Engineering Coordinator

Highgate; Boston (MA); On-site; USD 25,000 - 44,000; Full time

Job summary

Highgate, a leader in real estate investment and hospitality management, seeks an Engineering Coordinator at The Newbury Boston. You will support the Director of Engineering with administrative duties, purchase orders, scheduling, vendor coordination, and life-safety documentation.

The role requires basic accounting skills, strong communication, and the ability to multitask in a fast-paced hotel environment.

Qualifications

• Some college or secretarial/business degree is preferred.
• Basic accounting skills are required.

Responsibilities

• Create purchase orders and order materials for Engineering.
• Post schedules every two weeks for Engineers.
• Call in vendors for third-party work.
• Maintain life-safety and health documents in DOE files.
• Keep the Alice system up to date for Engineering.
• Track and file purchasing records and status.
• Maintain a follow-up system for ordered materials.
• Monitor departmental expenses and process invoices.
• Attend hotel meetings and trainings; maintain professional appearance.

Skills

Basic accounting

Education

Some college or secretarial/business degree

Job description

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Hourly

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Location

The Newbury Boston at One Newbury Street, located in the premier shopping and dining neighborhood of Boston’s Back Bay is an iconic property originally opened in 1927 as one of the first Ritz-Carlton hotels in the U.S. and most recently was the Taj Boston. The building was recently transformed into a 286-room luxury hotel with 16,000-sq-ft of stunning event spaces, signature dining experiences and a reimagined front entrance on Newbury Street.

Overview

The Engineering Coordinator is responsible for assisting the Director of Engineering with a variety of administrative functions.

Responsibilities

• Create POs and order materials for Engineering department
• Post schedules every two weeks for Engineers
• Call in Vendors for 3rd party work
• Work with DOE to maintain all life safety and health related documents
• Manage and keep Alice system up to date and current for Engineering dept
• Maintain records, files and ledger to provide ready access to purchasing information and status of same.
• Maintain a follow up system for materials ordered
• Track departmental expenses
• Process invoices for purchased items, contract labor and service calls.
• Other administrative items determined by Director of Engineering
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing nametags.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Demonstrate consistency and integrity at all times
• Demonstrate teamwork and develop strong team relations
• Willing to step outside normal responsibilities to assist others
• Ablity to communicate clearly both verbally and in writing
• Long hours sometimes required.
• Sedentary work – Exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects

Qualifications

• Some college, secretarial/business detree
• Basic accounting skills
• Familiarity with and knowledge of employment laws are helpful.