Epic Systems Analyst - RTE, Cadence & Prelude

ohiohealth; Kentucky; Hybrid; USD 85,000 - 125,000; Full time

Job summary

The OhioHealth system is seeking a Systems Analyst Epic to support design, build, testing, training, deployment, and ongoing support of Epic applications to optimize clinical and operational workflows.

This role focuses on Epic configuration, integrations, reporting, and training, partnering with operational leaders and end users to translate requirements into reliable solutions while ensuring patient safety and regulatory compliance.

Qualifications

• Gathers and refines requirements; maps current-state workflows for Epic build.
• Creates specifications, logs, and design documents for traceability.
• Performs gap analyses for upgrades, regulatory changes, or new initiatives.
• Supports small projects under guidance of senior team members.

Responsibilities

• Configure records, master files, and workflows aligned to approved design.
• Maintain environment parity and follow change management/build naming conventions.
• Develop and execute unit, integration, and UAT test plans; log and resolve defects.
• Coordinate release management, environment moves, and downtime procedures for upgrades and patches.
• Provide go-live and post-live hypercare support, including training materials.

Skills

Requirements gathering

Epic configuration

Testing & UAT

Project management

Documentation

Regulatory compliance

Tools

HL7

FHIR

Caboodle

Clarity

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more - in our careers and in our communities.

Job Description Summary:

The Systems Analyst Epic supports the design, build, testing, training, deployment, and ongoing support of Epic applications to optimize clinical and operational workflows. This position develops knowledge of healthcare workflows, system integration, and project delivery practices while partnering with operational leaders and end users to translate business requirements into reliable Epic configuration, integrations, and reporting-supporting safe patient care, efficient revenue cycle operations, and regulatory compliance while meeting Service Level Agreements (SLAs) for supported applications. Works under guidance of senior analysts, architects, and technical leads to follow standards that safeguard the integrity and security of the application environment and contribute to continuous improvement activities related to application management for Epic and related third-party applications. The System Analyst Epic encompasses two closely related role focus areas: Application Build and Application Training.

Responsibilities And Duties:

Both Roles

• Engage stakeholders to gather and refine requirements, map current-state workflows, and design Epic build that aligns with operational goals and policy.
• Create and maintain specifications, decision logs, and design documents for clear traceability and change control.
• Conduct gap analyses to identify configuration or workflow changes needed for upgrades, regulatory changes, or new initiatives.

Project Management:

• Support small projects and enhancements related to system implementations and upgrades under the guidance of senior team members.
• Working knowledge of common project approaches (e.g., waterfall, agile) and ability to follow the established methodology.
• Participate on project teams and apply agreed project methodology to deliver assigned tasks on time.

Training and Documentation:

• Create and maintain documentation for system configurations, workflows, and support procedures, following team standards.

Application Build Role

Application Build, Configuration, and Deployment:

• Configure records, master files, and tools (e.g., profiles, rules, security classes, workflows) aligned to approved design.
• Maintain environment parity and adhere to change management and build naming conventions.
• Develop and execute unit, integrated, and UAT test plans; log and resolve defects; document test evidence.
• Validate interfaces, printing, reporting, and downstream workflows; confirm regression coverage in upgrades.
• Coordinate release management, environment moves, and downtime procedures for upgrades and patches.
• Provide go-live and post-live hypercare, including rounding, office hours, tip sheets, and at-the-elbow support.
• Manage service requests and incidents in a timely manner; meet SLAs through effective triage, documentation, and root-cause analysis with guidance as needed.
• Provide support for Epic and other enterprise applications as assigned. Collaborate with IT and operational teams to understand cross-application impacts and support integrated workflows (e.g., Epic and third-party applications).

Integration and Data Management:

• Collaborate with interface teams on HL7, FHIR, PDFs, CCD/CCDA, and other exchange workflows.
• Partner with analytics teams on Clarity/Caboodle extracts, registries, and operational reporting needs.
• Ensure data integrity and metric definitions are consistent across modules and stakeholders.

Compliance & Risk:

• Support regulatory readiness (e.g., CMS, Joint Commission), audit needs, and policy alignment.
• Embed privacy/security controls, including sensitive record handling and audit trails.
• Contribute to ITIL-aligned incident, problem, change, and configuration management processes.

Application Training Role

Curriculum Management:

• Support the design and delivery of role-based training aligned with operational workflows and organizational standards
• Support maintenance and updates to the CareConnect curriculum in partnership with training leadership
• Help ensure curriculum accuracy and consistency by following established build and validation processes
• Incorporate learner and stakeholder feedback into curriculum updates and continuous improvement efforts
• Support build, maintenance, and readiness activities for training environments under established standards
• Communicate system releases and upgrade impacts to training stakeholders using approved channels and templates

Request/Incident Management

• Manage end‑user training‑related requests and incidents with profes