Equipment Operations Coordinator

J.E. Dunn Construction Company; Tempe (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

JE Dunn Construction Company in Tempe, AZ is seeking an Equipment Operations Coordinator to support equipment operations, data entry, billing and material transactions in the rental and construction supply business. The role requires accurate data entry, strong communication, and ability to manage fleet and inventory details.

You will work with internal and external customers and vendors, ensuring timely processing and reliable information flow.

Qualifications

• High School Diploma or GED is required.
• Relevant experience considered in lieu of education.
• 2+ years rental, warehouse or construction materials experience preferred.

Responsibilities

• Performs routine duties in purchasing, fleet/inventory counter operations, billing, and distribution.
• Uses ERP for rental and material transactions.
• Responds to internal/external inquiries by phone and email.
• Provides pricing, availability, and specs for inventory and equipment.
• May handle shipping, receiving, and storage of fleet materials.
• Organizes equipment and inventory transfers and verifies tickets.
• Guides drivers on storage locations and warehouse organization.
• Participates in safety meetings and uses operational reports to guide decisions.
• Assists in drafting Small Win communications and processes PO issuance.

Skills

Accuracy & timeliness

Verbal & written communication

MS Office

Data-entry systems

Construction materials

Customer service

Equipment management tools

Logistics operations

Team collaboration

Education

High School Diploma or GED

Relevant experience acceptable

Job description

Equipment Operations Coordinator

Location: Tempe, AZ, US, 85281

Best People + Right Culture. These are the driving forces behind JE Dunn’s success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in building authentic partnerships.

Role Summary

The Equipment Operations Coordinator will provide support to equipment operations, including creating and reviewing data entry transactions, organizing and distributing goods and services, billings, utilizing data to support efficiency, in the equipment rental business. This position will be responsible for a variety of internal and external customer transactions relating to incoming equipment and material orders, fleet information and billings, data entry, and work orders. All activities will be performed in support of the strategy, vision and values of JE Dunn.

• Autonomy & Decision-Making: Follows directions and refers all exceptions to supervisor.

• Career Path: Senior Equipment Coordinator

Key Role Responsibilities - Core

EQUIPMENT OPERATIONS COORDINATOR FAMILY - CORE

• Performs routine duties and transactions in purchasing, fleet/inventory counter operations, billing, and distribution in support of equipment rental and construction supply business.

• Performs accurate data entry utilizing ERP software for rental and material transactions.

• Provides timely response via phone calls and emails from internal and external customers and vendors for routine information related primarily to equipment and material transactions.

• Provides customers and vendors with pricing, availability, and specification details relating to inventory and equipment questions.

• May have responsibility for shipping, receiving, and storing fleet and inventory materials.

• Organizes and consolidates incoming and outgoing equipment and inventory loads and validates transfer tickets to ensure accurate transactions.

• May provide guidance to drivers on the proper storage locations for equipment and inventory items utilizing thorough knowledge of warehouse organization.

• Participates in regularly scheduled safety meetings.

• Demonstrates fundamental understanding of the equipment rental business as it applies to company by utilizing key operational reports.

• Participates in the continuous improvement plan by identifying opportunities in the current process and voicing potential improvements.

• Provides suggestions and participates in drafting Small Win communications.

• Writes Purchase Orders as directed for inventory, equipment, and job material needs through the company ERP system.

• Provides follow up on submitted purchase orders and communicates with requestor.

• Conducts research on equipment and inventory as directed and updates information in logistics catalog.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner

• Communication skills, verbal and written

• Proficiency in MS Office

• Ability to learn the operating systems for data entry

• Ability to identify common construction materials and equipment

• Ability to provide excellent customer service through positive interaction with customers

• Basic understanding of internal equipment management tools

• Thorough knowledge of logistics operations including warehouse organization, storage of goods, traffic flow and the fulfillment process from start to finish

• Ability to build relationships and collaborate within a team, internally and externally

Education

• High School Diploma or GED (Required)

• In lieu of the above requirements, relevant experience will be considered.

Experience

• 2+ years rental, warehouse or construction materials experience (Preferred)

Working Environment

• Must be able to lift up to 25 pounds

• Typically travel is not required

• Normal office environment, but may be exposed to extreme conditions (hot or cold)

• Frequent activity: Standing, Walking, Sitting, Viewing Computer Screen

• Occasional activity: Bending, Climbing, Reaching above Shoulder, Pushing, Pulling

Benefits Information

The benefits package aligned to this position is Professional Non-Union.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail]

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

For this opportunity, JE Dunn Construction will not sponsor an applicant for work visa status or employment authorization, nor will we offer any immigration-related support for this position (including but not limited to H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN-1 or TN-2, E-3, O-1, or future sponsorship for U.S. lawful permanent residence status.)

Why People Work Here

At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them

Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts

About JE Dunn

For more information on who we are, clickhere. (https://www.jedunn.com/who-we-are/)

EEO NOTICES

Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf)

California Privacy Policy

E-Verify

JE Dunn participates in the Electronic Employment Eligibility Verification Program.

E-Verify Participation (English and Spanish) (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)

Right to Work (English)

Right to Work (Spanish) (https://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/IER-RightoWorkPosterES.pdf)

Nearest Major Market

Phoenix