Engineering & Facilities Planning Purchaser

Ulta Beauty, Inc.; Bolingbrook (IL); On-site; USD 29,549 - 42,085; Full time

Job summary

Ulta Beauty in Bolingbrook, IL seeks an Engineering & Facilities Planning Purchaser to manage the financials for maintenance and MRO, maintain data accuracy in CMMS, and rollout standard workflows for work requests and preventive maintenance. Daily collaboration with multiple departments within Ulta Beauty's supply chain is required.

The role requires 3–5 years in vendor relations and purchasing in an industrial/distribution setting, with strong skills in enterprise software, planning,

Qualifications

• 3–5 years in administration of vendor relationships and management of P&L or purchasing/planner role.
• 3–5 years of experience in an industrial or distribution environment.
• Experience in Business Administration, Information System, Engineering, maintenance, or related fields.
• Experience working with enterprise software and an understanding of standard work process.
• Proficient in communicating in a professional manner to multiple levels of leadership and peer associates.
• Experience planning, scheduling, and auditing overall facilities/maintenance activities.
• Proficient with Microsoft Projects software.
• Proficient in English language.

Responsibilities

• Generate and manage purchase orders and P&L responsibilities for all engineering and maintenance, including parts, materials, MRO, and supplies.
• Collaborate with suppliers and vendors for RFQ, proposals, invoicing, OEM documentation, and pricing.
• Develop and maintain financial procurement spreadsheets and tracking systems.
• Respond to and manage vendors/suppliers for warranties, invoicing, quoting, accounts payable, and procurement actions.
• Support all administrative asset reliability tasks, maintenance schedules, preventive maintenance planning, and coordination for asset availability.
• Perform spare parts inventory management and auditing, cycle counts, and publish weekly results to the maintenance management team.
• Provide software trainings to end users and new maintenance software users.
• Serve as liaison for problem solving and escalation.
• Work with IT/Business Analyst to roll out standard object coding schemes, preventive maintenance procedures and scheduling, and reports.
• Manage work orders in the system with proper creation, planning, updates, and closure.
• Analyze data on parts/assets and recommend software improvements and process changes.
• Measure and publish facilities KPI metrics and interpret data with recommendations.

Skills

Vendor management

Enterprise software

Leadership communication

English language

Facilities planning

Customer service

MS Projects

English proficiency

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Experience operational excellence. Real investment in personal and professional development. And an ability to make real and beneficial change. The Distribution Centers at Ulta Beauty are a place where lived values meet next-generation advancements to create competitive advantage few can match.

If you want to learn in a supportive and ever-evolving environment. If you value managers who aren’t afraid to lead by rolling up their sleeves. If you seek stability, growth opportunities and the rewards that come with industry leadership, apply your talents and passions in ways that take us to even greater heights.

General Summary & Scope

The Engineering & Facilities Planning Purchaser is responsible for the overall financial purchases, Maintenance, Repair, & Operations (MRO) planning, asset management, work planning, physical machine part inventory, and spare part inventory using maintenance CMMS software. This position is also responsible for maintaining parts/asset data accuracy and equipment hierarchy in the maintenance software. This will include, rolling out standard workflows for work requests, preventive maintenance program, project requests, and inspection, etc. The role requires daily collaboration with multiple departments within the Ulta Beauty supply chain.

Principal Duties & Responsibilities

This Engineering & Facilities Planning Purchaser is a champion of Ulta Beauty’s mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned):

Performance

• Generate and manage purchase orders and P&L responsibilities for all engineering and maintenance, including parts, materials, MRO, and supplies.
• Collaborate with suppliers and vendors for request for quotes (RFQ), proposals, invoicing, Original Equipment Manufacturer (OEM) documentation, and pricing.
• Develop and maintain financial procurement spreadsheets and tracking systems.
• Respond to and manage vendors / suppliers for warranties, invoicing, quoting, accounts payable, and procurement actions.
• Support all administrative asset reliability tasks, responsibilities, and actions for generating maintenance schedules, preventative maintenance job planning, and operational coordination for asset availability.
• Perform spare parts inventory management and auditing, cycle counts, and parts reconciliations on a regular basis and publish weekly spare part cycle count results to the maintenance management team.
• Provide software trainings to end users and new maintenance software users.
• Serve as liaison for problem solving and escalation.
• Work with corporate Business Analyst to roll out standard object coding scheme, preventive maintenance procedures and scheduling, and reports.
• Manage work orders in the system, including ensuring proper job creation, planning, updates, and closure of work orders.
• Performs regular data analysis on parts/assets and recommend software enhancements and process changes.
• Measures and publish facilities KPI metrics to the management team; interpret data from trending and tracking with recommended findings with reporting data.
• Demonstrate business acumen with understanding of business drivers and identified opportunities for growth.
• Take the initiative to stay informed regarding new and existing industry trends, products, and services during work time, and be knowledgeable about the benefits of these trends, products, and services to better serve guests.
• Maintain prompt, regular attendance.

People

• Demonstrate high standards of guest service in everyday assigned duties.
• Communicate with leadership on any escalated issues or needs to maintain normal operations.
• Develop a partnership with the Engineering & Facilities team members and leadership to ensure the department’s ability to meet performance standards and goals.
• Establish professional peer and brand partner relationships that foster a shared interest in collaboratively delivering exceptional guest service.
• Attend mandatory trainings and meetings to enable continuous professional development.
• Coach and educate associates on the maintenance software functions and best practices for performing tasks.

Process

• Be knowledgeable of and ensure compliance with Ulta Beauty policies, procedures, and standards.
• Follow all safety, sanitation, and infection control procedures; always ensure compliance with state board guidelines.
• Maintain cleanliness of work areas.
• Adhere to the Ulta Beauty dress code.
• Protect company assets by following loss prevention best practices and providing exceptional guest service.

Execute other operational tasks as directed.

Job Qualifications

Education

• High School Diploma or GED.

Experience

• 3-5 years of experience in administration of vendor relationships and management of P&L or purchasing/planner role required.
• 3-5 years of experience in an industrial or distribution environment required.

Skills

• Experience (or professional training) in Business Administration, Information System, Engineering, maintenance, or related fields.
• Experience working with enterprise software and an understanding of standard work process.
• Proficient in communicating in a professional manner to multiple levels of leadership and peer associates.
• Experience using Microsoft Word, Excel, and Power Point, etc.
• Customer service and project management experience.
• Experience planning, scheduling, and auditing overall facilities/maintenance activities.
• Proficient with Microsoft Projects software.
• Proficient in English language.

Special Position Requirements

• Work a flexible schedule as needed to include days, evenings, weekends, and holidays.

Working Conditions

• Frequent stooping, kneeling, bending, reaching, twisting, and crouching during shift
• The ability to lift up to 35 pounds consistently
• The ability to lift, bend, stand and walk 8-10 hours a day
• The ability to lift up to 50 pounds occasionally

The pay range for this position is $26.00 - $26.00 / Hour. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Eligible associates may also earn overtime pay as required by applicable law. Full-time positions are eligible for paid time off, health, dental, vision, life, and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

About

AtUlta Beauty(NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.