Traffic in Arms Regulations (ITAR). Eligibility to access ITAR‑controlled items requires that candidates be U.S. persons, which includes U.S. citizens, lawful permanent residents, and other protected individuals as defined by U.S. law. Employment is contingent upon verification of ITAR eligibility and, where applicable, obtaining any required export authorization or license.

Equal Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.