EPIC INSTALL- PROJECT COORDINATOR

OCHIN, Inc.; United States; On-site; USD 58,000 - 73,000; Full time

Job summary

OCHIN, Inc. is seeking a Project Coordinator to coordinate and manage projects across the organization. You will facilitate meetings, prepare agendas, document notes, track follow-ups, and ensure deliverables progress.

You will work with project champions, owners, and stakeholders to achieve successful cross-functional initiatives, manage risks, and provide clear status updates. A background in healthcare IT and proficiency with Smartsheet or PM software is highly valued.

Qualifications

• 2–3 years of project coordination experience.
• Proficiency with Microsoft Office; familiarity with PM tools.
• Healthcare or IT experience preferred; Epic/NextGen desired.

Responsibilities

• Coordinate and manage small to medium projects under supervision.
• Prepare agendas, document notes, track follow-ups, and report status.
• Develop project plans, manage risks, and maintain documentation.
• Collaborate with stakeholders, vendors, and clients to meet goals.
• Support Smartsheet usage and improve project processes.

Skills

PM coordination

Smartsheet

MS Project

Office suite

Healthcare IT

Tools

Smartsheet

MS Project

Epic certification

NextGen

Job description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities. We are hiring a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

Job Type: Full-time

Position Overview

Project Coordinator

Project Coordinator is responsible for coordination and management of new and existing related projects at OCHIN. In this position, you will be responsible for coordinating and facilitating meetings, preparing agendas, documenting meeting notes, tracking all follow-ups and assuring deliverables are executed to progress your projects forward. You will manage project plans, raise risks and create risk mitigation plans to assure deadlines are met. You will provide clear updates to and coordinate with other project managers and leadership at OCHIN to assure project health.

You will work closely with project champions, owners, and stakeholders to achieve successful projects requiring cross-functional activities and tracking between various teams at OCHIN. You will work closely with internal and external project managers, analysts, and operations staff who range in areas of expertise.

Essential Duties

• Coordinate small-scale projects under supervision or close direction from Managers
• Review resource requests for gaps and review with Supervisor
• Assist others in supporting Smartsheet utilization
• Update and maintain related project status
• Build and organize appropriate project plans for any assigned project at OCHIN
• Develop, document, and maintain/revise all project materials
• Act as primary contact point for assigned projects (new or existing) by working with all stakeholders needed to gather information and track progress to goals for interface implementation (i.e. vendors, OCHIN, clients, and external partners)
• Provide excellent customer services and build strong relationship with OCHIN members, strengthening their trust in the OCHIN partnership.
• Collaborate/negotiate with project champions/owners on project management strategy, timeframes, and specific outcomes to be achieved
• Manage risks/issues, communicate status, and negotiate changes in scope/resources/timeline to ensure project champion/owner and partner/client is satisfied with results
• Escalate risks/issues as appropriate to OCHIN leadership
• Other duties as assigned
• Assist in coordinating meetings and materials for team meetings as assigned
• Assist other Managers/Project Coordinators on projects (internal and external) as assigned
• Take clear notes and communicate with the project managers
• Help with scheduling meetings and resources of the project
• Update/create documentation as needed for the department
• Provide scoping meeting coordination and facilitation as needed/assigned to support technical resources in scoping activities.
• Provide operational support as assigned, including supporting and assisting with implementation of changes to project management and scoping processes as assigned
• Collaborate on process improvements within team and participate in process improvement efforts
• Assist in identification of opportunities for process and quality improvement

Requirements

• Minimum of 2-3 years of related work experience- management/coordination of projects
• Project Management training a plus
• Proficient - Intermediate skills with Microsoft Office Applications (Word, Excel, Outlook)
• Working knowledge/proficient experience with Smartsheet, MS Project or other PM applications
• Epic certification and/or NextGen highly desired
• Experience in Ambulatory or Acute Care Clinical Operations is highly preferred
• Experience in healthcare or IT required
• Prior to moving forward to the team interview, all candidates are required to complete a 50-60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success.

Epic Hospital Implementation Experience Preferred

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees—including remote employees, contractors, interns, and new hires—to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work From Home Requirements Are

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

Equal Opportunity Statement

OCHIN is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an equal opportunity and affirmative action employer, OCHIN does not discriminate on the basis of race, ethnicity, sex, gender identity or expression, sexual orientation, religion, marital or civil union status, parental status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

Base Pay Overview

The typical offer range for this role is minimum to midpoint (min-$58,039 - mid-$72,547), with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, alignment with market data, and experience but most importantly is internal equity.

$56,347 -$90,156