Equipment Coordinator

CoVolt Power; Lebanon (KY); On-site; USD 70,000 - 110,000; Full time

Job summary

CoVolt Power in the United States is seeking an asset manager to monitor and optimize construction-site equipment. You will coordinate with site teams, manage rental and procurement compliance, and support accounting to resolve invoicing issues.

Ideal candidates have a bachelor’s in business or related field, at least 3 years asset management experience with EPC contractors, and familiarity with Vista Viewpoint or similar ERP software. Renewable energy exposure is a plus.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting or relevant field of study.
• Minimum of 3 years of asset management experience with an EPC Contractor.
• Knowledge of Vista Viewpoint or similar ERP software is preferred.
• Proficient with Microsoft Office (Word, Excel, Teams).
• Field experience in supervising personnel and task delegation.
• Ability to achieve project goals and timelines.
• Proven analytical, mathematical and problem-solving capabilities.
• Knowledge of logistics, warehousing, equipment and inventory management.
• Excellent written and verbal communication skills.
• Demonstrated interest in renewable energy through work experience.

Responsibilities

• Monitor and manage performance of project assets across sites to meet deadlines.
• Maintain agile tracking with weekly updates on equipment, dependencies, risks.
• Review rental and procurement documents for compliance.
• Coordinate with accounting to approve invoices and resolve payments.
• Supervise on-site mechanics and coordinate with foremen.
• Lead project move-on processes with Construction and PM teams.
• Schedule delivery and maintenance of on-site fleet and sanitary equipment.
• Engage with field service, finance, and assets teams daily.

Skills

Asset management

Microsoft Office

Communication skills

Renewable energy exposure

Team collaboration

Logistics knowledge

Education

Bachelor’s degree in Business Administration, Finance, Accounting or relevant field of study

Tools

Vista Viewpoint ERP

Job description

• Monitor and manage performance of project assets with involvement across multiple construction sites to achieve project deadlines.
• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Review rental and procurement documents for compliance terms and use rights.
• Ensure compliance with rental partner governing documents including rental agreements and O&M agreements.
• Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Monitor and influence all maintenance and operations for the assets based on equipment condition and construction site priorities.
• Cooperate with site/office management and request equipment from the Equipment Department as required
• Supervise, organize, and review work of on-site mechanics.
• Ensure effectiveness of rental equipment mechanics by coordinating them with foremen on site and providing ease of access to units in need of repair.
• Support operational, business as usual (BAU) activities of the construction site.
• Engage in day-to-day relationships with field service teams, finance and accounting teams, and other parties involved with managing assets.
• Lead and participate in project move-on processes, working with Construction and Project Management teams to determine site infrastructure needs.
• Coordinate delivery and set up of office support infrastructure: office trailers, generators, cellular towers, radio repeaters, septic systems, etc.
• Schedule and coordinate delivery and maintenance of onsite fleet vehicles, fuel supply services, and preventive maintenance supplies.
• Schedule and coordinate delivery and maintenance of onsite sanitary equipment services.
• Support Logistics in scheduling recycle and scrapping materials to approved recycling vendors.
• Effectively communicate with peers in other locations both internally and externally.
• Work closely with Construction Manager and Director of Equipment to report equipment needs and issues.
• Coordinate all on and off hire equipment inspections
• Coordinate with site Superintendents on tracking of all equipment and utilization

Experience And Skills Needed

• Bachelor’s degree in Business Administration, Finance, Accounting or relevant field of study.
• Minimum of 3 years of asset management experience with an EPC Contractor.
• Knowledge of "Vista Viewpoint" or similar ERP software is preferred.
• Proficient with Microsoft Office (Word, Excel, Teams).
• Field experience in supervising personnel and task delegation.
• Ability to achieve project goals and timelines.
• Proven analytical, mathematical and problem-solving capabilities.
• Knowledge of logistics, warehousing, equipment and inventory management.
• Excellent written and verbal communication skills.
• Demonstrated interest in renewable energy through work experience.
• Dependable, detail-oriented, and a supportive team member.
• This position may require working outdoors in various, often extreme weather conditions including rain, snow, heat, cold, etc.
• Candidates must be able to work in all weather conditions, as safety permits.
• This position may also include exposure to loud noises, dust, debris, and other construction-related hazards.

Important Interview Policy:

To ensure a focused conversation and protect the privacy of both our candidates and team members, the use of AI note-takers, recording devices, or real-time transcription software is strictly prohibited during this interview. If an unauthorized bot joins the meeting, our team will ask for it to be removed before beginning the interview. Thank you for your cooperation!

CoVolt Power is an Equal Opportunity Employer and uses E-Verify.

• CoVolt Power does not charge any applicant for their participation in the recruitment and employment process, at any time.