Epic Beacon Research Clinical Protocol Builder - #140626

UC San Diego Health; San Diego (CA); Hybrid; USD 140,000 - 170,000; Full time

Job summary

UC San Diego Health is a leading academic health system in the San Diego region. The role supports Epic Beacon and Research applications, focusing on oncology protocol builds in partnership with Moores Cancer Center.

You will collaborate with clinicians, nurses, and pharmacists to translate research requirements into functional Epic systems. The position offers a hybrid schedule, combining remote and onsite work at Towne Centre Drive, San Diego, with after-hours on-call duties and a dotted-line

Qualifications

• Seven (7) years of related experience, or a Bachelor’s degree plus three (3) years of related experience.
• Experience in information systems implementation, development, and support in a large healthcare setting.
• Strong problem-resolution skills with timely solution delivery.
• Excellent interpersonal, training, and collaboration with clinical users and IT.
• Good organizational skills and ability to manage multiple tasks to completion.
• Clear written and verbal communication for diverse audiences.
• Ability to design tests, analyze performance data, and report findings.
• Ability to advise on change initiatives affecting clinical care and research processes.

Responsibilities

• Lead or contribute to design, build, testing, and implementation of oncology protocols within Epic Beacon.
• Translate protocol requirements into Epic system functionality with clinical stakeholders.
• Analyze oncology workflows and define IT solutions to improve integration and management.
• Document system specifications and implement changes from updates and new releases.
• Act as a technical resource for Epic Beacon and Epic Research builds.
• Develop SOPs to standardize processes and support knowledge transfer.
• Design and deliver training on Beacon/Research workflows for oncology staff.
• Participate in after-hours on-call rotation to support critical issues.
• Collaborate with vendors, IT, clinical engineering, and departments for enhancements.
• Provide status updates and document project variances using approved tools.
• Perform other duties as assigned.

Skills

Information systems implementation

Problem-resolution

Interpersonal skills

Written & verbal communication

Analytical thinking

Project coordination

Training and user support

Education

Bachelor's degree in related area

Tools

Epic Beacon

Epic Research Certification

Epic Ambulatory Certification

Job description

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position has recently been accreted by UPTE HX union and will be a part of that union moving forward.

This position will work a hybrid schedule which includes a combination of working both onsite at Towne Centre Drive (San Diego, CA) and remote.

This position will remain open until filled.

DESCRIPTION

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center (Moores Cancer Center), Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics.

This position works within the IS Epic Ambulatory Specialties team supporting Epic Beacon and Research applications, with a primary focus on building oncology research clinical protocols in partnership with the Moores Cancer Center Clinical Trials Office. The analyst will work closely with clinical leaders, oncologists, research nurses, and clinical trials staff to translate research protocol requirements into fully functional Epic Beacon builds.

This position operates on a hybrid schedule, combining remote and onsite work, and participates in an after-hours on-call support rotation. The position reports to the IS Epic Ambulatory Specialties Manager and maintains a dotted-line relationship with the Moores Cancer Center Clinical Trials Office Senior Director.

KEY RESPONSIBILITIES:

• Lead or contribute to the design, build, testing, and implementation of oncology research clinical protocols within Epic Beacon, including treatment plans, order sets, dosing logic, and clinical workflows aligned to NCI and institutional research standards.
• In collaboration with Moores Cancer Center Clinical Trials Office staff, oncologists, research nurses, and pharmacists, translate protocol requirements into Epic system functionality.
• Perform advanced analysis of oncology research workflows and define IT solutions for improved system integration, protocol adherence, and clinical trial management within Epic.
• Conduct in-depth documentation of system specifications; identify and implement process changes resulting from protocol updates, system upgrades, and new Epic releases.
• Serve as a technical resource to resolve complex build and configuration issues related to Epic Beacon and Epic Research modules.
• Develop and maintain Standard Operating Procedures (SOPs) to standardize routine protocol build processes and support team knowledge transfer.
• Design and deliver training for oncology clinical and research staff on Epic Beacon/Research workflows and protocol-related functionality.
• Participate in an after-hours on-call rotation to provide support for critical system or protocol issues.
• Collaborate with vendors, IT, clinical engineering, and departments as needed to implement new functionality, resolve issues, and support system enhancements.
• Provide status updates to IT and oncology management; estimate and document project actuals and variance using established tools.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.
• Demonstrated experience and proven success in information systems implementation, development, and support within a large-scale healthcare organization.
• Strong problem-resolution skills with the ability to quickly diagnose problems, develop, test, and implement appropriate and effective solutions in a timely manner.
• Strong interpersonal skills with the ability to effectively train, support, and work in collaboration with clinical users, research staff, and IT colleagues at all professional and technical levels.
• Strong organizational skills with the ability to effectively manage time, prioritize tasks, and see projects through to completion on schedule.
• Strong written and verbal communication skills with the ability to convey technical information to all levels of clinical and research users in a specific, clear, and concise manner.
• Strong analytical skills and knowledge in documentation and reporting, with the ability to design and execute tests, analyze system performance data, and produce substantive reports and analyses.
• Ability to work with senior staff and managers, serving as a technical resource on issues of functionality, efficiency, cost-effectiveness, and performance.
• Demonstrated ability to provide consultative guidance on change initiatives affecting clinical care and research processes.

PREFERRED QUALIFICATIONS

• Epic Beacon Certification (preferred; required within 120 days of hire per Epic credentialing requirements).
• Epic Research Certification
• Epic Ambulatory Certification
• Additional Epic module certifications or badges relevant to oncology or research workflows
• Working knowledge of Epic Beacon build and configuration, including oncology treatment plan, order set, or protocol-related build.
• High level knowledge of phase I-III oncology clinical trials and experience as a CRC.
• Experience in oncology research, clinical trials operations, or NCI-designated cancer center workflows.
• Familiarity with Epic Research module and its integration with Epic Beacon.
• Experience as a major participant in a clinical system implementation.
• Knowledge of FDA, GCP, or IND/IDE regulatory requirements as they relate to clinical trial documentation and EHR build.
• In-depth knowledge of medical group or hospital oncology operations and workflow experience.

SPECIAL CONDITIONS

• Participates in an after-hours on-call support rotation.
• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.