Engagement Terms Specialist

Fish & Richardson; San Diego (CA); Remote; USD 52.000 - 64.000; Vollzeit

Benefits dieser Stelle

Competitive pay

Discretionary bonus

Medical and dental coverage

Paid time off

Tuition reimbursement

Retirement and profit sharing

Zusammenfassung

Fish & Richardson, a premier global IP law firm, seeks an Engagement Terms Specialist for The Hub, our remote-first group. You will coordinate new matter intake, draft and review engagement letters, and liaise across departments to ensure timely, compliant engagement terms processing.

You will support attorneys and staff, manage documentation, and help deliver high-quality service while working Pacific time hours from a home-based setup.

Qualifikationen

• Bachelor's degree in business administration or equivalent experience.
• 3+ years of professional experience, preferably in legal or professional services.
• Knowledge of drafting and reviewing Engagement Letters and responding to client/internal questions.

Aufgaben

• Coordinate intake by entering information into the new business intake system and monitor the intake process to minimize delays.
• Communicate project status and issues to attorneys and staff and escalate as appropriate.
• Serve as a point of contact for guidance on new matter intake and engagement terms reviews.
• Prepare Engagement Letters using established templates and guidelines, ensuring policy and legal alignment.
• Assist with review of Engagement Letters and OCGs by coordinating with internal departments.
• Maintain centralized documentation and liaison for client engagement terms requests.
• Support client analysis projects by organizing data and coordinating with management.
• Meet deadlines in a fast-paced environment while maintaining professionalism.

Kenntnisse

Communication

Project coordination

Attention to detail

Time management

Independent work

Ausbildung

Bachelor's degree in business administration

Equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Adobe

Jobbeschreibung

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s team in our fast-paced Risk Management Department as an Engagement Terms Specialist. This role is part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence.

Internal applicants: apply via UKG Pro by navigating to My Company > View opportunities.

How Will You Make a Difference?

• Coordinate intake by entering the required information into the Firm’s new business intake system and monitoring the intake process with the goal of minimizing workflow delays.
• Support attorney and staff expectations by communicating project status and issues and escalating as appropriate.
• Act as a point of contact for procedural guidance related to new matter intake and engagement terms document reviews.
• Prepare Engagement Letters using established templates and guidelines, ensuring alignment with Firm policies and legal requirements.
• Assist with the review of Engagement Letters and OCGs by coordinating with internal departments to identify relevant issues and help draft responses for internal and external stakeholders.
• Maintain centralized documentation and serve as liaison for client engagement terms and information requests, ensuring timely and accurate communication.
• Support client analysis projects by organizing data, coordinating with management and stakeholders, and contributing to cross-departmental efforts to meet Firm objectives.

What Will You Bring to the Table?

• Bachelor’s degree in business administration or the equivalent experience.
• 3+ years related professional experience, preferably in the legal or professional services industry.
• Knowledge of drafting and reviewing Engagement Letters and responding to client and internal questions regarding such documents is preferred.
• Demonstrated understanding of law firm operations, including general awareness of client relationship dynamics is preferred.
• Ability to recognize potential issues in requests and appropriately elevate to supervisors or subject matter experts.
• Ability to summarize and organize information clearly and concisely for internal use or communication.
• Proficient in standard Firm software tools (e.g. Outlook, Word, Excel, PowerPoint), with a willingness to learn and navigate new systems (e.g. billing/accounting, relational databases).
• Working knowledge of Adobe and Word are required.
• Strong organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to work independently with moderate supervision, while adhering to established timelines and procedures.
• Demonstrated professionalism and effective communication, with a commitment to providing high-quality service.
• Ability to be flexible and responsive to business needs, including adjusting work hours when necessary.
• Ability to change and adapt to current and future responsibilities, circumstances, systems, team dynamics, and adherence to the firm’s policies and procedures.
• Ability to work pacific time zone hours is required.
• For Minneapolis Candidates: Employees who reside within commuting distance of the Minneapolis office are expected to attend a monthly in‑person team meeting.
• This role will support pacific time zone hours. If in the central time zone the hours for this role are 11am-7:30pm.

Why Fish?

When you join our team, we offer:

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
  • In Minneapolis and Chicago, the estimated starting pay is $26.15 - $32.82 per hour (based on a 37.5-hour workweek), which is equivalent to $51,000 - $64,000 annually.
  • In San Diego and Silicon Valley, the estimated starting pay is $28.02 - $35.16 per hour (based on a 35-hour workweek), which is equivalent to $51,000 - $64,000 annually.
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey
• Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.

Our Commitment to Diversity

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.