Engineering Administrative Assistant

ENERCON; Kennesaw (GA); Remote; USD 55,000 - 85,000; Full time

Job summary

ENERCON is seeking an Engineering Administrative Technical Specialist to support the Nuclear Services Group. This role can be located in any of our office locations in the United States. You will coordinate training, access, reporting, contracts, and general admin to keep operations running smoothly.

The ideal candidate will have a Bachelor's degree, strong MS Office skills (especially Excel), and excellent communication. Travel up to 5% and the ability to work across teams are essential.

Qualifications

• Bachelor's degree is required.
• Proficient in MS Office, especially Excel.
• Engineering or Utility industry experience preferred.
• Excellent communicator across organization levels.
• Able to balance conflicting priorities.

Responsibilities

• Coordinate training and access administration for employees and visitors at client sites.
• Support information requests and document handling in client storage systems.
• Prepare and reconcile reports and financial data; identify inconsistencies and correct.
• Process contracts/amendments/purchase orders; assist invoicing and recordkeeping.
• Perform other administrative duties as required by the division.

Skills

Communication

Time management

Prioritization

Proactive

Team player

Travel readiness

Security access

Business aptitude

Education

Bachelor's Degree

STEM preferred

Tools

MS Office

Excel

Job description

ENERCON's Nuclear Services Group is seeking an Engineering Administrative Technical Specialist to join the team. This exciting role can be located in any of our office locations.

Overview

ENERCON's Nuclear Services Group is seeking an Engineering Administrative Technical Specialist to join the team. This exciting role can be located in any of our office locations.

Responsibilities

In this dynamic support role, you will be at the heart of engineering operations - coordinating training, access, and keeping reporting, contracts, and admin running smoothly, all in service of helping the team deliver its best work.

• Technical Support : Support engineering team with information requests - uploading and downloading paperwork from the client electronic (or potentially physical) storage system. Perform "admin" reviews, covering procedural adherence and readability.
• Training & Access Administration: Oversee and support assignment of training for individuals in the client training system; monitor upcoming training due reports and facilitate training for employees in the client system. Oversee and support permanent and visitor badge access for employees at various client sites (may require obtaining a client badge or computer access)
• Reporting & Data Reconciliation: Prepare reports with critical deadlines, including client reports and internal tracking reports. Reconcile reports and financial data with other records on file; identify inconsistencies, deviations from policies, and errors; perform appropriate corrective actions. Run reports, analyze data, identify potential issues, and propose solutions to project management and engineering teams, respectively
• Contracts & Office Administration: Process contracts/amendments/purchase orders. Support office administration, invoicing, and recordkeeping. Perform other administrative and general duties as required by the division

Qualifications

• Bachelors Degree required
• BS in STEM Preferred, Bachelors Non-STEM generally requires 2 years of experience
• Proficient in MS Office, especially Excel
• Engineering or Utility industry experience preferred
• Demonstrated professional business aptitude
• Excellent communicator with the ability to work and communicate across all levels of an organization
• Excellent written and verbal communication skills
• Must have the ability to effectively balance conflicting priorities
• Ability to be proactive
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Ability to comprehend and carry out instructions and follow tasks to completion with minimal direction
• Team player with positive attitude
• Ability to travel between 0-5% of the time
• Ability to secure access to client IT network

Additional Information

ENERCON Services, Inc. (ENERCON) is powered by people who make a difference. We offer rewarding careers in a culture built on excellence, innovation, and growth.

The compensation range listed is a good-faith estimate of the compensationexpected for this position at the time of posting. Actual compensation will be determined based on job-related skills, experience, geographic location, and internal equity.

Some positions may be performed remotely in one or more U.S. states. Compensation is aligned with applicable pay transparency requirements and reflects expected compensation at the time of posting.

Applicants must be legally authorized to work in the U.S. without current or future employer sponsorship.We ask all candidates this question to better understand work authorization and any potential sponsorship needs. Employment is contingent upon passing pre-employment and random drug/alcohol screenings, background checks, and annual motor vehicle record reviews per company and client policies.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

AI Disclosure & Accommodations

ENERCON may use AI or automated tools to assist with application review and communication.

• Human Decisions:All final hiring decisions are made solely by human reviewers.
• Your Rights:To request an accommodation or opt out of any automated review and/or communication, email [e-mail] before applying.

Opting out will not negatively impact your candidacy.