Enrollment Medical Assistant

Vynca Inc.; San Mateo (CA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Vynca Inc. is seeking an Enrollment MA to identify and enroll patients into its palliative care program. You will conduct targeted outbound calls, educate patients and families, complete eligibility screenings, and schedule initial visits with a nurse practitioner.

The role focuses on outreach, collaboration with health plans and physician offices, and contributing feedback to improve program reach. Strong motivational interviewing and health literacy skills are essential.

Qualifications

• CMA or CCMA certificate issued by a recognized body.
• 2 years of healthcare experience required; 8 months preferred.
• 1 year of telephonic or call center customer service experience; call center preferred.
• Experience in a medical practice or healthcare setting with EHR documentation.
• Experience in motivational interviewing and patient education.
• Strong organizational skills; ability to manage high-volume outreach.
• Proficiency with Microsoft and Google apps; reliable internet access.
• Strong written and verbal communication skills.
• Willing to work Monday–Friday, 8:30am–5pm ET/CT/MT/PT; overtime possible.

Responsibilities

• Conduct targeted telephonic outreach to patients, families, and providers.
• Confirm service area eligibility and complete screening forms.
• Educate patients on palliative care and VyncaCare services.
• Schedule initial nurse practitioner visits and coordinate handoffs.
• Serve as liaison between patients and the care team; respond to questions.

Skills

Healthcare experience

Telephonic sales

Communication skills

Microsoft/Google expertise

HIPAA compliance

Organization

Education

CMA/CCMA certification

Tools

EHR systems

Job description

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About The Job

The Enrollment MA is a compassionate, self‑motivated clinical professional who serves as the primary point of contact for identifying and enrolling patients into Vynca's palliative care program. In this role, you will conduct targeted outreach calls to patients, families, and healthcare organizations — educating them on palliative care and VyncaCare's services, completing structured eligibility screenings to identify patients with chronic illness and functional decline, and scheduling those who qualify for an initial visit with a nurse practitioner. Success in this position requires a strong foundation in motivational interviewing and health literacy‑aware communication, as you will often be the first voice guiding patients and caregivers through an unfamiliar but life‑changing program. You will build and maintain collaborative relationships with health plans, physician offices, discharge planners, and community partners to drive census growth and expand program reach. Alongside your direct outreach, you will be expected to contribute qualitative and quantitative feedback on outreach trends and barriers, working closely with the market and business development team to inform strategy.

What You’ll Do

• Conduct targeted telephonic outreach to patients on provided lists, following Vynca's standard messaging while delivering the highest standard of customer service and patient‑centered communication
• Confirm service area eligibility and complete structured screening forms capturing demographic information, chronic disease history, and indicators of functional decline to determine program eligibility
• Educate patients and families on palliative care, Vynca's services, and what to expect from the program — translating complex clinical concepts into accessible, reassuring language
• Schedule eligible patients for an initial visit with a nurse practitioner and coordinate logistics to ensure a smooth handoff from enrollment to care
• Act as a liaison between patients and the broader care team, directing calls, texts, and emails to the appropriate individuals or departments and responding to patient questions and concerns in a timely, supportive manner.
• Maintain confidentiality and accuracy in all patient documentation and communications in accordance with HIPAA and organizational standards
• Coordinate enrollment efforts across targeted regions, tracking outreach activity systematically to encourage referrals and support census growth
• Identify outreach trends, surface barriers to enrollment, and share qualitative and quantitative feedback and creative ideas with the market and business development team to continuously improve program reach
• Maintain a strong, collaborative working relationship with your designated market team and practice leadership, contributing to shared goals around program expansion and patient access

Your Experience And Qualifications

• Current CMA or CCMA certificate issued by a recognized credentialing body
• 2 years of healthcare experience required; 8 months of previous clinical experience preferred
• 1 year of telephonic or call center customer service experience; call center experience highly preferred
• Experience working in a medical practice or healthcare setting, including familiarity with EHR platforms for documenting patient interactions and scheduling appointments
• Experience and training in motivational interviewing and patient education. Comfort discussing serious illness, chronic disease, and end‑of‑life adjacent topics with patients and families
• Strong organizational skills with the ability to work independently and manage a high‑volume outreach workload
• Proficient with Microsoft and Google applications; must have access to a reliable internet connection
• Strong written and verbal communication skills
• Exceptional interpersonal skills including conflict resolution and de‑scalation techniques
• Willing and able to work Monday through Friday, 8:30am–5pm Eastern/Central/Mountain/or Pacific Standard Time, with the possibility of overtime

Preferred Qualifications

• Bilingual (English/Spanish)
• Medical terminology certification
• Familiarity with palliative care, home‑based care models, or chronic disease management

At this time we are only considering applicants in the following states: California, Georgia, Texas, Arizona, Colorado, Florida, Illinois, Nevada, North Carolina, Oregon, Utah and Washington.

Additional Information

• The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.
• Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.
• Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.
• Vaccination Requirement: Employees in patient, client, or customer‑facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.
• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E‑Verify upon hire.
• Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.
• Environmental Conditions and Physical Requirements: Works with Vynca patients/clients remotely and/or in‑person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:
• Regularly requires sitting, standing, walking, talking, use of hands, listening, and observing.
• Regularly requires working at a computer for an entire shift (with appropriate breaks).
• Regularly requires use of laptop and video‑conferencing technology.
• Occasionally requires reaching, stooping, bending, kneeling, and lifting items weighing 25 pounds or less.
• Occasional travel may be required to perform job duties, attend training, or company events.