Engineering Project Coordinator

Actalent; Saint Paul (MN); On-site; USD 45,000 - 62,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

PTO / Vacation

Job summary

Actalent is seeking an Engineering Project Coordinator based in Saint Paul, MN, to drive deviation/CAPA execution, calibration/qualification scheduling, and cross-functional project planning. This contract role focuses on aligning engineering timelines with corporate milestones and stage-gate reviews.

You will support product lines and new development while managing multiple projects, risks, and stakeholder expectations in a regulated environment.

Qualifications

• : Two or more years in project management and team leadership in a regulated/technical environment.
• : Two or more years of experience with medical or pharmaceutical product requirements in regulated or clinical settings.
• : Experience in engineering project management and coordination with planning/tracking of technical activities.
• : Understanding of engineering processes and documentation including calibration, validation, qualification, and CAPA workflows.
• : Proficiency with project planning software such as Microsoft Project or equivalent tools.
• : Proficiency in Word, Excel, and PowerPoint for documentation, reporting, and presentations.
• : Understanding contracting, finance, budgeting and business operations related to project management.
• : Ability to assess risks, obstacles, and adjust timelines to maintain momentum.
• : Strong organizational skills to manage multiple projects and stakeholders.
• : Effective communication as single point of contact for deliverables and cross-functional collaboration.

Responsibilities

• :Organize and manage deviation and CAPA actions with alignment to engineering/quality requirements.
• :Coordinate calibration/qualification/validation schedules for facilities/equipment with documentation.
• :Develop and monitor engineering project plans and timelines using planning tools.
• :Organize work assignments for one-off and special projects and track progress.
• :Provide strategic input to improve efficiency, timelines and project success.
• :Create and maintain documentation for stage-gate reviews and key decisions.
• :Escalate significant issues to leadership when risks/delays affect milestones.
• :Serve as single point of contact for project deliverables and cross-functional teams.
• :Collaborate to document current/future gaps in projects and budgets.
• :Support existing product lines and new product development aligning with corporate milestones.
• :Adapt to changing priorities and perform other duties as assigned.

Skills

Project management

Medical/pharma requirements

Engineering project management

Engineering documentation

Microsoft Project

MS Office

Budgeting & finance

Risk assessment

Multi-project coordination

Cross-functional collaboration

Education

Bachelor's degree in engineering

PMP certification

Biotechnology project management experience

Medical/pharma product experience

Tools

Planisware

Microsoft Project

Job description

Responsibilities

• Organize and manage activities related to deviation and CAPA execution, ensuring that corrective and preventive actions are tracked, documented, and completed in alignment with engineering and quality requirements.

• Coordinate equipment calibration, qualification, and validation schedules for facilities and equipment, maintaining clear timelines and documentation to support regulatory and operational needs.

• Develop, maintain, and monitor engineering project plans and timelines, using project planning tools and creative approaches to meet departmental and company objectives.

• Organize and manage work assignments for one-off and special engineering projects, tracking progress to ensure that all project deliverables are completed on time and within scope.

• Provide strategic input to project teams to improve efficiency, timeliness, and overall project success, including identifying risks, assessing their impact, and adjusting timelines and forecasts on a regular basis.

• Create and maintain documentation that supports project reviews in accordance with the corporate stage-gate review structure, ensuring that project status and key decisions are clearly captured.

• Escalate significant project-related issues to team leadership or other appropriate stakeholders when risks, delays, or obstacles could impact major milestones or deliverables.

• Serve as the single point of contact for assigned project deliverables and related activities, facilitating communication between engineering and cross-functional partners.

• Collaborate with stakeholders to capture and document current- and future-state gaps in projects and budgets as they relate to achieving company milestones, and support efforts to address those gaps.

• Support existing product lines and new product development initiatives by aligning engineering timelines and activities with broader corporate goals and major milestone plans.

• Adapt to changing departmental and organizational priorities by performing other duties as assigned by management to support engineering and corporate objectives.

Essential Skills

• At least 2 years of experience in project management and team leadership in a regulated or technical environment.

• At least 2 years of experience with medical or pharmaceutical product requirements, regulated industries, or clinical development environments.

• Experience in engineering project management and coordination, including planning and tracking technical activities.

• Understanding of engineering processes and documentation, including equipment calibration, validation, qualification, and CAPA-related workflows.

• Proficiency with project planning software such as Microsoft Project or equivalent tools for scheduling and resource management.

• Proficiency in Microsoft Word, Excel, and PowerPoint for documentation, reporting, and presentations.

• An understanding of contracting, finance, budgeting, and general business operations as they relate to project and portfolio management.

• Ability to assess project-related risks, identify obstacles, and adjust timelines and forecasts to maintain project momentum.

• Strong organizational skills with the ability to manage multiple projects, schedules, and stakeholder expectations simultaneously.

• Effective communication skills to serve as a single point of contact for project deliverables and to collaborate with cross-functional teams.

Additional Skills & Qualifications

• Bachelors degree in engineering is preferred; a four‑year degree in a related field is also suitable.

• Certification in project management, such as PMP or an equivalent credential, is preferred.

• Experience in biotechnology project management is preferred.

• Work history with medical or pharmaceutical products, or in regulated or clinical development environments, is preferred.

• Experience with Planisware or equivalent budgeting and finance tools is preferred.

• Familiarity with medical device or microbiome‑related products and therapeutic areas is beneficial.

• Ability to contribute strategic input to project teams and support corporate stage‑gate review processes.

• Comfort working in cross‑functional settings that may include engineering, quality, operations, and other technical disciplines.

Work Environment

This role is based in a clean, modern facility that is currently expanding, offering a professional and well‑equipped office environment. The Engineering Project Coordinator works closely with all engineering functional teams in this area, collaborating across disciplines to support product and project activities. Standard working hours follow a typical 9-to-5 schedule, providing predictable daytime work. The dress code is business casual, supporting a professional yet comfortable atmosphere. The organization focuses on innovative medical and pharmaceutical products, including reproductive medicine, uro‑oncology, orthopedics, gastroenterology, and microbiome therapeutics, creating a mission‑driven environment centered on helping people build families and live better lives.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $33.00 - $45.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saint Paul,MN.

Application Deadline

This position is anticipated to close on Oct 15, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.