Engineering Office Assistant 2

State of Iowa; Sioux City (IA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

IPERS Retirement Package

Health, dental, life insurance

Job summary

Iowa Department of Transportation (Iowa DOT) is seeking an Engineering Office Assistant 2 for the Sioux City District 3 office. The role supports district management, manages communications, and oversees workloads for admin staff.

Responsibilities include handling confidential information, coordinating meetings, and processing vendor payments. Proficiency with Workday and Microsoft Office is expected, with some travel for training and meetings.

Qualifications

• High school diploma, GED, or equivalent.
• Total of up to five years of full-time experience in highway design, maintenance, construction, or materials; or administrative support in inventory management, training programs, or recordkeeping.
• Thirty semester hours of accredited college coursework equals one year of full-time experience.

Responsibilities

• Serves as principal assistant to the District Management Staff, including District Engineer and District Maintenance Manager.
• Plans, coordinates, and organizes office activities and communications for the District Management Staff.
• Serves as lead worker for other administration staff and directs workloads as assigned.
• Maintains confidentiality of privileged and sensitive information.
• Supports District supervisory functions such as performance evaluations and travel requests.
• Lead person in the district to work with Purchasing and administer/audit payments.
• Create and maintain databases for analysis, tracking, and monitoring various functions.
• Develop and maintain formal agreements with other state agencies, other states, counties, and municipalities.
• Establish and maintain vendor accounts for outside services for the district office.
• Serve as the first contact with the public for inquiries into services or assets.
• Operate Workday, Microsoft Office, and in-house software programs.

Skills

Office administration

Database management

Confidentiality handling

Education

High school diploma or GED

College coursework: 30 semester hours = 1 year experience

State government experience or admin in highway field

Tools

Workday

Microsoft Office

In-house software

Job description

Iowa Department of Transportation’s Mission is Making Lives Better Through Transportation. To accomplish our Mission, the person selected for this position will demonstrate actions and behaviors guided by the Iowa Department of Transportation’s five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Location

Sioux City District 3 office

Shift Requirements

7:45 AM to 4:30 PM, Monday through Friday; hours may vary; some travel (primarily for training or meetings)

As an Engineering Office Assistant 2

your duties will include, but are not limited to:

• Serves as principal assistant to the District Management Staff, including but not limited to District Engineer, Assistant District Engineer, District Construction Engineer, and District Maintenance Manager.
• Plans, coordinates, and organizes office activities and flows of communications for the District Management Staff.
• Serves as lead worker for other administration staff and coordinates and directs workloads as assigned.
• Maintains confidentiality of privileged and sensitive information.
• Supports District supervisory functions such as performance evaluations, staff actions, out-of-state travel requests, and processing system access.
• Lead person in the district to work with the Office of Purchasing and administer and audit payments
• Create and maintain databases to be used for analysis, tracking, and monitoring a variety of business functions.
• Develop, maintain, monitor, and track the formal agreements with other state agencies, other states, counties, municipalities
• Establish and maintain vendor accounts for outside services for the district office.
• Serve as the first contact with the public for inquiries into the services provided or assets that are maintained.
• Operate computer programs such as Workday, Microsoft Office applications, and internally developed software programs.

As a State of Iowa employee, you will be eligible for the following benefits:

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start the first month following 30 days of employment and costs can be reviewed here.
• Opportunities for professional growth and development.
• Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

Iowa DOT complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the EEO & ADA Officer at 515-689-1009 or via email at [e-mail].

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. All of the following (a andb):
   1. Graduation from high school, GED, or equivalency;and
   2. Atotaloffiveyearsoffull-timeexperienceinhighwaydesign,maintenance,construction, or materials; or administrative support in inventory management, training programs, administrative recordkeeping or closely relatedareas.
2. Atotaloffiveyearsofeducationand/orfull-timeexperience(asdescribedinnumberone),where thirty semester hours of accredited college or university coursework in any field equals one year of full-timeexperience.
3. Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Engineering Office Assistant 1 or three years of full-time work experience in highway design, maintenance, construction, or materials.