Engineering Documentation & Scheduling Specialist

Vavco Llc; Pittsburgh (Allegheny County); On-site; USD 55,000 - 90,000; Full time

Job summary

Vavco LLC is seeking a detail oriented professional to support our engineering and drafting teams with project coordination, scheduling, drawing review, documentation, and general technical support.

This role focuses on keeping engineering work organized, on time, and compliant with company standards by maintaining document control, issuing and distributing drawings and specs, tracking milestones, and coordinating information flow among engineers, clients, vendors, and subcontractors.

Qualifications

• 2–5 years of experience in engineering, drafting, project coordination, document control, or technical support role preferred
• Experience in natural gas, oil, midstream, industrial, or manufacturing industries is a plus
• Associate degree or technical training in Engineering Technology, Project Controls, Construction Management, or related field preferred
• Minimum of a high school diploma or equivalent required
• Basic understanding of engineering drawings and drafting practices
• Working knowledge of AutoCAD and engineering drawing formats
• Experience with project scheduling and project management software (Monday.com experience preferred)
• Working knowledge of P&IDs, PFDs, general arrangement drawings, isometrics, equipment layouts, electrical drawings, or construction drawing packages preferred
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook
• Strong organizational, time management, and attention-to-detail skills
• Ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent written and verbal communication skills
• Ability to work effectively with engineers, designers, project managers, clients, and vendors
• Experience with document control systems, project coordination, or engineering support functions is a plus
• Familiarity with industrial, energy, natural gas, or engineering consulting environments is a plus

Responsibilities

• Manage and maintain the company’s engineering document control system
• Issue, track, and distribute drawings, specifications, and project deliverables to internal and external stakeholders
• Develop, maintain, and update project delivery schedules to support engineering and project management teams
• Coordinate engineering documentation, drawing revisions, transmittals, and project records
• Monitor project milestones, deliverables, and schedule status, communicating updates to project managers and engineering staff
• Assist with project setup, document organization, and maintenance of project files
• Support engineering teams with drawing management, quality control reviews, and deliverable tracking
• Maintain and prepare meeting notes, document logs, action item lists, and project reporting tools
• Coordinate information flow between engineering, project management, clients, vendors, and subcontractors
• Support continuous improvement of document control, scheduling, and project execution practices

Skills

Document control

Scheduling

Project coordination

AutoCAD

Engineering drawings

MS Office

Communication

Time management

Team collaboration

Education

Associate degree or technical training in Engineering Technology or related field

High school diploma or equivalent

Tools

AutoCAD

Monday.com

Microsoft Excel

Word

Outlook

Job description

Vavco LLC is seeking a detail oriented professional to support our engineering and drafting teams with project coordination, scheduling, drawing review, documentation, and general technical support.

This role focuses on keeping engineering work organized, on time, and compliant with company standards by maintaining document control, issuing and distributing drawings and specs, tracking milestones, and coordinating information flow among engineers, clients, vendors, and subcontractors.