Environmental Database Coordinator (Environmental Specialist 3) INTERNAL ONLY
State of Washington
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Descripción de la vacante
Washington State Department of Ecology is seeking an Environmental Database Coordinator (Environmental Specialist 3) for the Central Region Office in Union Gap, WA. This role focuses on coordinating environmental data, site records, and public information to support cleanup decisions.
The incumbent will work with technical staff, local governments, EPA partners, and the public to ensure information is accurate, accessible, and actionable, with telework-friendly arrangements.
Formación
- Six years of experience and/or education related to the duties of the position.
- Experience with preparing clear written and verbal communications.
- Experience coordinating data quality and documentation.
- Ability to analyze site records and program databases for status reports.
- Experience coordinating SEPA determinations and regulatory reviews.
- Ability to maintain public-facing cleanup information.
- Experience with data systems maintenance and QA.
Responsabilidades
- Serve as the section's database coordinator; ensure cleanup records are accurate as investigations move forward.
- Review site data for quality and completeness; coordinate corrections.
- Analyze program data and generate status reports.
- Maintain records, files, and email per retention and public records obligations.
- Coordinate all incoming environmental complaints; perform initial investigations if resolvable by records.
- Refer reports needing field work to appropriate staff.
- Close out initial investigations ensuring data and documents are recorded.
- Maintain TCP's document repository and link documents to sites.
- Review SEPA submittals for assigned counties and prepare Ecology's comments.
- Assist with SEPA determinations and track comment periods.
Conocimientos
Educación
Herramientas
Descripción del empleo
This recruitment is open only to current Department of Ecology employees, including those on temporary or project assignments, and Ecology's Washington Conservation Corps members.
The Toxics Cleanup Program (TCP) is hiring an Environmental Database Coordinator (Environmental Specialist 3).
- Central Region Office in Union Gap, WA.
- Upon hire, you must be available to work two days per month from the office to collaborate with your workgroup.
- This position is eligible for telework and flexible schedule options.
- This position operates primarily in a telework environment, with limited in-office attendance expected to support meetings, team engagement, training, and other operational needs. In-office time in Union Gap will be 10% of your work schedule.
- A minimum of two days per monthis required in the office.
- Schedules are dependent upon position needs and are subject to change.
- Apply by November 15, 2026.
- Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Are you looking for a role where your attention to detail, and coordination skills directly influence environmental cleanup decisions across Washington? As the Environmental Database Coordinator for the Central Region Office (CRO) of the Toxics Cleanup Program (TCP), you'll serve as a critical hub connecting environmental data, site records, public information, and regulatory processes that support our cleanup mission. In this highly visible role, you'll collaborate with technical staff, managers, local governments, EPA partners, and the public to ensure environmental information is accurate, accessible, and actionable. From coordinating environmental complaint investigations and managing statewide data systems to supporting State Environmental Policy Act (SEPA) reviews and maintaining public-facing cleanup information, you'll help shape how cleanup work is tracked, reported, and understood. This is an excellent opportunity for someone who enjoys problem-solving, building relationships, improving data quality, and serving as a trusted resource in a fast-paced, mission-driven environment.
- Serve as the section's database coordinator; ensuring site cleanup records are accurate as investigations and cleanups move forward in the database.
- Review site data for quality and completeness and works with staff to correct errors.
- Analyze program data and reports results, including cleanup site status reports.
- Maintain records, files, and email consistent with agency retention requirements and Ecology's public records obligations.
- Serve as coordinator for all incoming environmental complaints to the program. Perform an initial investigation independently if it can be resolved by a records review and/or a phone call, and determine whether a release may have occurred and may pose a threat.
- Refer reports needing field investigation, sampling, or technical evaluation to the appropriate staff.
- Close out initial investigations upon completion, making sure all data and documents are recorded appropriately.
- Maintain TCP's document repository, ensuring cleanup documents and their data are entered correctly and linked to the correct cleanup site.
- Review SEPA submittals for assigned CRO counties, screen them against site records, and prepare or coordinate Ecology's comments.
- Assist site managers and the Section Manager with the SEPA determinations Ecology issues, and track comment periods and filing.
Six years of experience and/or education related to the duties of the position, which must include the following:
- Communication & Documentation Management- Skilled with preparing clear written and verbal communications to ensure environmental data, investigations, and public information are accurately documented and understood.
- Workload Prioritization & Coordination - Demonstrated competence with managing multiple tasks, deadlines, and requests to consistently meet required timelines and maintain steady progress across varied environmental projects.
- Collaborative Problem Solving - Skilled with working constructively with coworkers, other agencies, and the public to resolve data gaps, clarify reports, and support consistent regulatory outcomes.
- Information Review & Assessment - Demonstrated competence with reviewing initial information and available records to determine whether an additional action is necessary.
- Review and Coordination of Regulatory or Project Documents - Experienced in screening project-related documents, identifying when subject-matter expertise is needed, and coordinating responses or comments to support timely and well-informed regulatory or project review processes.
- Public Information & Plain Talk Application - Skilled with preparing and maintaining public-facing content to ensure information about cleanup sites, projects, and decisions is accessible, accurate, and easy for the general public to understand.
- Data Systems Management & Quality Assurance - Experienced in maintaining, updating, and verifying information in structured data systems to ensure complete, reliable, and internally consistent records that support environmental decision-making.
- Analysis of Environmental Site Data - Ability to analyze site records and program databases to produce reliable status reports and support staff interpretations of environmental conditions.
Educationinvolving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, or an academic discipline related to the duties of the position.
Examples of how to qualify:
- 6 years of experience.
- 5 years of experience AND 30-59 semester or 45-89 quarter college credits.
- 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate's degree).
- 3 years of experience AND 90-119 semester or 135-179 quarter college credits.
- 2 years of experience AND a Bachelor's degree.
- A Master's degree or above.
- Complex Database Management & Reporting- Experienced in maintaining, querying, and reporting from large or multi-system databases to ensure accurate, consistent, and analyzable environmental program data.
- Microsoft Office & Collaboration Tools Proficiency - Skilled with using Microsoft Word, Excel, Outlook, SharePoint, and Teams to produce high-quality documents, manage information, and support efficient team communication.
- GIS Data & Mapping Skills- Experienced in applying GIS tools and methods to interpret spatial data and produce maps that support environmental site analysis and decision processes.
- Graphic Design & Visual Communication - Skilled with using graphic design software to create clear, visually effective materials that support public communication, environmental reporting, and program documentation.
- Multi-Platform Technology Use - Demonstrated competence with both Apple and Microsoft operating systems and standard office equipment to ensure reliable, flexible, and efficient performance across diverse technical environments.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Diversity, Equity, Inclusion, and Respect (DEIR)are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity:We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect:We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
The mission of the Toxics Cleanup Program (TCP) is to protect human health and the environment for the people of Washington by preventing, reducing, or eliminating exposure to contamination to support the development of environmentally and economically sustainable communities.
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
- Medical/Dental/Vision for employee & dependent(s)
- Public Employees Retirement System (PERS)
- Vacation, Sick, and other Leave*
- 11 Paid Holidays per year*
- Public Service Loan Forgiveness
- Tuition Waiver
- Long Term Disability
- Life Insurance
- Deferred Compensation Programs
- Dependent Care Assistance Program (DCAP)
- Flexible Spending Arrangement (FSA)
- Employee Assistance Program
- Commute Trip Reduction Incentive
- Combined Fund Drive
- SmartHealth
- Click here for more information
To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women,
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