Enrollment Events Manager

SCAD; Savannah (GA); On-site; USD 55,000 - 73,000; Full time

Job summary

SCAD seeks an Enrollment Events Manager in Savannah to engage prospective students and families about events such as Accepted Student Celebrations and regional showcases. You will help create a welcoming environment and represent SCAD Bees with professionalism.

You’ll collaborate with the associate director, coordinate venues, vendors, and travel, manage event timelines and budgets, and serve as a communications liaison across SCAD locations.

Qualifications

• Excellent communication, writing and public speaking.
• Outstanding phone, email, and social media customer service.
• Ability to travel to all SCAD locations as needed.

Responsibilities

• Collaborate with the associate director to plan and improve admission events.
• Coordinate spaces, vendors, AV, catering, and contracts.
• Prepare event summaries, timelines, and budgets.
• Serve as communications liaison and ensure event information is accurate.
• Lead pre-tour presentations and daily tours for prospective students.

Skills

Excellent communication

Public speaking

Customer service

Travel readiness

Education

Bachelor’s degree

Job description

As an enrollment events manager based in Savannah, you will communicate with prospective students and parents about upcoming events, including but not limited to Accepted Student Celebrations, Scholastic Art and Writing Awards, and more. Here, you’ll play an important role in creating a welcoming, exciting, and positive environment for prospective SCAD Bees!

As part of the admission team, focusing on enrollment, you’ll:

• Regularly collaborate with the associate director of on-campus events and visitation to share updates on upcoming admission events; propose ideas, concepts, and décor models; and develop new strategies for program or project development
• Coordinate and attend admission and event meetings, determine and secure event needs (e.g., spaces, physical resources, security, AV and electrical, catering, transportation, purchasing supplies, and housekeeping), and negotiate contracts and agreements with vendors
• Serve as the primary communications liaison, ensure all event information on the university website is accurate, and collaborate with the creative direction department on event collateral and material requests (e.g., print, web, photography, and video)
• Produce event summaries, production timelines, and budgets for events; create and maintain guest and RSVP lists for specific events to ensure they are distributed correctly; and prepare reports, analyses, and statistical summaries on events and related activities

As a manager, you’ll:

• Evaluate new and revised operational goals and promptly disseminate information to SCAD staff about admission events, policies, procedures, and the overall mission
• Serve as the primary communications liaison and ensure all event information on the university website is accurate
• Collaborate with the creative direction department on event collateral and material requests (e.g., print, web, photography, and video)
• Produce event summaries, production timelines, and budgets for events; create and maintain guest and RSVP lists for specific events to ensure they are distributed correctly; and prepare reports, analyses, and statistical summaries on events and related activities
• Evaluate new and revised operational goals and promptly disseminate information to SCAD staff about admission events, policies, procedures, and the overall mission

Additionally, you’ll:

• Plan and implement Accepted Student Celebrations, signature events, and pre-college program events and open houses
• Interact with guests, hosts, and staff, serving as a quality representative of SCAD, and support student leadership by attending meetings, assisting with planning for the LEAD Conference, and assisting with student leadership interviews
• Coordinate and attend all pre-college program check-ins, activities, open house, closing exhibition, and checkouts
• Work closely with all SCAD location events and programs staff to ensure consistency and to assist with admission counseling, interviews, recruitment travel, LiveAgent, and more as needed
• Lead pre-tour presentations and daily tours, meet prospective students visiting the university, and provide portfolio counseling

Candidates should ideally demonstrate:

• Excellent communication, writing, and public speaking skills
• Outstanding phone, email, and social media customer service skills
• An ability to travel to all SCAD locations as needed

Minimum qualifications:

• Bachelor’s degree
• Able to travel to all SCAD locations and work evenings and weekends as needed

Preferred qualifications:

• At least one year of event experience

Certificates, licenses, and registrations:

• Valid driver's license

Travel required:

• 10–20%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.