Enrollment-Family Services

Desert Preschool Academy; Indio (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Desert Preschool Academy in Riverside County seeks a Family Service role to recruit income eligible families and enroll children in our education program. The role ensures compliance with state regs, funds programs, and supports families toward their personal and professional goals.

The position requires coordination with site staff, adherence to CACFP and licensing requirements, and strong community outreach. Travel up to 50% may be required; bilingual ability is preferred.

Qualifications

• High School Diploma or equivalent; A.A. preferred in Social Work, Sociology, Human Development or related coursework.
• Two years of work experience with children and families.
• Bilingual English/Spanish read, write and speak; preferred
• Strong computer proficiency with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Assist families with enrolling income and categorically eligible children in the enrollment process.
• Participate in outreach events and maintain relationships with community partners.
• Educate families about resources and services including energy, weatherization, housing and food assistance.
• Determine eligibility and submit applications within 30 days.
• Coordinate with Site Supervisors and Early Childhood Education team for child placement and orientations.
• Maintain communication with site staff regarding a student’s progress and wellbeing.
• Update emergency information and monitor Center Track records.
• Refer families to community agencies for necessary services.

Skills

Bilingual English/Spanish

MS Word/Excel

Education

High School Diploma or equivalent

A.A. preferred in social-related field

Tools

Microsoft Office

Job description

DEFINITION: Under the direct supervision of the Program Director, the Family Service personnel is to recruit and enroll income eligible and categorically eligible families, ensure the seamless provision of services across the Agency, and incorporate a coaching approach to working with parents on their personal and professional goals. This position is responsible for ensuring adherence to Title 5 of the California Code of Regulations, overseen by the California Department of Education; Title 22 Community Care Licensing regulations, administered by the California Department of Social Services; and all operational, nutritional, and documentation requirements of the Child and Adult Care Food Program (CACFP). The role also ensures compliance with all relevant local, state, and county fire, building, health, and safety codes required for licensed childcare facilities in Riverside County. In addition, this position is responsible for maintaining strict adherence to all Funding Terms and Conditions (FT&C) associated with state and county contracts, grant agreements, and public or private funding sources.

RESPONSIBILITIES: The responsibilities of the Family Service will include but not to be limited to the following:

• Responsible for assisting families with enrolling income and categorically eligible children in completing Desert Preschool Academy’s education program’s enrollment application; to include but not limited to completing the recruitment application, establish residency, obtain pre-determined financial documentation, emergency card, health information, immunization requirements.
• Participates in outreach events such as recruitment and community fairs, and to maintain relationships with community partners.
• Educates all applying families about the Agency's resources and services, including home energy, weatherization, housing, and food assistance.
• Responsible for determining eligibility and submitting completed applications within 30 days.
• Collaborates with Site Supervisors and Early Childhood Education team for the placement of enrolled children, to include annual parent orientation scheduling prior to enrollment and individual parent orientation throughout the year and recertifications.
• Maintains communication with Site Supervisors including the site staff, and Administrative Staff, regarding a student’s progress and wellbeing.
• Updates emergency information on a regular basis.
• Monitors Center Track, and center files to ensure that all required information is current.
• Contact parents regarding absenteeism, tardiness, or transportation concerns upon the receipt of a referral from a teacher.
• Responsible for referring families to community agencies for appropriate services.
• Tracks all referral information in the Center Track database.
• Support the State Administration audits.
• Collaborate with Site Supervisor to develop the annual parent committee meeting agenda and /or training calendar.
• Arrange for speakers and special guests at parent committee meetings.
• Responsible for parent attendance and participation at the meeting.
• Be a positive role model by maintaining the highest level of professional and ethical behavior throughout your interactions with both internal and external customers.
• Attends work regularly per assigned work schedule and in accordance with Agency policy.
• Attends and participates in in-service training, staff meetings and other activities to facilitate professional development.
• Works cooperatively with others including all staff, supervisors, administrators, co-workers, community professionals, clients, vendors, and the public.
• Stocks, monitors and distributes the food at the center if needed.
• May assist with classroom ratio, childcare coverage, event set-up, and screenings as designated.
• Follows instructions and abides by Agency policies and procedures.
• Assumes other duties, responsibilities and special projects as needed

MINIMUM QUALIFICATIONS:

• Must have a High School Diploma or equivalent. A.A. preferred in Social Work, Sociology, Human Development or other related course work.
• Minimum of two years work experience working closely with children and families
• Bilingual (English/ Spanish) read, write and speak; preferred
• Strong computer proficiency especially with Microsoft Office (Word, Excel and PowerPoint).
• Ability to work independently and collaboratively with others.

MINIMUM REQUIREMENTS:

• TB Clearance (every four years)/Physical (once upon hire)
• Fingerprinting Clearance by FBI, DOJ, Child Abuse Index and these criminal records are required for employment.
• CPR and First Aid (renewed every 2 years)
• Vaccines (TDAP every 10 years and MMR)
• Flu Shot annually or waiver.
• Mandated Reporter Training (AB1207 every two years); preferred
• Valid Driver’s License and proof of active insurance
• Travel may be necessary up to 50%
• Must be legally authorized to work in the United States.