Environmental Services Administrator (Sustainability Manager)

ICLEI USA; Fremont (CA); On-site; USD 95,000 - 135,000; Full time

Job summary

City of Fremont is seeking an Environmental Services Administrator (Sustainability Manager) to lead the Environmental Services Division's sustainability and climate protection initiatives, oversee solid waste, runoff, and conservation programs, and coordinate with other departments.

The role directs professional staff, manages contracts, develops budgets and performance measures, and represents the city at intergovernmental groups to advance a greener, more resilient community.

Qualifications

• Education and experience requirements are described in detail in the job specification.

Responsibilities

• Plans, organizes, directs and participates in the administration of the Environmental Services program area.
• Manages contracts, budgets, and staff within the program.
• Leads sustainability and climate protection initiatives, including policy development and program implementation.

Job description

Environmental Services Administrator (Sustainability Manager)

The City of Fremont’s Community Development Department is recruiting for:

The role of the Community Development Department is to help Fremont become the sustainable, strategically urban community envisioned in the City’s General Plan. Department activities include:

• Providing professional assistance to developers, contractors, businesses, and homeowners
• Preserving open space
• Planning for and assisting with the building of high-quality strategically urban residential and commercial developments
• Maintaining and increasing the range of housing alternatives for the community
• Implementing sustainable, environmentally beneficial programs to enhance the quality of life for Fremont residents and businesses

The department includes Planning, Building and Safety, Code Enforcement, Housing, and Environmental Services.

Application Deadline

The first review of applications is Friday, August 21, 2026, at 5:00 p.m. (PST).

Selection Process

The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling [phone] or emailing [e-mail].

Contact Us

For additional information, please contact Human Resources Department at: [e-mail].

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

Environmental Services Administrator Class Specification

Definition

Plans, organizes, directs and participates in the administration of an assigned program area within the Environmental Services Division such as integrated solid waste management urban runoff, or environmental sustainability and climate protection. Responsible for strategic initiatives, contracts, and program outcomes within assigned program area; coordinates activities with other divisions or departments; ensures City compliance with regulatory obligations; represents the City and provides staff support for a variety of intergovernmental committees, subcommittees and authorities; performs related duties as required.

Class Characteristics

This management level classification reports to the division head. It is characterized by the responsibility to develop, organize, direct and participate in the implementation of the division’s integrated solid waste management, urban runoff, or environmental sustainability and climate protection programs, and may serve as the division head in the latter’s absence. This classification is distinguished from the division head in that the latter is responsible for all facets of the City’s Environmental Services Division, while this position is responsible for a specific program area within Environmental Services. The Environmental Services Administrator receives general direction from the division head and exercises direct supervision over professional and technical staff.

Essential Functions

• Recommends and implements goals and objectives; establishes performance standards and methods; develops and implements policies and procedures for assigned program area.
• Plans, develops, and oversees the work of staff involved in assigned program area.
• Evaluates operations and activities of assigned program area; determines program priorities; implements improvements and modifications; prepares various reports on operations and activities.
• Participates in budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for staff, equipment, supplies, and services; monitors and controls expenditures.
• In the integrated waste management program area, manages the City’s exclusive franchise contract for residential and commercial garbage, recycling and organic waste collection/disposal, and private-sector contracts for materials transfer and recovery, long-term disposal, and landfill disposal.
• In the urban runoff program area, manages the Division’s stormwater programs including planning, organizing, and implementing programs and projects to ensure City compliance with Municipal Regional (Stormwater) Permit regulations, as issued and enforced by the Regional Water Quality Control Board.
• In the environmental sustainability and climate protection area, leads the formulation of the City’s long-term sustainability vision, mission and operating principles, including development and implementation of the City’s Climate Action Plan (CAP); works with City departments to establish sustainable practices applicable to their respective functions and municipal measures in the CAP; promotes broad awareness and adoption of sustainability initiatives, both internally and externally; and identifies and secures funding for sustainability efforts.
• Administers contracts including developing requests for proposals, overseeing the bidding process, recommending selection of providers, preparing contracts, policy development, negotiation and administration contracts in assigned program area.
• Manages assigned program area including planning, organizing, and implementing programs and projects to create environmentally sound and cost-effective methods for the responsible management of garbage and household hazardous waste, the flow of clean water into the City’s storm drain system, and promotion of environmental sustainability and climate protection initiatives to reduce Citywide resource consumption and greenhouse gas emissions.
• Manages public education, marketing and outreach programs for assigned program area.
• Prepares, coordinates, implements, and participates in public events which support program service objectives and encourages business, citizen, and public participation in waste reduction, pollution prevention, clean storm water, and environmentally beneficial and sustainable practices.
• Establishes relationships with the press and other media, and community groups, organizations and agencies, for publicizing, sponsoring and promoting division objectives, programs, and events.
• Prepares a variety of data analyses on program elements.
• Provides technical expertise to other City departments and divisions.
• Prepares cost and compliance analyses of programs and provides required reports on results.
• Participates in the development of solid waste reduction, recycling, urban runoff, pollution prevention, environmental sustainability and climate protection policies, which comply with regulatory mandates and agreed upon sustainability strategies.
• Analyzes proposed state and federal legislation affecting solid waste management, urban runoff, and environmental sustainability and climate protection.
• Recommends revisions of existing programs to meet new/changing needs or regulatory requirements.
• Prepares reports and documents as required for regulatory agency, commission, or City Council study sessions and meetings.
• Acts as secretary and makes presentations to City Council, other boards and commissions, public groups and bodies and jurisdiction.
• Acts as the City’s designated member agency representative for advisory groups or regional coalitions such as the Alameda Countywide Clean Water Program and Stop Waste’s Technical Advisory Council or Energy Council Technical Advisory Group.
• Leads and provides staff-support and/or represents the City with a variety of committees, commissions, community groups, and the general public.
• Receives and responds to customer service requests concerning scope of program, technical information, and service delivery issues. Investigates and facilitates corrective action as necessary to resolve service complaints.
• Develops proposals to obtain county, state, and federal grants; implements and administers grant programs.
• Serves as secretary and/or makes presentations to boards, commissions and outside bodies and jurisdictions.
• Participates in the selection of staff; coordinates staff training; conducts performance evaluations; recommends discipline; implements discipline procedures as directed.
• Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Marginal Functions

• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: The principles and practices of environmental sustainability and climate protection programs, and/or integrated solid waste management and/or urban runoff management including the Municipal Regional (stormwater) Permit and required compliance activities; public education and outreach practices related to environmental programs; pertinent local, State and Federal rules, regulations and laws; budgeting procedures and techniques; principles and practices of supervision, training and performance evaluations; project management; the role of a municipal governmental agency in promoting a healthy environment and meeting legislative requirements; practices and methodologies of contract and grant administration; group dynamics; conflict resolution techniques and practices, organizational design and development, and generally accepted principles and practices of local government.

Ability to: Organize, implement and direct environmental sustainability and climate protection programs, and/or integrated solid waste and/or urban runoff program activities; analyze administrative guidelines, regulations, and legislation; operate as a leader or team member in a variety of groups and circumstances; manage meetings; prepare clear and concise reports, correspondence and data in written and oral formats; analyze complex technical data; assist in the development and monitoring of an assigned program budget; supervise, train and evaluate assigned staff; organize and prioritize responsibilities and manage professional and technical staff so that projects and reports are completed timely, accurately and effectively; develop services and programs for residents and businesses; provide presentations to a wide variety of audiences; establish and maintain professional working relationships with staff, elected officials, representatives from other organizations and the general public; provide staff leadership and foster staff development; provide sound and well developed recommendations to senior management and City officials.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: education and/or experience equivalent to graduation from an accredited college or university with a Bachelor’s degree in environmental science, urban planning, project management, engineering, public policy, or business administration, or a closely related field, and five years of progressively responsible experience directly related to environmental sustainability and climate protection, urban runoff and/or integrated solid waste management. A Master’s degree in a directly related field may be substituted for one year of experience. Lead or supervisory experience is highly desirable.

Licenses/Certificates/Special Requirements

This classification requires the ability to travel independently within and outside City limits and possession of a Class C California driver’s license. Failure to maintain this license will result in discipline up to and including termination.

Physical and Environmental Demands

Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Constant

Walking: Rare

Standing: Rare

Bending (neck): Rare

Bending (waist): Rare

Squatting: Never

Climbing: Never

Kneeling: Never

Crawling: Never

Jumping: Never

Balancing: Never

Twisting (neck): Rare

Twisting (waist): Never

Grasp – light (dominant hand): Rare

Grasp – light (non-dominant): Rare

Grasp – firm (dominant hand): Rare Grasp – firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach – at/below shoulder: Rare

Reach – above shoulder level: Rare

Push/pull

Up to 10 lbs. Rare

11 to 25 lbs. Rare 26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Lifting

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Carrying

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Coordination

Eye-hand: Required

Eye-hand-foot: Not required

Driving: Required

Vision

Acuity, near: Required

Acuity, far: Required

Depth perception: Required

Accommodation: Required

Color vision: Required

Field of vision: Required

Talking

Face-to-face contact: Required

Verbal contact w/others: Required

Public: Required

Hearing

Normal conversation: Required

Telephone communication: Required

Earplugs required: Not required

Work Environment

Works indoors, works outdoors, using computer monitor, works around others, works alone, works with others.

Class Code: 4716

FLSA: Exempt

EEOC Code: 2

Barg. Unit: FAME

Probation: 12 months

Rev.: 04/2024