Engagement Executive Assistant

Ernst & Young Advisory Services Sdn Bhd; Washington; Hybrid; USD 46,900 - 98,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

EY in the United States, Washington, seeks an Engagement Executive Assistant to provide high-level administrative support to engagements, interfacing with clients and colleagues to ensure timely, accurate deliverables. The role often involves on-site work at client sites or EY offices, managing calendars, travel, and document preparation with firm templates and confidentiality in mind.

You will work across teams to build strong working relationships, coordinate events, support RM and

Qualifications

• 4-6 years+ of relevant experience.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Flexibility to work overtime, after hours and travel as required.
• Will work regularly at a client site (non-EY facility) and onsite in the EY office.

Responsibilities

• Act as the administrative liaison for the operations of large accounts, engagements or assigned practice leader(s) and with senior management and clients/colleagues to facilitate work.
• Work regularly at client site (non-EY facility) and/or in the EY office for EY specialty practice-specific role requiring on-site presence.
• Cultivate relationships and collaborate with internal/external business leaders and their assistants at a level to complete support activities, achieve results and resolve issues.
• Organize and manage complex calendars, travel and meetings for leaders, account or engagement teams using firm tools.
• Independently compose, format, and edit non-technical business documents from draft stage to client-ready work, skilfully using firm templates, branding and correspondence guidelines.
• Protect confidential internal or engagement materials.
• Demonstrate knowledge and reinforce compliance with firm and service line record retention policies.

Skills

MS Word

MS Excel

PowerPoint

MS Teams

Outlook

SharePoint

Copilot

Google Gemini

Communication skills

Interpersonal skills

Attention to detail

Time management

Problem solving

Tools

MS Word

MS Excel

PowerPoint

Teams

Outlook

SharePoint

Copilot

Google Gemini

Job description

At EY, we7re all in to shape your future with confidence.

We7ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

As part of ourEnterprise Support Servicesteam,you7llbe an integral part of ourbusiness enablement functions that keep our organization running strong. You7lluse yourinterpersonal and communication skills (verbal and written)to interface with employees at all levels. As an Executive Assistant, you7llwork across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY019s growth and profitability.

The opportunity

As an EngagementExecutive Assistant (EEA),you7llprovide high-level, functionally specialized administrative support specifically to an engagement(s) and in most cases at the engagement site. The work of the EEA is closely aligned and integrated with the specialized needs, operations, strategies and business objectives of the engagement. As the EEA, you will collect, analyzesand disseminatesdata and recommendations, and works within established deadlines to handle projects directly or coordinate through others. Youall interface extensively with internal/external clients to develop strong working relationships. Your assignments will vary based on the scope and size of the engagement and will frequently be specialized or complex in nature.

Your key responsibilities

• Act as the administrative liaison for the operations of large accounts, engagements or assigned practice leader(s) and with senior management and clients/colleagues to facilitate work
• Work regularly at client site (non-EY facility) and/or in the EY office for EY specialty practice-specific role requiring on-site presence, including at a meeting or agency facility
• Cultivate relationships and collaborate with internal/external business leaders and their assistants at a level to complete support activities, achieve results and resolve issues
• Organize and manage complex calendars, travel and meetings for leaders, account or engagement teams using firm tools
• Independently compose, format, and edit non-technical business documents from draft stage to client-ready work, skilfully using firm templates, branding and correspondence guidelines.
• Protect confidential internal or engagement materials
• Demonstrate knowledge and reinforce compliance with firm and service line record retention policies
• Coordinate internal and external events, in compliance with meeting and events policy and process
• Assist with Risk Management (RM) and independence compliance, practice specific tools, engagement/practice economics processes, licensing and CPE
• Collaborate with applicable finance personnel for engagement/practice finance matters
• Make decisions based on clear guidelines, procedures and instructions requiring occasional judgement to choose the correct answer/approach based on well-defined choices
• Demonstrate judgement in selecting methods and techniques for obtaining solutions
• Pull reports specific to account, practice or industry as requested
• Attuned to and proactively escalate identified or potential issues regarding quality, confidentiality or risk
• Effectively manage conflicting priorities, problem solve, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence

Skills and attributes for success

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Advanced written, verbal, interpersonal, presentation, diplomacy, teaming skills in direct or virtual setting
• Sophisticated and specialized knowledge sharing and collaboration skills
• Mastery of applicable firm, service line, and engagement/practice-specific technology application/tools
• Advanced understanding and application of firm policies and procedures
• Proficiency in MS Word, Excel, PowerPoint, Teams, Outlook, Copilot and SharePoint
• Leverage tools such as Microsoft Copilot, Google Gemini or similar to optimize product performance and service delivery.
• Highly skilled at navigating organizational structures, changing environments, and sensitive relationships
• Apply leadership, coaching and mentoring abilities
• Possess strong knowledge of the types of services and operational activities of the engagement, practice group, or service line and related clients/industries
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations, including confidentiality

To qualify for the role,you must have

• 4-6 years+ of relevant experience
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Flexibility to work overtime, after hours and travel as required
• Will work regularly at a client site (non-EY facility) and onsite in the EY office (or meeting site as determined)

What we look for

Highly motivatedand agileindividuals with excellent problem-solving skills and the ability tomanageshiftingprioritiesin a rapidly changing industry.An effective communicator, youill be a confident team player that collaborates with people fromdiverseteams while looking to develop your career in a dynamic organization

What we offer you

At EY, well develop you with future-focused skills and equip you with world-class experiences. Well empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learnmore .

• We offer a comprehensive compensation and benefits package where youll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
• Under our flexible vacation policy, youll decide how much vacation time you need based on your own personal circumstances. Youll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

For those living in California, please click here for additional information.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information,national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EYs Talent Shared Services Team (TSS) or email the TSS at [e-mail] .