Entry-Level Business Associate

Actalent; Jacksonville (FL); Hybrid; USD 55,104,000 - 59,237,000; Full time

Benefits offered by this job

Hybrid schedule

Annual bonus

Job summary

Actalent in Jacksonville, FL is seeking a customer service-driven Business Operations Associate for our corporate office. The role blends accounting tasks with client-facing duties to ensure accurate invoicing, collections, and receivables management.

You will partner with field offices and corporate teams in a hybrid environment (4 days in-office, 1 day remote), supporting a multi-million-dollar book and delivering timely, accurate financial data and superior service to external customers and

Qualifications

• BA/BS in Business or Accounting preferred.
• Strong communication and teamwork skills are essential.
• Experience with accounts receivable and customer invoicing is a plus.

Responsibilities

• Manage customer accounts including invoicing, collections, and PO tracking.
• Maintain and call clients for account maintenance and resolution of issues.
• Develop relationships through regular touchpoints and data reviews.
• Support field offices and corporate departments with AR data and reporting.

Skills

Customer service

Teamwork

Communication

Accounts receivable

Education

BA / BS in Business

Tools

Excel

ERP systems

Job description

Actalent has an immediate internal opening for a customer service-driven Business Operations Associate at our corporate office in Jacksonville, FL!

Schedule:

• Internal | Permanent
• Full Time | Monday - Friday | 8:00 AM - 5:00 PM
• Hybrid | 4 days in-office, 1 day remote
• Hourly: $20.19
• Bonus: $1000 per quarter based on individual performance

Job Summary

The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service to external customers as well as corporate and field office employees. The BOA is proficient in the management and collection of customer accounts receivable. Qualities include; building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up skills, multi-tasking skills, the ability to use independent judgment, ability to function in an open environment and the ability to adapt to changes in the workplace.

Essential Functions

• Management of customer accounts, including but not limited to invoicing, collections, PO tracking, customer service and working with clients to resolve outstanding issues
• Making routine welcome and maintenance calls to clients
• Develop and maintain customer relationships through weekly touchpoints
• Manage and maintain a multi-million-dollar book of Accounts Receivable
• Support liaison between field offices and other corporate departments
• Responsible for gathering the necessary data to assist management with account specific decisions
• Auditing account specific reports to ensure accurate billing and client specific information
• Work in an ever-evolving environment that thrives on teamwork in order to achieve individual and team goals
• Work at the ground-level gaining experience and insight into our business cycle for future career growth
• Perform various customer service-related activities
• Gain experience using internal and external tools to audit, send and collect on invoicing

Qualifications

• BA / BS degree in Business or Accounting preferred
• Ability to effectively work in a team-oriented environment that is fair, open, honest, humble, competitive
• Thorough knowledge of business policies and account management practices
• Strong communication skills and work ethic
• Ability to balance daily workload through effective time management, prioritization, and organizational skills

About Actalent

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

Our Culture

The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:

• Bringing their best selves to work every day in terms of caring, competitive spirit and character
• Leading by example and working with purpose and prideCommitting to fostering an inclusive and safe workplace where everyone can be their authentic selves

Our Commitment

Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

• Empowered Women at Actalent
• BIPOC
• Military and First Responder
• Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

Corporate Social Responsibility Strategic Partnerships

We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:

• BEYA - Black Engineer of the Year Awards
• SHPE - Society of Hispanic Professional Engineers
• Women of Color Stem Conference
• Linkage's Women in Leadership Institute
• Girlstart
• SAE Foundation
• SMASH
• National Urban League
• SASE - Society of Asian Scientists and Engineers

Allegis Group Foundation

The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.

Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices